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Official procurement procedure

Direct Award of Contracts for Services for People with Complex Needs - Effective May 2022

Health and social work services
Other community
social and personal services
South West (UKK42)
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Torbay Council: "Direct Award of Contracts for Services for People with Complex Needs - Effective May 2022". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTorbay CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Torbay Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Torbay Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.8Bids / Report
34.4% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 41 active published awards; 32 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityTorbay Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published2 Feb 2021, 14:16 GMT
Last source update2 Feb 2021, 14:16 GMT
Recurring procurementNot published
ClassificationHealth and social work services, Other community, social and personal services
Delivery area
South West (UKK42)
OCIDocds-h6vhtk-028f5e
What is being bought
Award of contracts to incumbent suppliers for the period 05 May 2022 to 31 January 2023, with an option to extend to 30 April 2023, for the following services, to facilitate the completion of the procurement process for TPPH4120 Alliance Agreement for Support Services for Drug & Alcohol Treatment, Domestic Abuse and the Homeless Hostel: • Drugs and Alcohol (Torbay & South Devon NHSFT) • Leonard Stocks Hostel Provision (Langley House Trust) • Torbay Domestic Abuse Services (Sanctuary Supported Living) The Council intends to issue formal notification of contract award to the current providers w/c 22 February 2021.
What changed
From the official release history
  1. Status changed to complete
    2 Feb 2021, 14:16 GMT
  2. Official notice release published
    2 Feb 2021, 14:16 GMT
  3. Buyer information updated
    2 Feb 2021, 14:16 GMT
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Drugs and Alcohol Services
    Status not published
    Published valueNot published
    Drugs and alcohol services, to be provided by Torbay and South Devon NHS Foundation Trust from 05 May 2022 to 31 January 2023, with an option to extend to 30 April 2023. Services will be delivered in accordance with the current contract and specification but may be subject to modification to accommodate any changes in legislation or need or in order to enable the transition to an alliance approach. Drug and alcohol services are specialist treatment services that work with one of the most complex and risky groups in our community. They provide medical and psycho social interventions in accordance with national clinical standards and legal frameworks for those who are seeking support in addressing their substance misuse issues. Because of the significant risks these individuals may pose to themselves and others, the services need to provide a significant amount of complex and specialist support to enable the individuals to make progress in recovery.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Leonard Stocks Hostel Provision
    Status not published
    Published valueNot published
    Homelessness services/hostel provision, to be provided by Langley House Trust from 05 May 2022 to 31 January 2023, with an option to extend to 30 April 2023. Services will be delivered in accordance with the current contract and specification but may be subject to modification to accommodate any changes in legislation or need or in order to enable the transition to an alliance approach. Leonard Stocks provided by Langley House Trust (Shekinah) deliver a support and housing management service to 24 people in the Leonard Stocks building. The client base are adults who are homeless and have a support need and local connection. This service seeks to engage individuals in breaking their cycle of homelessness and exclusion through the provision of person centred, recovery focused support. The ultimate aim is for an individual to move to, and maintain their own tenancy, engaging in community activities, and employment, training or education.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Torbay Domestic Abuse Services
    Status not published
    Published valueNot published
    Services for people experiencing domestic abuse, provided by Sanctuary Supported Living from 05 May 2022 to 31 January 2023, with an option to extend to 30 April 2023. Services will be delivered in accordance with the current contract and specification but may be subject to modification to accommodate any changes in legislation (with particular reference to any changes required under the Domestic Abuse Act) or need or in order to enable the transition to an alliance approach. Torbay Domestic Abuse Service delivers a range of services to people experiencing domestic violence and abuse aged 16 years and over. This includes 12 units of supported accommodation dispersed throughout Torbay, Independent Domestic Violence Advocacy, outreach support, and adults, children’s and voluntary community perpetrator programmes. Due to the nature of the client group this service provides specialist support around risk identification and safety planning, as well as more general support to enable individuals and their children to break the pattern of abuse.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    2 Feb 2021, 14:16 GMT
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Contract active
    Signed 1 Feb 2021, 00:00 GMT · £2,321,500
  6. Contract active
    Signed 1 Feb 2021, 00:00 GMT · £162,241
  7. Contract active
    Signed 1 Feb 2021, 00:00 GMT · £278,350
Commercial outcome and competition
Awards
Torbay and South Devon NHS Foundation Trust
Not published · Not published · active
Langley House Trust
Not published · Not published · active
Sanctuary Housing Association (T/A Sanctuary Supported Living)
Not published · Not published · active
Contracts
Drugs and Alcohol Services
£2,321,500 · signed 1 Feb 2021, 00:00 GMT · active
Leonard Stocks Hostel Provision
£162,241 · signed 1 Feb 2021, 00:00 GMT · active
Torbay Domestic Abuse Services
£278,350 · signed 1 Feb 2021, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Torbay Council

Contracting authority GB-FTS-398
View buyer profile

  • Torbay Council
    buyer

    Torbay Council Town Hall, Castle Circus, Torquay, UKK42, TQ1 3DR
    tracey.field@torbay.gov.uk
    +44 1803208391

  • Langley House Trust
    supplier

    Croydon, UKJ2

  • Sanctuary Housing Association (T/A Sanctuary Supported Living)
    supplier

    Worcester, UKG12

  • Torbay Council Legal Services
    reviewBody

    Town Hall, Castle Circus, Torquay, TQ1 3DR

  • Torbay and South Devon NHS Foundation Trust
    supplier

    Torquay, UKK42
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleTorbay Council embarked on an experimental alliance commissioning model for complex adult services, covering drug & alcohol treatment, domestic abuse & sexual violence and supported housing. This is an untested approach requiring a comprehensive level of rigour. Initially new service contracts were planned to October 2020 and short-term contracts were put in place with existing providers, following publication of VEAT notice 2019/S 053-123016. There was a delay when the new Council administration necessitated a further period of consultation with elected members in order to agree budgets. The sustained impact of COVID-19 on Council staff and potential bidders at the frontline in responding to the emergency affected the resource available and prevented us from issuing the tender in May 2020 as planned. It was essential current service providers and others on the front-line were supported to continue delivering services to our most vulnerable and the commencement of the tender process was deferred until November 2020. Following publication of VEAT notice 2020/S 078-185574 contracts were directly awarded to the existing providers to continue services and provide system stability, with contracts in place until 04 May 2022. The tender was issued as planned on 04 November 2020, due to the ongoing uncertainties around recovery pandemic an extended submission period, with a deadline of 30 April 2021, is in place to afford providers maximum opportunity to bid. On 25 January 2021 we received requests from 2 existing providers to extend the submission deadline. The uncertainty around the impact of COVID-19 on services, the current lockdown duration and the recovery process means they are not in a position to submit bids by 31 April 2021. It would be unfair to deny them the opportunity to bid and this situation is likely to apply to other bidders. Due to the importance of this project we want to enable the submission of a good level of high quality bids. We recognise when the current lockdown ends there will be a period of recovery activity required before bidders are able to fully focus the necessary resource on submissions. We intend to extend the submission deadline by 9 months, to 31 January 2022. This will delay the operationalisation of services and delivery will need to continue beyond current contract end dates. This notice sets out our intention to make a direct award of contracts to our incumbents for the period 05 May 2022-30 January 2023, with an option to extend to 30 April 2023. To give bidders the maximum notice possible we intend to confirm the award of contracts and extension to the tender submission deadline during week commencing 22 February 2021. In accordance with paragraph 5 of Article 32 of Directive 2014/24/EU the new contracts will be issued under the same terms as the original contracts, awarded in accordance with Article 26 of Directive 2014/24/ EU or Article 12 of Directive 2014/24/EU. Although it is recognised requirements may be subject to modification to accommodate changes in legislation (e.g. changes required under the Domestic Abuse Act), need or to enable transition to an alliance approach. We are awarding the contract without prior publication under paragraphs 2(b)(ii), 2(c) and 5 of Article 32 of Directive2014/24/EU. We have a duty to provide these services and cannot be without them for any period of time. Whilst current arrangements do not expire until May 2022, due to the COVID-19 pandemic we are not in a position to tender for short term contracts and only our existing providers are able to maintain continuity of these essential services without the need for a tender process. Given the nature and complexity of the service requirements it is the Council’s view that the unforeseen events due to the COVID-19 pandemic justify this action to ensure ongoing provision beyond May 2022.