Official UK procurement notice
DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare Parts 2024 – 2028 (Mitsubishi, Unimog) - ID5321283
Authority: Department of Finance (Central government)
What is being bought
Published requirement descriptionThe Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contract shall take effect on the Commencement Date and shall run for an initial period until 25 February 2026, with the potential to extend up to a total potential duration of 2 years.
CPV: Mechanical spare parts except engines and engine parts · Miscellaneous spare parts · Miscellaneous transport equipment and spare parts · Parts and accessories for vehicles and their engines · Spare parts for goods vehicles, vans and cars
How this framework works
From the published notice- Places
- up to 3 suppliers
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Supply Chain Arrangements: 10%
- Total Contract Price / Cost Per Lot: 90%
Published award criteria (2)
- Supply Chain Arrangements: 10
- Total Contract Price / Cost Per Lot: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jun 2024, 13:24 BST
- Last source update
- 2 Aug 2024, 15:53 BST
- FTS notice number
2024/S 000-024366- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04717aFind a Tender
- Performance terms
Contract monitoring: the successful contractor’s performance on the contract will be......... regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting......... what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to...... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to...... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does...... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your...... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice.... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance.... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement.... competitions for. a. period of up. to.. three years.
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended)....... and,... where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is....... communicated... to tenderers. That notification will provide full information on the award decision. This provides time for the...... unsuccessful. tenderers to... challenge the award decision before the contract is entered into.
Publisher note: The following information in this section supersedes the response to section II.1.6) “Information about lots”. The framework includes 3 Lots and full details of the Lots is contained in the “ID 4896413 - CPN - Specification of Requirements – DRAFT document”.
How it was run
Official notice- Appointment period ends
- 30 Jul 2024, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
30 Jul 2024 → 28 Oct 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown30 Jul 2024, 15:00 BST
- Notice published2 Aug 2024, 15:53 BST
- Invitations to tender expected6 Aug 2024, 00:00 BST
- Bids must remain valid until28 Oct 2024, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to unsuccessful2 Aug 2024, 15:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for review/appeal or mediation proceduresReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria