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Published 28 Apr 2021, 22:55 BST

Official UK procurement notice

Defence Equipment Sales Authority (DESA) Sales Management System and Customer Relationship Tool

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

GoodsNegotiated with publication of a contract notice
Sectors: Software Packages & ERP (48)+1 more Delivery: UKSouth West (UKK)
Published estimate£1,500,000exc. VAT
Submissions closed 1 Jun 2021awarded 6 Feb 2023
Awarded to Atos IT Services UK Limited

What is being bought

Published requirement description

The provision of a Sales & Customer Management IT Tool (SMS) for the Defence Equipment Sales Authority (DESA).

CPV: Purchase · Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
Conditions of participation2
  • Suitability
    Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal - Click the “Click here to register” link - Accept the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. - This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only) - Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any furt…
  • Suitability
    Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal - Click the “Click here to register” link - Accept the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. - This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only) - Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any furt…
Second stage candidates
up to 6 candidates invited to tender

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated with publication of a contract notice
Legal basis
CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
28 Apr 2021, 22:55 BST
Last source update
24 Mar 2023, 09:32 GMT
Authority reference
701019373
FTS notice number
2023/S 000-008575
Classification (CPV)
PurchaseSoftware package and information systems
Delivery area
UKSouth West (UKK)
Official registry OCID
ocds-h6vhtk-02ab6a Find a Tender
Contract terms summary
The mandated route for MOD payments is through CP&F, in line with DEFCON 522 11/17
Contract terms
Other terms
- All personnel responsible for providing a service to the Authority or with access to the Authority’s data will have a minimum of Baseline Personnel Security Standard (BPSS) security clearance at the time of contract award. - All data hosting will be on facilities located within the United Kingdom. - Tool will comply with JSP 604 Defence Manual for ICT. - Tool will be compliant with HMG Security Policy Framework (SPF)

Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

How it was run

Official notice
Submission deadline
1 Jun 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

3 published dates · Europe/London
  1. Submission deadline
    1 Jun 2021, 12:00 BST
  2. Invitations to tender expected
    11 Jun 2021, 00:00 BST
  3. Notice published
    24 Mar 2023, 09:32 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded value £4,481,5261 contract exc. VAT
Bids received 2
Contracts signed 1latest 6 Feb 2023
Awarded toValueDateStatus
Atos IT Services UK Limited——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic———

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    24 Mar 2023, 09:32 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence #1261, Spruce 2B, MOD Abbey Wood, Bristol, BS34 8JH Attn: Eleanna Robinson-Dambalaki [email protected]

Dispute resolution & review bodies

  • Defence Equipment & SupportMediation bodyReview bodyReview contact point Bristol

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.