Direct Award - Payroll & HR System Support

{
  "id": "009010-2021",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2021-04-27T13:35:02+01:00",
  "ocid": "ocds-h6vhtk-02aaa3",
  "buyer": {
    "id": "GB-FTS-570",
    "name": "Torbay Council"
  },
  "awards": [
    {
      "id": "009010-2021-1",
      "title": "Direct Award - Payroll & HR System Support",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-14318",
          "name": "Zellis UK Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN537611",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "The support agreement for Torbay Council's current integrated payroll and human resources system is coming to an end and the purpose of this procurement exercise is to extend the Contract with the incumbent supplier."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK42"
          }
        ]
      }
    ],
    "title": "Direct Award - Payroll & HR System Support",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Support and maintenance for Torbay Council's integrated payroll and human resources system.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "In January 2011 Torbay Council entered into a Contract for an integrated payroll and human resources system. This Contract comprised of the purchase of a perpetual licence for the software and a seven year support agreement. This support agreement is due to expire in December 2021 and the incumbent supplier has exclusive rights to the software. As such, they are the only supplier able to support and provide updates and new releases for the system.\nThe Council opted for the more costly option of a perpetual licence when this system was originally procured to enable ongoing use of the system and delay the need for any significant costs associated with the purchase of a new system. The system is fully embedded, meets the Council's current needs and is capable of being adapted to meet future needs. It would therefore not offer best value if the Council were to go out to tender for the purchase of a new system.\nCurrently Torbay Council are in the process of procuring a Council-wide CRM IT system. It is anticipated that following award, it will take at least two years to implement this new system. With the demands of this large project, there is not the capacity within the IT department to develop the necessary documents required to procure a potential replacement HR & Payroll system. It is also estimated that it would take between two to three years to procure and implement a potential replacement HR & Payroll system, which means that the current support agreement needs to be extended for five years.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      },
      {
        "id": "D_REPETITION_EXISTING",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-570",
      "name": "Torbay Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK42",
        "locality": "Torquay",
        "postalCode": "TQ1 3DR",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall, Castle Circus"
      },
      "details": {
        "url": "http://www.torbay.gov.uk/",
        "buyerProfile": "http://www.torbay.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Torbay Council"
      },
      "contactPoint": {
        "name": "Mr Adam Harmer",
        "email": "adam.harmer@torbay.gov.uk",
        "telephone": "+44 1803208515"
      }
    },
    {
      "id": "GB-FTS-14318",
      "name": "Zellis UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK42",
        "locality": "Almondsbury, Bristol",
        "postalCode": "BS32 4UF",
        "countryName": "United Kingdom",
        "streetAddress": "740 Waterside Drive, Aztec West"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "01587537",
        "legalName": "Zellis UK Limited"
      }
    },
    {
      "id": "GB-FTS-571",
      "name": "Legal Services, Torbay Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Torquay",
        "postalCode": "TQ1 3DR",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall, Castle Circus"
      },
      "identifier": {
        "legalName": "Legal Services, Torbay Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "009010-2021-1",
      "title": "Direct Award - Payroll & HR System Support",
      "value": {
        "amount": 215725,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "009010-2021-1",
      "dateSigned": "2021-03-04T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}