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Published 3 Aug 2023, 15:04 BST

Official UK procurement notice

DfI Transport and Road Asset Management - Supply and Delivery of Road Surfacing Materials

Official notice

Authority: Department for Infrastructure (Central government)

Framework agreement3 lotsGoodsOpen procedureSME suitableMax 3 lots to bid
Sectors: Construction Materials & Prefab (44) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£5,500,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 4 Sept 2023awarded 10 Nov 2023
Lots 3max 3 to bid

What is being bought3 lots · detail below

Published requirement description

The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.

CPV: Asphalt · Construction materials and associated items · Construction structures and materials; auxiliary products to construction (except electric apparatus)

How this framework works

From the published notice
Places
up to 10 suppliers · 14 bids received (1.4 per place) · 8 appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · a supplier may bid for at most 3 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.CancelledRenewalPublished value£4,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for a further one year period.Variant bids: not allowed
44100000 Construction materials and associated items44113620 Asphalt
Lot #2Permanent Cold Lay Surfacing Materials.CancelledRenewalceiling above
Delivery: Northern Ireland
Extensions: There is an option to extend for a further one year period.Variant bids: not allowed
44100000 Construction materials and associated items44113620 Asphalt
Lot #3Permanent Cold Lay Materials Suitable for Wet Weather Use.CancelledRenewalceiling above
Delivery: Northern Ireland
Extensions: There is an option to extend for a further one year period.Variant bids: not allowed
44100000 Construction materials and associated items44113620 Asphalt

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Price: 100%
Published award criteria (2)
  • Mandatory Requirements: Pass/Fail
  • Price: 100
Conditions of participation1
  • Suitability

    The Department's particular requirements will be set out in the contract documentation

What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “DfI Transport and Road Asset Management - Supply and Delivery of Road…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
3 Aug 2023, 15:04 BST
Last source update
16 Jan 2024, 11:05 GMT
Award evaluation window
4 Sept 2023 – …
Authority reference
CfT 4839573
FTS notice number
2024/S 000-001400
Classification (CPV)
AsphaltConstruction materials and associated itemsConstruction structures and materials; auxiliary products to construction (except electric apparatus)
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03ecd5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The Department's particular requirements will be set out in the contract documentation

Review and risk notes
Review procedure

DfI will incorporate a standstill period at the point information on the award. of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period,. which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the. contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of.. harm by a breach of the rules to take action in the High Court (Northern Ireland).

Publisher note: Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.. . Lots 2 and 3 were abandoned as it has been determined the published specification was unclear in relation to the performance, durability, and related certification requirements for these materials. On this basis, no contract award can be made. The Department’s operational staff will now carry out a review of their current cold lay material requirements, which will involve a market consultation exercise. Following this review, it is envisaged a new procurement process will be initiated in early 2024 with a revised specification.. .

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Appointment period ends
4 Sept 2023, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Sept 2023, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

4 Sept 2023 → 16 Jan 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Sept 2023, 15:00 BST
  2. Bids opened
    4 Sept 2023, 15:30 BST
  3. Bids must remain valid until
    3 Dec 2023, 23:59 GMT
  4. Notice published
    16 Jan 2024, 11:05 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Jan 2024, 11:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 146 from SMEs
Contracts signed 1latest 10 Nov 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.

    Signed
    10 Nov 2023
    Value
    £4,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.14bids · 14 electronic · 8 from abroad6——

Contracting authority & participating public bodies

Department for Infrastructure

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Clarence Court 10-18, Adelaide Street, Belfast, UK, BT2 8GBContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body Belfast
  • Hight Court, Royal Courts of JusticeReview body Belfast

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria