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Published 25 Jul 2025, 14:49 BST

Official UK procurement notice

Design and build for the cultural and creative transformation works to the Passmore Edwards Building, Falmouth

Official notice

Authority: Falmouth Town Council (Local council)

WorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: South West (UKK3)
Published estimate £6,642,000£7,970,400 inc. VAT · 1 value update
Submissions closed 26 Aug 2025
Contract term 3 moup to 4 yrs with extensions · starts 18 Sept 2025

What is being bought

Published requirement description

The Council invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of a professional services design team for design services to overhaul the Passmore Edwards Municipal Building as well as the build contractor.

The appointed Supplier will act as the lead professional design team and build contractor for the works element for the major transformation of the Municipal Building.

It should be noted that works consist of the following:

1. Internal works to redesign the internal gallery space (see brief). Initially this is to undertake RIBA Stages 0-2 which will inform a submission for funding. If approved, there will be a second phase RIBA 3-4. The final stage RIBA Stages 5-6 will also be dependent on external funding applications.

2. The construction element of the internal redesign.

3. External works to undertake alterations to existing building comprising of thermal and energy related improvements, with associated repairs.

4. The external works are at RIBA Stage 2 and have both Listed Building Consent and planning permission.

Full details can be found in the accompanying documents with this Notice.

See accompany documents with this notice.

  • Not divided into lots: Contractual alignment for the design and build elements of this work.

CPV: Architectural and related services · Art gallery construction work · Buildings of particular historical or architectural interest · Construction work for art and cultural buildings · Construction work for buildings relating to exhibitions · Construction-related services · Consultative engineering and construction services · Engineering design services for mechanical and electrical installations for buildings · Engineering studies · Exhibition centre construction work · Library construction work · Load-bearing structure design services

The lotProcurement structure

single lot · value published
Lot #1Lot 1CancelledRenewal 3 moSMEPublished value£6,642,000
Contract period: 18 Sept 2025 — 31 Dec 2025 (3 mo) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: South West
Value
£6,642,000 exc. VAT · £7,970,400 inc. VAT
Extensions
Rights to vary and amend in line with JCT Design and Build Contract (DB 2024) Standard Contract, including but not limited scope and price. · The initial end date is for the design element only - i.e. internal works to redesign the internal gallery space (see brief). Initially this is to undertake RIBA Stages 0-2 which will inform a submission for funding. The contract then has further period of time to further more…work up the design and then transition into the build element. All of which will be subject to funding.
45212300 Construction work for art and cultural buildings45212310 Construction work for buildings relating to exhibitions45212311 Art gallery construction work45212312 Exhibition centre construction work45212313 Museum construction work45212330 Library construction work

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 120Price: 60Social value: 20
Published sub-criteria (6)
  • Quality Considerations — 60
  • Quality Considerations — 60
  • Price considerations — 30
  • Price considerations — 30
  • Social Value Considerations — 10
  • Social Value Considerations — 10
Published award criteria (6)
  • Quality Considerations — Sub Criteria: Understanding the brief Sub Criteria: The Design Team Sub Criteria: Delivery Method and Programme Sub Criteria: Construction delivery phase Sub Criteria: Partnering and Collaboration Please refer to accompanying Invitation to Tender
  • Price considerations — Please refer to accompanying Invitation to Tender
  • Social Value Considerations — Social Value - Please refer to accompanying Invitation to Tender
  • Quality Considerations — Sub Criteria: Understanding the brief Sub Criteria: The Design Team Sub Criteria: Delivery Method and Programme Sub Criteria: Construction delivery phase Sub Criteria: Partnering and Collaboration Please refer to accompanying Invitation to Tender
  • Price considerations — Please refer to accompanying Invitation to Tender
  • Social Value Considerations — Social Value - Please refer to accompanying Invitation to Tender
Conditions of participation4
  • Economic & financial standing
    Please refer to accompanying Invitation to Tender
  • Technical & professional ability
    Please refer to accompanying Invitation to Tender
  • Economic & financial standing
    Please refer to accompanying Invitation to Tender
  • Technical & professional ability
    Please refer to accompanying Invitation to Tender

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
25 Jul 2025, 14:49 BST
Last source update
25 Jul 2025, 14:49 BST
Award evaluation window
Submission end — 8 Sept 2025, 23:59 BST
Authority reference
01-07/25
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Architectural and related servicesArt gallery construction workBuildings of particular historical or architectural interestConstruction work for art and cultural buildingsConstruction work for buildings relating to exhibitionsConstruction-related servicesConsultative engineering and construction servicesEngineering design services for mechanical and electrical installations for buildingsEngineering studiesExhibition centre construction work+2 more
Delivery area
South West (UKK3)
Official registry OCID
ocds-h6vhtk-056214 Find a Tender
Review and risk notes
Risks
Please refer to Invitation to tender documents

How it was run

Official notice
Submission deadline
26 Aug 2025, 12:00 BST
Clarification deadline
14 Aug 2025, 23:59 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
Email: [email protected]

Timeline

6 published dates · Europe/London
  1. Tender notice published
    18 Jul 2025, 12:54 BST
  2. Latest notice published
    25 Jul 2025, 14:49 BST
  3. Clarification questions by
    14 Aug 2025, 23:59 BST
  4. Submission deadline391 days ago
    26 Aug 2025, 12:00 BST
  5. Award decision expected by378 days ago
    8 Sept 2025, 23:59 BST
  6. Contract starts369 days ago
    18 Sept 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—25 Jul 2025CancelledCouncil reconsidering how this procurement is presented to the market.

Notice history

7 events · 2 releases on Find a Tender · since 18 Jul 2025
  1. Procurement termination notice published
    25 Jul 2025, 14:49 BSTUK12
  2. Published value updated
    25 Jul 2025, 14:49 BSTwas £6,642,000
  3. Status changed to cancelled
    25 Jul 2025, 14:49 BST
  4. Procurement method changed
    25 Jul 2025, 14:49 BST
  5. Deadline withdrawn
    25 Jul 2025, 14:49 BST
  6. Buyer details updated
    25 Jul 2025, 14:49 BST
  7. Tender notice published
    18 Jul 2025, 12:54 BSTUK4

Contracting authority & participating public bodies

Falmouth Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHJR-4374-DDHW The Old Post Office, Falmouth, South West, TR11 3QA [email protected]

Official documents & specifications (21)

Official links; attachments are not copied

Tender pack and attachments

Show 11 more documents

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender