Find a TenderAwarded
Published 17 Jan 2024, 10:24 GMT

Official UK procurement notice

Digital Histopathology Outsourced Reporting

Official notice

Authority: Norfolk and Norwich University Hospitals NHS Foundation Trust (Central government)

ServicesOpen procedure
Published estimate£1,500,000exc. VAT
Submissions closed 31 Jul 2024awarded 24 Mar 2025
Awarded to Diagnexia UK Ltd

What is being bought

Published requirement description

There is a nationally identified shortage of consultant histopathologists, many NHS trusts have difficulty recruiting staff and the existing workforce is ageing. Currently at the Trust there is approximately 30 vacant consultant PAs, with 43% of our consultants over 55. This level of staffing puts a strain on all diagnostic specialities with the department struggling to meet agreed 2ww reporting targets.<br/><br/>In addition, the Authority will expand its case load by approximately 20% in 2024. Given the situation described above, the Trust intends to outsource approximately 20k cases for digital reporting from November 2024 utilising the digital technology currently in deployment in the Lab, namely the existing LIMS (TCL), a range of whole slide digitisers and a shared instance of a cloud hosted Sectra PACS IDS7 system.<br/><br/>The supplier will provide Services as follows:<br/>a) The provision of circa 30k digital histopathology diagnostic case reports per annum<br/>b) The provision of digitally enabled MDT support for approximately 20 % of these cases, plus holiday cover. The provision of a fully digital service that requires minimal manual intervention over and above the processes routinely used by the Dept to direct and allocate cases, produce digital images, and produce digital clinical information.<br/><br/>The service must be fully integrated, IG compliant digital outsourced reporting service, making use of, through HL7 integration, the Trusts Sectra Histology PACS IDS7 and LIMS (Intersystems TCL), tracking solution and slide scanners, sufficiently to enable seamless viewing of images and clinical information, and reporting and return of reports to the PACS.

CPV: Pathology services

The lotProcurement structure

single lot · no lot value published
Lot #1The Norfolk and Norwich University Hospitals NHS Foundation Trust (the "Authority") is…Awarded

The Norfolk and Norwich University Hospitals NHS Foundation Trust (the "Authority") is issuing an invitation to tender ("ITT") in connection with the competitive procurement of Digital Histopathology Outsourced Reporting.<br/><br/>The Authority intends to enter into a contract with the successful Bidder on the NHS Terms and Conditions for the Provision of Services (Contract Version). The initial contract term will be for a period of 3 years with the option to extend by up-to 24 months.<br/><br/>This procurement is under the Provider Selection Regime 2024 Competitive Process and is a replacement to an existing service to a new provider.

Delivery: East of England
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (5)
  • General Requirements: 35%
  • Disaster Recovery / Business Continuity & Audit: 10%
  • Continuous Improvement: 5%
  • Price: 40%
  • Social Value: 10%
Published award criteria (5)
  • General Requirements: 35
  • Disaster Recovery / Business Continuity & Audit: 10
  • Continuous Improvement: 5
  • Social Value: 10
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Jan 2024, 10:24 GMT
Last source update
24 Mar 2025, 20:20 GMT
Award evaluation window
5 Aug 2024 – …
Authority reference
C348881
FTS notice number
2025/S 000-011010
Classification (CPV)
Pathology services
Delivery area
East of England (UKH1)
Official registry OCID
ocds-h6vhtk-042dcd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contract Regulations 2015 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by 3rd April 2025. This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
31 Jul 2024
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
5 Aug 2024, 08:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Feb 2024 → 24 Mar 2025 · 4 dates
  1. Next notice expected
    21 Feb 2024
  2. Submission deadline
    31 Jul 2024
  3. Bids opened
    5 Aug 2024, 08:00 BST
  4. Notice published
    24 Mar 2025, 20:20 GMT

Notice history

4 events · 3 releases on Find a Tender · since 19 Jun 2024
  1. Status changed to active
    19 Jun 2024, 19:52 BST
  2. Procurement method changed
    19 Jun 2024, 19:52 BST
  3. Deadline published: 31 Jul 2024
    19 Jun 2024, 19:52 BST
  4. Status changed to complete
    24 Mar 2025, 20:20 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 contract exc. VAT
Bids received 5
Contracts signed 1latest 24 Mar 2025
Awarded toValueDateStatus
Diagnexia UK LtdSME£500,000 †—Awarded

Contracts

  • Contract 011010-2025-1 · Diagnexia UK LtdSME

    Signed
    24 Mar 2025
    Value
    £500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic———

Contracting authority & participating public bodies

Norfolk and Norwich University Hospitals NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Colney Lane, Norwich, East of England, NR4 7UYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice
  • Diagnexia UK LtdAwarded supplier13236796 45 Gresham Street, London, UK, EC2V 7BG

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.