Find a TenderAwardedContract details notice

Published 14 Apr 2025, 15:41 BST

Official UK procurement notice

Department of Justice (DOJ) - Northern Ireland Prison Service (NIPS) - Supply and Delivery of Rugged Kiosks

Authority: Northern Ireland Prison Service (Central government)·On behalf of: CPD

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Northern Ireland (UKN)

Published estimate£250,000≈ £83k / year · £300,000 inc. VAT

Submissions closed 14 May 2025awarded 4 Jul 2025

Awarded to Withheld Section94 supplier

Contract term 3 yrsends 22 Jun 2028 · starts 23 Jun 2025

What is being bought

Published requirement description

The Northern Ireland Prison Service (NIPS) is an executive agency of the Department of

Justice (DOJ). NIPS is seeking to establish a contract for the supply and delivery of Rugged

Kiosk.

The solution will be to provide inmates access to a standalone secure rugged kiosk to

perform a number of self-service tasks namely meal selection and Inmates Personal Cash

(IPC) balance query and extend the solution across the whole NIPS estate to include HMP

Magilligan and Hydebank Wood College and Female Prison. This will also enable inmates to

improve/maintain their digital skills and empower them to handle their own transactions

online e.g. placing a tuckshop order interactively which should improve the current service they recieve.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Office machinery, equipment and supplies except computers, printers and furniture

The lotProcurement structure

single lot · value published

Lot #1Awarded 3 yrsSMEPublished value£250,000

Contract period: 23 Jun 2025 – 22 Jun 2028 (3 yrs)Value: £250,000 exc. VAT · £300,000 inc. VAT

Delivery: Northern IrelandEligibility: SME eligible

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 30100000 Office machinery, equipment and supplies except computers, printers and furniture

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 10%Price: 90%

Published sub-criteria (2)

AC1 Product Supply: 10%
AC2 Price: 90%

Published award criteria (2)

AC1 Product Supply : As per Tender documentation.
AC2 Price

What this means for your bid

Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 14 Apr 2025, 15:41 BST
Last source update: 23 Jul 2025, 09:38 BST
Award evaluation window: Submission end – 12 Jun 2025
Authority reference: ID 5830221
FTS notice number: 2025/S 000-015041
Latest notice: Contract details notice (UK7)
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesOffice machinery, equipment and supplies except computers, printers and furniture
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-0502b3 Find a Tender
Contract terms summary: For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 14 May 2025, 15:00 BST
Clarification deadline: 5 May 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details below.

Paper submissions will not be accepted or considered.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

14 Apr 2025 → 23 Jul 2025 · 8 dates

Tender notice published
14 Apr 2025, 15:41 BST
Clarification questions by
5 May 2025, 23:59 BST
Submission deadline
14 May 2025, 15:00 BST
Award decision expected by
12 Jun 2025, 23:59 BST
Contract starts
23 Jun 2025, 00:00 BST
Assessment summaries sent
4 Jul 2025, 00:00 BST
Standstill ends
17 Jul 2025, 23:59 BST
Latest notice published
23 Jul 2025, 09:38 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Apr 2025

Tender notice published
14 Apr 2025, 15:41 BST
UK4
Contract award notice published
7 Jul 2025, 14:40 BST
UK6
Status changed to complete
7 Jul 2025, 14:40 BST
Contract signature expected
22 Jul 2025, 23:59 BST
scheduled
Contract details notice published
23 Jul 2025, 09:38 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £250,0001 award exc. VAT

Bids received 44 from SMEs

Contracts signed 1latest 22 Jul 2025

Awarded to	Value	Date	Status
Withheld Section94 supplierID 5830221 - Department of Justice (DOJ) - Northern Ireland Prison Service (NIPS) - Supply and Delivery of Rugged Kiosks22 Jul 2025 – 21 Jul 2028	£250,000	4 Jul 2025	Awarded

Contracts

ID 5830221 - Department of Justice (DOJ) - Northern Ireland Prison Service (NIPS) - Supply and Delivery of Rugged Kiosks · Withheld Section94 supplier
Signed
22 Jul 2025
Value
£250,000
Period
23 Jul 2025 – 22 Jul 2028
Status
active
No agreed KPIs: This contract is below £5 million

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

3 public bodies on the notice

Northern Ireland Prison Service

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PRMX-2692-MXQX Castle Buildings, Stormont Estate, Belfast, Northern Ireland, BT4 3SGContact email

Other public bodies

CPDBeneficiary authority
CPD - Supplies & Services DivisionProcess contact pointProcuring entityfacilitated Procurement exerciseGB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

1 commercial party on the notice

Withheld for Security Reasons - Section94 SupplierAwarded supplierGB-PPON: PBXY-3232-WNHZ Belfast, Belfast, Northern Ireland, BT4 3SGContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Jul 2025, 09:38 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Jul 2025, 14:40 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Apr 2025, 15:41 BST