Official UK procurement notice
DoF - NISRA - Provision of a Business Survey System and Support Contract
Authority: Department of Finance - Northern Ireland Statistics and Research Agency·Consortium: 2 public authorities
What is being bought
Published requirement descriptionEconomic and Labour Market Statistics (ELMS) is a branch within the Northern Ireland Statistics and Research Agency. ELMS administer statutory business surveys using IT systems and support services under a contract that expires on 30th November 2023. The aim of this project is to procure a replacement contract, including IT system development and migration of data and surveys to the new system, with minimal interruption to the business survey schedule and data collection activities. As elements of the current IT system and associated working practices are ten years old, the new system must provide improvements in system performance and both operational effectiveness and efficiency.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£6,800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Nov 2022, 10:41 GMT
- Last source update
- 17 Aug 2023, 10:44 BST
- Authority reference
4214434- FTS notice number
2023/S 000-024131- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038850Find a Tender
- Performance terms
The appointment to the Contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse. change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Contracting Authority. Contract performance will be subject to the conditions specified in the Contract, which includes a social clause in order to promote equality of opportunity and sustainable development.
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: The Contracting Authority reserves the right: to hold additional rounds of negotiations with Economic Operators; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders; to award the Contract following conclusion of the first round of negotiation sessions; and/or to down-select Economic Operators following each round of negotiations. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting Authority reserves the right: to reject any or all SQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of the procedure and the timescales set out or referred to in the.. procurement documents; to require an Economic Operator to clarify its SQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the SQ or tender evaluation process or negotiation process. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into.. the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them. The figure indicated in II.1.5 represents an estimated contract value. This is a maximum figure that reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. In addition, neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice. This contract will not be awarded in Lots as a single supplier is required
How it was run
Official notice- Submission deadline
- 11 Jan 2023, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
11 Jan 2023 → 17 Aug 2023 · 4 dates- Submission deadline11 Jan 2023, 15:00 GMT
- Invitations to tender expected1 Feb 2023
- Bids must remain valid until11 Apr 2023, 23:59 BST
- Notice published17 Aug 2023, 10:44 BST
Notice history
2 events · 3 releases on Find a Tender · since 4 Jul 2023- Status changed to complete4 Jul 2023, 14:57 BST
- Buyer details updated4 Jul 2023, 14:57 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEstimated Total Value and Total Value of the Contract · V.2.4 | Initial estimated total value of the contract/lot: £5,500,000 Total value of the contract/lot: £5,500,000 To be changed to Initial estimated total value of the contract/lot: £6, 800,000 Total value of the contract/lot: £5,875,779.44 | Initial estimated total value of the contract/lot: £6, 800,000 Total value of the contract/lot: £5,875,779.44 |
The contract value is the value of the contract if the Contracting Authority avails of all options and additional services available within the contract. The actual contract could be lower if the options and additional services are not availed of.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ITS Computing LimitedSMEContract | £5,500,000 † | — | Awarded |
Contracts
Contract · ITS Computing LimitedSME
- Signed
- 4 Jul 2023
- Value
- £5,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Department of Finance - Northern Ireland Statistics and Research Agency NISRAContracting authorityBody governed by public lawGeneral public services
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Bidders & participating suppliers
1 commercial party on the notice- iTS Computing LimitedAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria