Official UK procurement notice
DfE Invest NI – Design, Supply, Delivery and Installation of Audio Visual Equipment Solutions and Provision of Support Services
Authority: Department for the Economy - Invest Northern Ireland (Central government)
What is being bought
Published requirement descriptionInvest NI wishes to appoint a Contractor to design, supply, install and support a flexible fit-for-purpose Audio Visual (AV) solution(s), including equipment, within Invest NI’s Belfast Headquarters (Bedford Square), and Regional Offices throughout Northern Ireland. The technology must be modern, user-friendly and compatible with Invest NI provided MS Teams. The solutions must have the capability and functionality to cater for in-house meetings, on-site meetings between INI and external attendees and hybrid meetings. The services to be delivered under the Contract shall be split into phases: Phase I - Post Covid Return to Physical Office (Bedford Square and the NI regional Office Network) The Contractor shall design, supply, install and support AV Solutions in meeting rooms within Invest NI HQ and Regional network. Phase II - Ways of Working Project Planning for the longer term repurposing of floor space in Invest NI HQ, Bedford Square and the Regional offices.
CPV: Audio equipment accessories · Audio-frequency amplifiers · Audio-visual equipment · Audio-visual materials · Repair and maintenance services · Repair and maintenance services of audio equipment · Repair and maintenance services of audio-visual and optical equipment · Repair and maintenance services of video equipment · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- AC1 AV Solution Design: 28.8%
- AC2 Key Personnel Experience Account Manager and Specialist AV Staff: 18.4%
- AC3 Implementation Plan: 12%
- AC4 Support: 10.4%
- AC5 Social Value Methodology: 10.4%
- AC6 Total Contract Cost: 20%
Published award criteria (6)
- AC1 AV Solution Design: 28.8
- AC2 Key Personnel Experience Account Manager and Specialist AV Staff: 18.4
- AC3 Implementation Plan: 12
- AC4 Support: 10.4
- AC5 Social Value Methodology: 10.4
- AC6 Total Contract Cost: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Sept 2022, 16:43 BST
- Last source update
- 9 Jan 2023, 16:32 GMT
- Award evaluation window
- 10 Nov 2022 – …
- Authority reference
ID 4246054- FTS notice number
2023/S 000-000594- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03718fFind a Tender
- Performance terms
The Client will monitor the Contractor’s performance against the agreed Key Performance Indicators as detailed in the Commercial Conditions of Contract Schedule for ICT Schedule 5 – Contract and Service Management and. Specification Schedule.
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended) and has incorporated a standstill period (minimum 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision and provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: The successful Contractor’s performance on the contract will be regularly monitored against the agreed Key Performance Indicators as detailed in the Commercial Conditions of Contract Schedule for ICT Schedule 5 – Contract and Service Management and Specification Schedule. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If,. after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be. issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
How it was run
Official notice- Submission deadline
- 10 Nov 2022, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 10 Nov 2022, 15:30 GMT
Timeline
10 Nov 2022 → 8 Feb 2023 · 4 dates- Submission deadline10 Nov 2022, 15:00 GMT
- Bids opened10 Nov 2022, 15:30 GMT
- Notice published9 Jan 2023, 16:32 GMT
- Bids must remain valid until8 Feb 2023, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Jan 2023, 16:32 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fluid AV - Mayne Communications LtdSMEContract - DfE Invest NI – Design, Supply, Delivery and Installation of Audio Visual Equipment Solutions and Provision of Support Services | £800,000 † | — | Awarded |
Contracts
Contract - DfE Invest NI – Design, Supply, Delivery and Installation of Audio Visual Equipment Solutions and Provision of Support Services · Fluid AV - Mayne Communications LtdSME
- Signed
- 22 Dec 2022
- Value
- £800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- Fluid AV - Mayne Communications LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria