Dental Public Health Intelligence Programme (DPHIP) Survey Fieldwork 3 year old Nursery / Pre-school Children

{
  "id": "035585-2026",
  "tag": [
    "award",
    "contract"
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  "bids": {
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  "date": "2026-04-20T12:30:28+01:00",
  "ocid": "ocds-h6vhtk-068637",
  "buyer": {
    "id": "GB-FTS-162733",
    "name": "Wirral Council"
  },
  "awards": [
    {
      "id": "035585-2026-1",
      "title": "Dental Public Health Intelligence Programme (DPHIP) Survey Fieldwork 3 year old Nursery / Pre-school Children",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-180364",
          "name": "North Cheshire and Mersey NHS Foundation Trust"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-068637",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The national programme of dental surveys are co-ordinated by OHID. The surveys are conducted according to a national standard protocol and examiners are trained and calibrated to a national standard. The sampling procedure conforms to the national standard and is agreed with the DPHET survey co-ordinator before fieldwork is carried out. DPHIP epidemiology co-ordinators are employed by OHID . They work on a regional basis and are responsible for quality assurance of the fieldwork carried out in their area. This quality assurance and standardisation allows local, regional and national comparisons of the data.\nThe OHID DPHIP incorporates all aspects of the former NHS Dental Epidemiology Programme. This programme supports the collection, analysis and dissemination of reliable and robust information on the oral health needs of local populations.\nEvery LA in England is responsible for monitoring the health needs of their population. Through a Statutory Instrument, local authorities are specifically required to provide, or make arrangements to secure the provision of, oral health surveys (as part of their dental public health functions) to facilitate the:\n•\tAssessment and monitoring of oral health needs,\n•\tPlanning and evaluation of oral health improvement programmes,\n•\tPlanning and evaluation of NHS dental services and\n•\tMonitoring and reporting of the effect of water fluoridation programmes (when appropriate).\nOHID is responsible for organising, coordinating, facilitating and providing overall quality assurance of the production of standardised, comparable information relating to the oral health of whole population and population sub-groups, based on the fieldwork data collection at local authority level.  OHID will analyse data and produce published reports and information on each survey conducted.\nThe service is an opt-in service where acceptance of the Dental epidemiology (3-year old children screening) offer is obtained from the parents/carers/guardians. The Provider will minimise the risk of a child being screened when their parents have opted-out). \nSuitable clinical examiner(s) will be identified by the supplier, along with sufficient support staff for administration, sampling, recording and data entry, cleaning, and submission. The supplier must facilitate and support the fieldwork team's attendance at training and calibration described in the national protocol and guidance.\nThe supplier will: \n•\tProvide the required number of staff with the appropriate skills, qualifications (dental examiners will be registered dentists, therapists, or hygienists on the General Dental Council Register) and competencies to carry out the fieldwork operating within their scope of practice as determined by the General Dental Council . \n•\tEnsure staff carrying out clinical examinations participate in training and standardisation and/or calibration events as required and have calibrated against the standard of the regional trainer (where required by the protocol). Examiners who do not conform to the accepted diagnostic standards will need to be retrained and recalibrated or replaced.\n•\tProvide the administrative support required to enable the fieldwork to take place in accordance with national protocols \nThe fieldwork team must undergo local regional training and be familiar with, and comply with, the standards and procedures laid down in the relevant national protocol, including the use of specified equipment. This will include but not be limited to: \n•\tDisclosure and Barring Service  (DRB) check and must have valid certificate available, usually dated with in the last three years \n•\tCompliance with the sampling process (to be agreed with the DEC) \n•\tApproach to specified target populations \n•\tGaining of agreement to participate \n•\tExamination method \n•\tApplication of measures for clinical recording \n•\tQuestionnaire administration \n•\tData entry and storage \n•\tBack-up and handling of data including appropriate disposal\n•\tSubmission of data before deadline noted nationally - the fieldwork team will make the anonymised, cleaned survey data available to the dental epidemiology co-ordinator in a secure way. The process will be planned, executed and completed in the nationally agreed time frames.\nStaff should be up to date with training in data protection, child and adult safeguarding and other relevant information governance issues; and conform to their employing organisation and local authority's protocols. \nThe supplier will be service user focussed, ensuring good communication, clear service user information and working to national standards on agreement to participate and confidentiality.  Communications should be designed to be accessible and to reduce barriers for participants.\nThe supplier will deliver the survey in a manner that gains greatest co-operation with institutions and increased agreement to participate to take part by potential volunteers; and to work with the commissioner and authority to improve participation and agreement to participate. Additional information: These services will be procured under The Health Care Services (Provider Selection\nRegime) Regulations 2023 under The Most Suitable Provider Process",
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    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "To undertake the fieldwork, the supplier will be expected to operate in a range of venues specified in the national protocol within the Cheshire West and Chester, Halton, Knowsley, Liverpool, Sefton, St Helens, Warrington and Wirral local authority boundaries to collect data and will be expected to provide a transport solution to enable this."
        },
        "deliveryAddresses": [
          {
            "region": "UKD6"
          },
          {
            "region": "UKD7"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85130000",
            "scheme": "CPV",
            "description": "Dental practice and related services"
          }
        ]
      }
    ],
    "title": "Dental Public Health Intelligence Programme (DPHIP) Survey Fieldwork 3 year old Nursery / Pre-school Children",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Oral health is an integral part of overall health. A significant proportion of the population in England experience very good levels of tooth decay.  Successive oral surveys have shown that child and adult oral health has been improving over the past 30 years. \nThe proportion of children who participated in the first 3-year old oral health survey in 2013 varied at regional and upper and lower-tier local authority level and this probably reflects the provision of child care in different areas which impacts upon the ability to access children. Across the regions, representation varied from 5% in Yorkshire and the Humber and in London to 14% in the North West.\nThe 2012 Health and Social Care Act conferred responsibility for oral and general health improvement to Local Authorities (LA's). Local Authorities are now statutorily required to provide or secure oral health surveys. The oral health surveys are carried out by the suppliers in line with the Office for Health Improvement and Disparities (OHID) (formerly Public Health England) dental public health intelligence programme (DPHIP, formerly the national dental epidemiology programme).\nOHID provides a protocol for the population group under scrutiny describing the standardised methods that fieldwork teams should use when undertaking the main survey.\nThe initial Service requirement is to undertake the DPHIP surveys as a minimum; however, it is recognised that this may require changing by agreement over the lifetime of the Contract following review of oral health needs assessment and analysis of data. The Authorities may require the Supplier to carry out surveys, to meet local needs, which are not part of the DPHIP. In these circumstances the Authorities will give sufficient notice to the Supplier and negotiate any variations to the Contract and associated costs.\nThis aim of the service is to undertake epidemiology fieldwork activity to enable accurate collation of dental data in respect of 3-year old children in pre-school / nursery for submission in line with the Dental Public Health Intelligence Programme (DPHIP) annual survey programme and in accordance with the survey protocol. \nThe objectives of the service are to: \n•\tEngage with commissioners and local authority leads to consider each forthcoming survey \n•\tAgree the sample size with the commissioners and use agreed sampling methods.  A minimum sample size of 250 examined children is required per lower-tier local authority, from a minimum of 20 nursery / pre-schools.\n•\tObtain agreement to participate and examine the minimum number of participants as required in the national dental survey protocol\n•\tEnsure that the method for data collection is in line with national protocols\n•\tUse appropriate staff with enhanced DBS checks and ensure all clinical examiners are trained and calibrated in line with national standards to undertake the surveys.\n•\tWork in collaboration with dental epidemiology co-ordinators (DEC) and dental epidemiology trainers \n•\tEngage with local suppliers and stakeholders to access potential participants for examination \n•\tUndertake the required fieldwork to collect the specified information according to the national protocol\n•\tProvide and submit a complete, cleaned set of data on behalf of the eight local authority areas direct to the DEC in a timely manner, to enable the data to be analysed and dental health surveys to be populated within agreed timescales.\n•\tProvide at its own expense all suitable information and communication technologies (ICT) systems (hardware and software) that are required to support data collection and reporting with the capacity to transmit data securely in line with policy and national standards. It will also ensure secure storage of confidential Service User data preferably using a computerised system and shall be registered with the Information Commissioners Office (ICO)",
    "classification": {
      "id": "85130000",
      "scheme": "CPV",
      "description": "Dental practice and related services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "These Services will be Procured under The Health Care Services (Provider Selection\nRegime) Regulations 2023. The Most Suitable provider process",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-162733",
      "name": "Wirral Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD74",
        "locality": "Wallasey",
        "postalCode": "CH448ED",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall, Brighton Street"
      },
      "details": {
        "url": "https://www.wirral.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Wirral Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Mohammad Sharif",
        "email": "procurementpeople@wirral.gov.uk"
      }
    },
    {
      "id": "GB-FTS-180364",
      "name": "North Cheshire and Mersey NHS Foundation Trust",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKD",
        "locality": "Warrington",
        "countryName": "United Kingdom",
        "streetAddress": "Executive Offices Kendrick Wing Warrington Hospital Lovely Lane Warrington WA5 1QG"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "North Cheshire and Mersey NHS Foundation Trust",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "centralprocurement@warrington.gov.uk"
      }
    },
    {
      "id": "GB-FTS-135547",
      "name": "Wirral Metropolitan Borough Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Wirral",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Wirral Metropolitan Borough Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "035585-2026-1",
      "title": "Dental Public Health Intelligence Programme (DPHIP) Survey Fieldwork 3 year old Nursery / Pre-school Children",
      "value": {
        "amount": 95000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "035585-2026-1",
      "dateSigned": "2026-04-14T00:00:00+01:00"
    }
  ],
  "description": "These Services will be Procured under The Health Care Services (Provider Selection\nRegime) Regulations 2023. The Most Suitable provider process.",
  "initiationType": "tender"
}