Find a TenderAwardedContract details notice

Published 21 Jan 2026, 11:16 GMT

Official UK procurement notice

Dementia Hub Digital Social Care Records System

Official notice

Authority: London Borough of Waltham Forest (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: IT Services & Software (72)Health & Social Care (85) Delivery: UK

Budget not disclosed£1≈ £0 / year · £1 inc. VAT

Submissions closed 8 Feb 2026awarded 6 Jul 2026

Awarded to DECAURA LIMITED

Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2031 with extensions · starts 1 May 2026

What is being bought

Published requirement description

The London Borough of Waltham Forest seeks to procure a Digital Social Care Records (DSCR) system to replace paper-based records and improve governance, compliance, and care quality across its in-house services. The system will support the Dementia Hub service. The Dementia Hub, based in Leyton, is a support service for people living with dementia in their own homes in Waltham Forest. Group sessions take place at the Hub whilst other service users have a one-to-one visit in their own homes. The service is designed to enhance wellbeing, maintain independence, and offer peer support and feedback opportunities for users and carers. The DSCR system must enable accurate, timely, and secure recording of care activities, support regulatory compliance, and enhance operational efficiency.

CPV: Health and social work services · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£1

Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 30 Apr 2031 with extensionsValue: £1 exc. VAT · £1 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: The buyer has the option to extend the contract duration. · The contract may be extended for up to two additional periods of 12 months each.

72000000 IT services: consulting, software development, Internet and support 85000000 Health and social work services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Details are specified in the ITQ document.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90%Price: 10%

Published award criteria (2)

Quality: This criterion assesses the extent to which suppliers meet the defined requirements (business and technical) and responses to method statements. Details are specified in the ITQ document.
Price: This criterion assesses the suppliers price. Details are specified in the ITQ document.

Conditions of participation1

Condition of participation
Details are specified in the ITQ document.

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 21 Jan 2026, 11:16 GMT
Last source update: 6 Jul 2026, 14:47 BST
Authority reference: DN802893
FTS notice number: 2026/S 000-005187
Latest notice: Contract details notice (UK7)
Classification (CPV): Health and social work servicesIT services: consulting, software development, Internet and support
Delivery area: UK
Official registry OCID: ocds-h6vhtk-060aca Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 8 Feb 2026, 23:30 GMT
Clarification deadline: 2 Feb 2026, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

21 Jan 2026 → 6 Jul 2026 · 5 dates

Tender notice published280 days ago
21 Jan 2026, 11:16 GMT
Clarification questions by268 days ago
2 Feb 2026, 17:00 GMT
Submission deadline261 days ago
8 Feb 2026, 23:30 GMT
Contract starts180 days ago
1 May 2026, 00:00 BST
Latest notice published114 days ago
6 Jul 2026, 14:47 BST

Notice history

3 events · 2 releases on Find a Tender · since 21 Jan 2026

Tender notice published
21 Jan 2026, 11:16 GMT
UK4
Contract details notice published
6 Jul 2026, 14:47 BST
UK7
Status changed to complete
6 Jul 2026, 14:47 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £39,6401 contract exc. VAT

Contracts signed 1latest 6 Jul 2026

Awarded to	Value	Date	Status
DECAURA LIMITED	£39,640 †	—	Awarded

Contracts

Dementia Hub Digital Social Care Records System · DECAURA LIMITED
Signed
6 Jul 2026
Value
£39,640
Period
3 Aug 2026 – 2 Aug 2029 · up to 2 Aug 2031 with extensions
Status
active
Extensions
As per details specified in the ITT document.

Contracting authority & participating public bodies

London Borough of Waltham Forest

Contracting authorityPublic authority - sub-central government GB-PPON: PPJN-6757-NZZZ Waltham Forest Town Hall, Walthamstow, London, E17 4JFContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

DECAURA LIMITEDAwarded supplierGB-PPON: PNCH-1161-CLTQ St. John's Innovation Centre, Cowley Road, Cambridge, East of England, CB4 0WSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationshttps://procontract.due-north.com/Advert?advertId=4e11d810-64f0-f011-813c-005056b64545&fromProjectDashboard=True

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender6 Jul 2026, 14:47 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Jan 2026, 11:16 GMT