Official UK procurement notice
Denbighshire Corporate Plan and 2050 Vision
Authority: Denbighshire County Council (Local council)
What is being bought
Published requirement descriptionDenbighshire County Council is seeking expressions of interest to help us understand what the market can offer regarding support with community and stakeholder engagement for the development of our next Corporate Plan which will cover the period 2028 to 2033 and a longer-term vision for Denbighshire looking ahead to 2050.
Please note that we do not guarantee that this exercise will result in any procurement exercise. For any procurements undertaken, this PME process will help us as we consider our options. These options may include but are not limited to:-
- procuring one work package but not the other
- combining the two work packages into one procurement
- procuring work packages separately and on this basis we would be seeking suppliers who can demonstrate that they are able to work in close partnership with both the Council and another supplier
Our Corporate Plan sets out what we want to achieve for the people and communities of Denbighshire over the next 5 years. This Plan meets both our aspirations and obligations under the Well-being of Future Generations Act and the Equality Act and captures our key performance functions for the purposes of The Local Government and Elections (Wales) Act 2021. A key element in the development of the plan is community engagement so that residents and other stakeholders feel confident the plan reflects their priorities.
The Council aims to develop and communicate a long-term vision for Denbighshire (looking ahead to 2050 and beyond) that reflects the aspirations and realities of its communities. The process must build trust across diverse community groups and strengthen democratic engagement, particularly reaching those who are underrepresented or have lost confidence in public institutions.
We are interested in hearing from organisations who can support us with this as further detailed below (Please note that the dates are provisional and subject to change):-
- January 27 to March 27 - Community engagement with residents and other stakeholders (must be completed by pre-election period c. end of March 2027)
- September 27 to November 2027 – Denbighshire County Council Member, staff and partner engagement, on the Corporate Plan Wellbeing Objectives + 5 Year Programme of Activities
Expected Outputs and Outcomes
Outputs
- An evidence-based long-term vision for Denbighshire [essential] – the presentation of which doesn’t have to be word based.
- An evidence-based corporate plan that clearly communicates the Council’s priorities and contribution to regional work [essential]
- An evidence-based strategic equalities plan that clearly communicates the Council’s priorities [essential]
- A number of digital or other products which can be used for future engagement with community groups, young people in particular [essential]
- Training and supported experience for up to 10 council officers in facilitation of community discussions where topics are potentially contentious [desirable].
Outcomes
- More widespread understanding within communities about future challenges and opportunities related to demographics, local government finances, climate and nature.
- More widespread understanding within communities about the council’s role and capacity in delivering local services.
- Understanding by Council Members, partner organisations and Council employees of their role in delivering the new corporate plan
- Increased trust and confidence in the council, particularly among those groups with protected characteristics or/and have never engaged with the Council before.
Higher levels of democratic engagement among residents, particularly young people and hard-to-reach groups.
Increased confidence among trained council officers in community facilitation [desirable].
Indicative budget of £50k - £60k including VAT
CPV: Business and management consultancy and related services · Design and execution of research and development · Miscellaneous business and business-related services · Research and development consultancy services
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Denbighshire County Council buys Research and development consultancy services (CPV 7320), and who usually turns up
Denbighshire County Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Research and development consultancy services (CPV 7320) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru) (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 32 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid30% / 16%
2–310% / 28%
4–650% / 31%
7+10% / 25%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate78% / 54%
Within ±2%22% / 39%
Above estimate0% / 7%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7320Published estimate£44k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 36 past lots.
A forecast, not a list of bidders.
1 bid11%
2–325%
4–639%
7+25%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2026, 13:15 BST
- Last source update
- 19 Jun 2026, 13:36 BST
- FTS notice number
2026/S 000-058081- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-069d5bFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
20 May 2026 → 2 Nov 2026 · 5 dates- Planning notice published155 days ago20 May 2026, 13:15 BST
- Latest notice published125 days ago19 Jun 2026, 13:36 BST
- Market engagement106 days ago8 Jul 2026, 23:59 BST
We are seeking to understand what approaches are currently available in the market to support us with our plans and to facilitate linkages with community groups.
We would welcome Expressions of Interest from individual organisations as well as collaborative approaches, including those involving local community organisations
To help shape a prospective future procurement, the Council seeks Expressions of Interests that outline how design and delivery of participatory engagement processes in line with the Council’s Community Engagement Policy ( moderngov.denbighshire.gov.uk/documents/s65428/Draft ↗ Community Engagement Policy 2026-2029.pdf?LLL=0) and Public Participation Strategy ( moderngov.denbighshire.gov.uk/documents/s65429/Dra… ↗) could be approached. We would welcome EOI’s which cover the following:
- Approaches that could be used to facilitate discussions within at least 6 urban communities and engagement with residents of rural areas.
- How digital and in-person methods might be combined to explore priorities and tensions, while surfacing common ground
- Approaches that could be used to facilitate effective engagement of young people (following any tender process the council can provide links to schools and youth centres, as well as wider community members to the successful supplier).
- Approaches that could be used to engage hard-to-reach groups (following any tender process the council can facilitate links through Services and partners with the successful supplier)
- Approaches that ensure bilingual delivery (Welsh and English) and embed accessibility in the engagement process
- Approaches that could be used to assess number and quality of interactions, in particular from those who have not previously engaged with Council’s survey and engagement work.
Further considerations for EOIs:
- To create a deeply-held future vision, we believe it will be important to draw on the past so would like to understand how local culture and history could be considered in the engagement process.
- Young people and hard-to-reach groups are experiencing significant day-to-day challenges which may limit their ability to engage with a long-term visioning process – we would want to understand how this and related challenges could be addressed and overcome in the engagement process
- Outline the types of key questions and/or prompts which may be used in different engagement formats.
- We would welcome integration of creative methods (e.g., arts-based approaches) in engagement of young people and intergenerational audiences.
- Previous experience with any digital engagement platforms proposed.
- We would want to understand the proposed evaluation and learning approach, and how the risk of engagement/consultation fatigue could be managed.
We will be holding an online information session for potential suppliers on June 9th 3:30 - 4.30pm. Please register for the information session via the link below:
forms.office.com/e/06ikKmxX8P ↗
Following the information session we invite potential suppliers to submit an Expression of Interest (EOI) by 5pm on July 8th 2026. The EOI should be a maximum of 5 pages and be submitted via email to [email protected].
Following close of this process and prior to any procurement, we may also invite suppliers to provide digital system demonstrations over MS Teams to obtain further information.
We do not guarantee that this exercise will result in a procurement exercise.
- The recording of the webinar is now available drive.google.com/file/d/1bKyZvtebQLiM… ↗. The Q & A session of this webinar starts at 29:05
- For those wishing to contact Janine Downing at DVSC please do so by email [email protected]
- As a reminder, Expressions of Interests should be submitted via email by 5pm on July 8th 2026 to [email protected]
The slides from the Webinar which took place on the 9th June can be accessed here drive.google.com/file/d/1holPFii8p3vu… ↗
If you have any questions regarding the Webinar or the Pre-Market Engagement phase of this process, please email [email protected] by no later than close of business on the 24th June. Any questions received and our response to those questions will be circulated on the 26th June.
- Tender notice expected45 days ago7 Sept 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 11 days2 Nov 2026
Notice history
5 events · 5 releases on Find a Tender · since 20 May 2026- Preliminary market engagement notice published20 May 2026, 13:15 BSTUK2
- Preliminary market engagement notice published28 May 2026, 11:49 BSTUK2
- Preliminary market engagement notice published1 Jun 2026, 16:47 BSTUK2
- Preliminary market engagement notice published17 Jun 2026, 08:59 BSTUK2
- Preliminary market engagement notice published19 Jun 2026, 13:36 BSTUK2
Published amendments (4)
Just a very minor amendment. There was a missing ‘D’ for Denbighshire County Council on the first word of the procurement description section of the notice which has now been amended.
Due to unforeseen circumstances the date for the Supplier Engagement Event has been moved to Tuesday 9th June 2026 3.30pm - 4.30pm. A e-mail has been sent to all supplier who booked on to the event.
Link to engagement event webinar added to 'Engagement' section of notice
Link to slides from Webinar added to 'Engagement' section of notice
Routine re-releases (5)
- 2026-05: 2 releases · 20 May 2026, 28 May 2026
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender