Find a TenderAwardedContract details notice
Published 14 Apr 2025, 17:08 BST

Official UK procurement notice

Digital Delivery Partner · UK public procurement notice

Official notice

Authority: HM Revenue & Customs (Central government)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Published estimate£14,000,000≈ £7.0m / year · £16,800,000 inc. VAT
Submissions closed 13 Jun 2025awarded 13 Aug 2025
Awarded to Public Digital
Contract term 2 yrsends 3 Aug 2027 · up to 3 Aug 2028 with extensions · starts 4 Aug 2025

What is being bought

Published requirement description

To keep pace with evolving customer, societal and economic expectations, manage the growing tax gap, and modernise its workforce and technology to be future fit and continuously improve, HMRC must execute an ambitious transformation agenda. Delivery of our five-year transformation outcomes will be a complex and significant undertaking. This will necessitate a fundamental step change in how we run and change our services in order to transform across the entire organisation and increase our flexibility for the future.

By 2029/30, our vision is to operate as a digital first tax and customs administration which enables individuals and businesses to get their tax right and have greater certainty over their tax obligations. To achieve this, we need to deliver a set of outcomes through our transformation portfolio that will modernise our technology estate and ensure our IT systems remain resilient and secure, enable 80%+ of all customer interaction to be digital, bring in £6.5bn additional tax revenue.

This significant undertaking will require all parts of our organisation to be more innovative, bold and efficient in how we lead, deliver and embed change.

We are looking for a strategic and delivery partner who will support, coach and help us to deliver as we:

  1. Test, Critique and Embed a Service Ownership Model: Support and work with HMRC colleagues to understand the conditions for success, to develop and land our operating model and ways of working and to coach the organisation on the journey to develop user centric, adaptive and iterative services - using HMRC's current transformation challenges to implement a different approach.
  2. Land iterative change effectively and efficiently: Increasing the capacity for, and quality of, change by implementing iterative improvements.
  3. Increase our capability working side-by-side with HMRC colleagues to deliver agreed pieces of our backlog.
  4. Implement new, AI-driven, and digital iterative ways of working: Accelerate end-to-end changes across various project sizes and complexities.
  5. Upskill and educate: Ensure that leadership and teams are equipped to drive and support the transformation agenda, providing learning and skills to embrace digital and new ways of working and setting the tone for the required cultural change.
  6. Provide strategic leadership support for transformation: Partner HMRC's Executive Committee and senior leadership community to institute new ways of working, and foster a culture that enables agile, innovative approaches to designing and running services to thrive. Advise and help ExCom to deliver on opportunities to address structural organisational design opportunities that would accelerate the pace of change. Provide expert strategic advice on an ad hoc basis to both the Exchequer Secretary and the Permanent Secretaries on Digital Transformation, AI and how to deliver user driven change at pace.

And ultimately ensure that we deliver on our ambitious plans.

  • How the procedure runs: An initial Supplier Qualification stage will be conducted to shortlist capable suppliers. This will involve completion of a Selection Questionnaire and response to a number of case studies. Shortlisted suppliers will then be invited to submit a response to an Invitation To Submit Initial Tender (ITSIT). Following receipt of the ITSIT, The Authority reserves the right to further shortlist before entering a period of Negotiation should the stage be deemed appropriate.

CPV: Business and management consultancy and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£14,000,000
Contract period: 4 Aug 2025 – 3 Aug 2027 (2 yrs) · up to 3 Aug 2028 with extensionsValue: £14,000,000 exc. VAT · £16,800,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: 12 month optional extension
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Participation in this tender will be restricted to the providers who best demonstrate their technical capability to deliver the requirement.

    It is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service.

    HMRC welcomes interest from all suitable suppliers, particularly SMEs and VCSEs.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (6)
  • Technical Capability - Setting Direction: 10%
  • Technical Capability - Delivering Iterative Changes: 25%
  • Technical Capability - Removing Blockers: 10%
  • Technical capability - Developing Capabilities across an organisation: 20%
  • Technical capability - Effective Knowledge Transfer: 10%
  • Technical capability - Service Ownership capability: 25%
Published award criteria (6)
  • Technical Capability - Setting Direction
  • Technical Capability - Delivering Iterative Changes
  • Technical Capability - Removing Blockers
  • Technical capability - Developing Capabilities across an organisation
  • Technical capability - Effective Knowledge Transfer
  • Technical capability - Service Ownership capability
Conditions of participation1
  • Technical & professional ability

    Participation in this tender will be restricted to the providers who best demonstrate their technical capability to deliver the requirement.

    It is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service.

    HMRC welcomes interest from all suitable suppliers, particularly SMEs and VCSEs.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Apr 2025, 17:08 BST
Last source update
16 Oct 2025, 15:57 BST
Award evaluation window
Submission end – 1 Aug 2025
Authority reference
SR2508323595
FTS notice number
2025/S 000-019317
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business and management consultancy and related services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0502e0 Find a Tender
How it runs

An initial Supplier Qualification stage will be conducted to shortlist capable suppliers. This will involve completion of a Selection Questionnaire and response to a number of case studies.

Shortlisted suppliers will then be invited to submit a response to an Invitation To Submit Initial Tender (ITSIT).

Following receipt of the ITSIT, The Authority reserves the right to further shortlist before entering a period of Negotiation should the stage be deemed appropriate.

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free buyer-specific invitations
Requests to participate (first stage)
19 May 2025, 23:59 BST
Submission deadline
13 Jun 2025, 10:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This procurement will be conducted by way of an eSourcing event using HMRC's SAP Ariba eSourcing Portal. Please ensure you are registered with the eSourcing Portal to gain access to the procurement documentation when it is released which will contain full details of the requirement.

If you are not already registered, the registration link is: hmrc.sourcing-eu.ariba.com/ad/selfRegistration ↗

As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact [email protected] (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.

Once you have obtained 'your organization's account ID' number, please email [email protected] and copy in [email protected] with your:

  • Contract title and Reference
  • Your organisation's HMRC SAP Ariba account ID
  • Your organisation name
  • Your name
  • Your email address
  • Your telephone number.

Once you have complied with the foregoing you will receive an e-mail confirming access to the procurement event.

Further information about HMRC's procurement tool SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm ↗

If you have already registered on SAP Ariba then you may also need to re-register on HMRC's SAP Ariba in order to be added to the event

Timeline

14 Apr 2025 → 16 Oct 2025 · 10 dates
  1. Planning notice published
    14 Apr 2025, 17:08 BST
  2. Tender notice published
    7 May 2025, 11:46 BST
  3. Next notice expected
    7 May 2025, 23:59 BST
  4. Expressions of interest by
    19 May 2025, 23:59 BST
  5. Submission deadline
    13 Jun 2025, 10:00 BST
  6. Award decision expected by
    1 Aug 2025, 23:59 BST
  7. Contract starts
    4 Aug 2025, 00:00 BST
  8. Assessment summaries sent
    28 Aug 2025, 00:00 BST
  9. Standstill ends
    9 Sept 2025, 23:59 BST
  10. Latest notice published369 days ago
    16 Oct 2025, 15:57 BST

Notice history

12 events · 6 releases on Find a Tender · since 14 Apr 2025
  1. Planned procurement notice published
    14 Apr 2025, 17:08 BST
    UK3
  2. Preliminary market engagement notice published
    6 May 2025, 08:39 BST
    UK2
  3. Tender notice published
    7 May 2025, 11:46 BST
    UK4
  4. Status changed to active
    7 May 2025, 11:46 BST
  5. Procurement method changed
    7 May 2025, 11:46 BST
  6. Deadline published: 3 Jun 2025, 10:00 BST
    7 May 2025, 11:46 BST
  7. Tender notice published
    29 May 2025, 15:12 BST
    UK4
  8. Deadline moved to 13 Jun 2025, 10:00 BST
    29 May 2025, 15:12 BST
    +10 days · was 3 Jun 2025, 10:00 BST
  9. Contract award notice published
    29 Aug 2025, 08:07 BST
    UK6
  10. Status changed to complete
    29 Aug 2025, 08:07 BST
  11. Contract signature expected
    10 Sept 2025, 23:59 BST
    scheduled
  12. Contract details notice published
    16 Oct 2025, 15:57 BST
    UK7
Published amendments (1)

Extension of submission deadline of the live tender from 10:00am 3rd June to 10:00am 13th June 2025.

Routine re-releases (6)
  • 2025-05: 2 releases · 6 May 2025, 7 May 2025
  • 2025-04: 1 release · 14 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £14,000,0001 award exc. VAT
Bids received 44 from SMEs
Named bidders 4published on the award notice
Contracts signed 1latest 17 Sept 2025
Awarded toValueDateStatus
Public DigitalSME10 Sept 2025 – 9 Sept 2027 · up to 9 Sept 2028Extensions: Optional 12-month extension£14,000,00013 Aug 2025Awarded

Contracts

  • Digital Delivery Partner · Public DigitalSME

    Signed
    17 Sept 2025
    Value
    £14,000,000
    Period
    17 Sept 2025 – 16 Sept 2027 · up to 16 Sept 2028 with extensions
    Status
    active
    Extensions
    This is a 2 year contract with the option to extend for one additional 12 month period.
    Options
    This is a 2 year contract with the option to extend for one additional 12 month period.
    4 agreed KPIs: Timely receipt of draft proposals · Receipt of reports · Knowledge transfer and documentation …
    • Timely receipt of draft proposals, All Statements of Work​ that have been agreed ​​​​between the supplier and buyer are ​to be reviewed by the supplier and a draft proposal complete with initial costings provided to the buyer within 5 working days of the Statement of Work being received by the supplier​ excluding any periods where the supplier has requested clarification or where aspects of the Statement of Work require further discussion between the parties.​​
    • Receipt of reports, The provision of: a ​ ​weekly ​​emailed weeknote ​​​​ ​​​ ​as a qualitative Status report, to include as a minimum, a​ ​​n​ overview of ​work completed in ​the previous week and a forward look of activities, highlighting any pressure points and/or successes; and A monthly Performance Monitoring Report in accordance with Schedule 10 Annex Part B​ using a standard template to be agreed between the parties within three months of the contract start date.
    • Knowledge transfer and documentation, All artefacts created and knowledge transfer ​​undertaken in​​​​ ​​​​​​ ​ accordance with each active Statement of Work
    • Social Value, Social Value KPI including frequency and monitoring to be agreed within three months of the contract start date​

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

HM Revenue & Customs

Contracting authorityPublic authority - central government GB-PPON: PVMW-8599-JZNJ 100 Parliament Street, London, London, SW1A 2BQContact name, email

Bidders & participating suppliers

4 commercial parties on the notice · 1 awarded
  • KAINOS SOFTWARE LIMITEDBidder / tendererGB-COH: NI019370GB-PPON: PWJC-3739-RTLN Kainos House, 4-6 Upper Crescent, Belfast, Northern Ireland, BT7 1NT
  • MADE TECH LIMITEDBidder / tendererGB-COH: 06591591GB-PPON: PWCQ-6442-VYRD Fora, 35-41 Folgate Street, London, London, E1 6BX
  • North Highland UK LimitedBidder / tendererGB-COH: 04801815 10 Bloomsbury Way, London, London, WC1A 2SL
  • PUBLIC DIGITAL LIMITEDAwarded supplierGB-COH: 09819399GB-PPON: PGPY-9283-RYVZ 9 Perserverance Works, London, London, E2 8DDContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender