Official UK procurement notice
Digital Delivery Partner · UK public procurement notice
Authority: HM Revenue & Customs (Central government)
What is being bought
Published requirement descriptionTo keep pace with evolving customer, societal and economic expectations, manage the growing tax gap, and modernise its workforce and technology to be future fit and continuously improve, HMRC must execute an ambitious transformation agenda. Delivery of our five-year transformation outcomes will be a complex and significant undertaking. This will necessitate a fundamental step change in how we run and change our services in order to transform across the entire organisation and increase our flexibility for the future.
By 2029/30, our vision is to operate as a digital first tax and customs administration which enables individuals and businesses to get their tax right and have greater certainty over their tax obligations. To achieve this, we need to deliver a set of outcomes through our transformation portfolio that will modernise our technology estate and ensure our IT systems remain resilient and secure, enable 80%+ of all customer interaction to be digital, bring in £6.5bn additional tax revenue.
This significant undertaking will require all parts of our organisation to be more innovative, bold and efficient in how we lead, deliver and embed change.
We are looking for a strategic and delivery partner who will support, coach and help us to deliver as we:
- Test, Critique and Embed a Service Ownership Model: Support and work with HMRC colleagues to understand the conditions for success, to develop and land our operating model and ways of working and to coach the organisation on the journey to develop user centric, adaptive and iterative services - using HMRC's current transformation challenges to implement a different approach.
- Land iterative change effectively and efficiently: Increasing the capacity for, and quality of, change by implementing iterative improvements.
- Increase our capability working side-by-side with HMRC colleagues to deliver agreed pieces of our backlog.
- Implement new, AI-driven, and digital iterative ways of working: Accelerate end-to-end changes across various project sizes and complexities.
- Upskill and educate: Ensure that leadership and teams are equipped to drive and support the transformation agenda, providing learning and skills to embrace digital and new ways of working and setting the tone for the required cultural change.
- Provide strategic leadership support for transformation: Partner HMRC's Executive Committee and senior leadership community to institute new ways of working, and foster a culture that enables agile, innovative approaches to designing and running services to thrive. Advise and help ExCom to deliver on opportunities to address structural organisational design opportunities that would accelerate the pace of change. Provide expert strategic advice on an ad hoc basis to both the Exchequer Secretary and the Permanent Secretaries on Digital Transformation, AI and how to deliver user driven change at pace.
And ultimately ensure that we deliver on our ambitious plans.
- How the procedure runs: An initial Supplier Qualification stage will be conducted to shortlist capable suppliers. This will involve completion of a Selection Questionnaire and response to a number of case studies. Shortlisted suppliers will then be invited to submit a response to an Invitation To Submit Initial Tender (ITSIT). Following receipt of the ITSIT, The Authority reserves the right to further shortlist before entering a period of Negotiation should the stage be deemed appropriate.
CPV: Business and management consultancy and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£14,000,000
- Technical & professional ability
Participation in this tender will be restricted to the providers who best demonstrate their technical capability to deliver the requirement.
It is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service.
HMRC welcomes interest from all suitable suppliers, particularly SMEs and VCSEs.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Technical Capability - Setting Direction: 10%
- Technical Capability - Delivering Iterative Changes: 25%
- Technical Capability - Removing Blockers: 10%
- Technical capability - Developing Capabilities across an organisation: 20%
- Technical capability - Effective Knowledge Transfer: 10%
- Technical capability - Service Ownership capability: 25%
Published award criteria (6)
- Technical Capability - Setting Direction
- Technical Capability - Delivering Iterative Changes
- Technical Capability - Removing Blockers
- Technical capability - Developing Capabilities across an organisation
- Technical capability - Effective Knowledge Transfer
- Technical capability - Service Ownership capability
- Technical & professional ability
Participation in this tender will be restricted to the providers who best demonstrate their technical capability to deliver the requirement.
It is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service.
HMRC welcomes interest from all suitable suppliers, particularly SMEs and VCSEs.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Apr 2025, 17:08 BST
- Last source update
- 16 Oct 2025, 15:57 BST
- Award evaluation window
- Submission end – 1 Aug 2025
- Authority reference
SR2508323595- FTS notice number
2025/S 000-019317- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0502e0Find a Tender
- How it runs
An initial Supplier Qualification stage will be conducted to shortlist capable suppliers. This will involve completion of a Selection Questionnaire and response to a number of case studies.
Shortlisted suppliers will then be invited to submit a response to an Invitation To Submit Initial Tender (ITSIT).
Following receipt of the ITSIT, The Authority reserves the right to further shortlist before entering a period of Negotiation should the stage be deemed appropriate.
How it was run
Official notice- Requests to participate (first stage)
- 19 May 2025, 23:59 BST
- Submission deadline
- 13 Jun 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This procurement will be conducted by way of an eSourcing event using HMRC's SAP Ariba eSourcing Portal. Please ensure you are registered with the eSourcing Portal to gain access to the procurement documentation when it is released which will contain full details of the requirement.
If you are not already registered, the registration link is: hmrc.sourcing-eu.ariba.com/ad/selfRegistration ↗
As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact [email protected] (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.
Once you have obtained 'your organization's account ID' number, please email [email protected] and copy in [email protected] with your:
- Contract title and Reference
- Your organisation's HMRC SAP Ariba account ID
- Your organisation name
- Your name
- Your email address
- Your telephone number.
Once you have complied with the foregoing you will receive an e-mail confirming access to the procurement event.
Further information about HMRC's procurement tool SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm ↗
If you have already registered on SAP Ariba then you may also need to re-register on HMRC's SAP Ariba in order to be added to the event
Timeline
14 Apr 2025 → 16 Oct 2025 · 10 dates- Planning notice published14 Apr 2025, 17:08 BST
- Tender notice published7 May 2025, 11:46 BST
- Next notice expected7 May 2025, 23:59 BST
- Expressions of interest by19 May 2025, 23:59 BST
- Submission deadline13 Jun 2025, 10:00 BST
- Award decision expected by1 Aug 2025, 23:59 BST
- Contract starts4 Aug 2025, 00:00 BST
- Assessment summaries sent28 Aug 2025, 00:00 BST
- Standstill ends9 Sept 2025, 23:59 BST
- Latest notice published369 days ago16 Oct 2025, 15:57 BST
Notice history
12 events · 6 releases on Find a Tender · since 14 Apr 2025- Planned procurement notice published14 Apr 2025, 17:08 BSTUK3
- Preliminary market engagement notice published6 May 2025, 08:39 BSTUK2
- Tender notice published7 May 2025, 11:46 BSTUK4
- Status changed to active7 May 2025, 11:46 BST
- Procurement method changed7 May 2025, 11:46 BST
- Deadline published: 3 Jun 2025, 10:00 BST7 May 2025, 11:46 BST
- Tender notice published29 May 2025, 15:12 BSTUK4
- Deadline moved to 13 Jun 2025, 10:00 BST29 May 2025, 15:12 BST+10 days · was 3 Jun 2025, 10:00 BST
- Contract award notice published29 Aug 2025, 08:07 BSTUK6
- Status changed to complete29 Aug 2025, 08:07 BST
- Contract signature expected10 Sept 2025, 23:59 BSTscheduled
- Contract details notice published16 Oct 2025, 15:57 BSTUK7
Published amendments (1)
Extension of submission deadline of the live tender from 10:00am 3rd June to 10:00am 13th June 2025.
Routine re-releases (6)
- 2025-05: 2 releases · 6 May 2025, 7 May 2025
- 2025-04: 1 release · 14 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Public DigitalSME10 Sept 2025 – 9 Sept 2027 · up to 9 Sept 2028Extensions: Optional 12-month extension | £14,000,000 | 13 Aug 2025 | Awarded |
Contracts
Digital Delivery Partner · Public DigitalSME
- Signed
- 17 Sept 2025
- Value
- £14,000,000
- Period
- 17 Sept 2025 – 16 Sept 2027 · up to 16 Sept 2028 with extensions
- Status
- active
- Extensions
- This is a 2 year contract with the option to extend for one additional 12 month period.
- Options
- This is a 2 year contract with the option to extend for one additional 12 month period.
4 agreed KPIs: Timely receipt of draft proposals · Receipt of reports · Knowledge transfer and documentation …
- Timely receipt of draft proposals, All Statements of Work that have been agreed between the supplier and buyer are to be reviewed by the supplier and a draft proposal complete with initial costings provided to the buyer within 5 working days of the Statement of Work being received by the supplier excluding any periods where the supplier has requested clarification or where aspects of the Statement of Work require further discussion between the parties.
- Receipt of reports, The provision of: a weekly emailed weeknote as a qualitative Status report, to include as a minimum, a n overview of work completed in the previous week and a forward look of activities, highlighting any pressure points and/or successes; and A monthly Performance Monitoring Report in accordance with Schedule 10 Annex Part B using a standard template to be agreed between the parties within three months of the contract start date.
- Knowledge transfer and documentation, All artefacts created and knowledge transfer undertaken in accordance with each active Statement of Work
- Social Value, Social Value KPI including frequency and monitoring to be agreed within three months of the contract start date
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Who bid
- wonPublic Digital LimitedSME · Greater London
- did not winKAINOS SOFTWARE LIMITEDSME · Northern Ireland
- did not winNorth Highland UK LimitedSME · Greater London
- did not winMADE TECH LIMITEDSME · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- KAINOS SOFTWARE LIMITEDBidder / tenderer
- MADE TECH LIMITEDBidder / tenderer
- North Highland UK LimitedBidder / tenderer
- PUBLIC DIGITAL LIMITEDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender