Denbighshire Corporate Plan and 2050 Vision

We are seeking to understand what approaches are currently available in the market to support us with our plans and to facilitate linkages with community groups. We would welcome Expressions of Interest from individual organisations as well as collaborative approaches, including those involving local community organisations To help shape a prospective future procurement, the Council seeks Expressions of Interests that outline how design and delivery of participatory engagement processes in line with the Council’s Community Engagement Policy ( https://moderngov.denbighshire.gov.uk/documents/s65428/Draft Community Engagement Policy 2026-2029.pdf?LLL=0) and Public Participation Strategy ( https://moderngov.denbighshire.gov.uk/documents/s65429/Draft%20Public%20Participation%20Strategy%202026-2029.pdf?LLL=0) could be approached. We would welcome EOI’s which cover the following: • Approaches that could be used to facilitate discussions within at least 6 urban communities and engagement with residents of rural areas. • How digital and in-person methods might be combined to explore priorities and tensions, while surfacing common ground • Approaches that could be used to facilitate effective engagement of young people (following any tender process the council can provide links to schools and youth centres, as well as wider community members to the successful supplier). • Approaches that could be used to engage hard-to-reach groups (following any tender process the council can facilitate links through Services and partners with the successful supplier) • Approaches that ensure bilingual delivery (Welsh and English) and embed accessibility in the engagement process • Approaches that could be used to assess number and quality of interactions, in particular from those who have not previously engaged with Council’s survey and engagement work. Further considerations for EOIs: • To create a deeply-held future vision, we believe it will be important to draw on the past so would like to understand how local culture and history could be considered in the engagement process. • Young people and hard-to-reach groups are experiencing significant day-to-day challenges which may limit their ability to engage with a long-term visioning process – we would want to understand how this and related challenges could be addressed and overcome in the engagement process • Outline the types of key questions and/or prompts which may be used in different engagement formats. • We would welcome integration of creative methods (e.g., arts-based approaches) in engagement of young people and intergenerational audiences. • Previous experience with any digital engagement platforms proposed. • We would want to understand the proposed evaluation and learning approach, and how the risk of engagement/consultation fatigue could be managed. We will be holding an online information session for potential suppliers on June 9th 3:30 - 4.30pm. Please register for the information session via the link below: https://forms.office.com/e/06ikKmxX8P Following the information session we invite potential suppliers to submit an Expression of Interest (EOI) by 5pm on July 8th 2026. The EOI should be a maximum of 5 pages and be submitted via email to procurement@denbighshire.gov.uk. Following close of this process and prior to any procurement, we may also invite suppliers to provide digital system demonstrations over MS Teams to obtain further information. We do not guarantee that this exercise will result in a procurement exercise. • The recording of the webinar is now available https://drive.google.com/file/d/1bKyZvtebQLiMTBw7Zkp1yi55FitBzsvm/view?usp=sharing. The Q & A session of this webinar starts at 29:05 • For those wishing to contact Janine Downing at DVSC please do so by email janine@dvsc.co.uk • As a reminder, Expressions of Interests should be submitted via email by 5pm on July 8th 2026 to procurement@denbighshire.gov.uk The slides from the Webinar which took place on the 9th June can be accessed here https://drive.google.com/file/d/1holPFii8p3vu7hfHa5lBzkKkobhYKyn9/view?usp=drive_link If you have any questions regarding the Webinar or the Pre-Market Engagement phase of this process, please email procurement@denbighshire.gov.uk by no later than close of business on the 24th June. Any questions received and our response to those questions will be circulated on the 26th June.