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Published 14 Sept 2026, 13:41 BST
Official UK Procurement Procedure

Decorating Supplies and Works

Framework Agreement
Multi-lot
goods
Open procedure
Above threshold
SME suitable
Framework ceiling (notional)
£24,000,000
Initial estimate £15,000,000 · 1 value update in timeline
Submission deadline
12 Oct 2026, 14:00 BST
27d 21h leftTypical competition: 5 bidsThis authority · all categories · 24 months · n=22 bid reports
Clarification Cut-Off
29 Sept 2026, 14:00 BST
Tender enquiry deadline · 3 lots
Contract duration
4 yrs
Starts 26 Nov 2026, 00:00 GMT

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Yorkshire Purchasing Organisation: "Decorating Supplies and Works". Published status: active. Published value: £24,000,000. 3 published lots. Recorded submission deadline: 12 Oct 2026, 14:00 BST. Published submission portal: ypo2.my.site.com.

Official Requirement Description:

This procurement establishes a multi-lot framework agreement for the supply of paint supplies, tenant paint pack and voucher solutions, and decorating services for use by public sector organisations. The framework is designed to provide a compliant and flexible route to market for high-quality decorating products and services, supporting property maintenance, refurbishment, tenant engagement, and asset management activities across residential, commercial, educational, healthcare, and other public sector environments. Lot 1: Paint Supplies Provision of paint products, coatings, decorating materials, consumables, and associated accessories through a national network of decorator centres and trade counters. Services may include colour matching, tinting, technical support, product advice, account management, and other value-added services to support public sector maintenance, refurbishment, and decorating requirements. Lot 2: Decorating Solutions for Tenants Provision of tenant paint pack and voucher schemes, including product supply, voucher issuance and redemption, fulfilment, customer support, scheme administration, and management information reporting. The Lot is intended to provide contracting authorities with flexible solutions to support tenant decorating initiatives and property maintenance programmes. Lot 3: Decorating Services Provision of internal and external decorating services across residential, commercial, community, educational, healthcare, and other public sector properties. The scope includes planned, cyclical, responsive, void property, and project-based decorating works, together with all associated labour, materials, equipment, supervision, and quality assurance activities. Services may be delivered within occupied and sensitive environments and are required to support the maintenance, refurbishment, and asset management objectives of contracting authorities.

Lots and requirements (3)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Decorating Supplies
    active
    Published value£24,000,000
    This Lot is for the supply of trade and retail paint products and associated decorating materials through a network of decorator centres and trade counters. The scope includes, but is not limited to, emulsion paints, specialist coatings, primers, undercoats, woodcare products, masonry paints, decorating consumables, and associated accessories. Suppliers will be required to provide access to products through an established network of national locations, supported by services such as product advice, colour matching, tinting services, technical support, and account management where available. Suppliers should be able to support the requirements of a range of public sector customers including social housing providers, local authorities, education establishments, healthcare organisations, and other public bodies.
    Contract period:
    26 Nov 2026 — 25 Nov 2030 (4 yrs)
    Eligibility:
    SME eligible
  • Lot 2 · #2
    Decorating Solutions for Tenants
    active
    Published value£24,000,000
    This Lot is for the provision and management of tenant paint pack and voucher schemes that enable tenants to access decorating products to maintain and improve their homes. The scope includes the supply of paint packs, voucher-based solutions, or a combination of both, supported by appropriate administration, fulfilment, customer service, and reporting arrangements. Suppliers should offer flexible solutions that enable Contracting Authorities to establish, manage, and monitor schemes effectively while providing a simple and accessible experience for tenants. Services may include voucher issuance and redemption, tenant ordering channels, product selection and fulfilment, scheme management tools, management information reporting, customer support, and associated account management services.
    Contract period:
    26 Nov 2026 — 25 Nov 2030 (4 yrs)
    Eligibility:
    Not published
  • Lot 3 · #3
    Decorating Works
    active
    Published value£24,000,000
    This Lot is for the delivery of internal and external decorating services across residential, commercial, community, educational, healthcare, and other public sector properties. The scope includes planned, cyclical, responsive, void property, and project-based decorating works, together with all associated labour, plant, equipment, materials, supervision, and quality assurance activities required to complete the works. Services may be delivered in occupied and sensitive environments and therefore require effective resident engagement, safeguarding arrangements, health and safety management, and measures to minimise disruption. Suppliers appointed to this Lot will be expected to deliver high-quality workmanship, maintain appropriate workforce competencies, and provide reliable and responsive services that support the asset management and maintenance objectives of contracting authorities.
    Contract period:
    26 Nov 2026 — 25 Nov 2030 (4 yrs)
    Eligibility:
    Not published

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Quality: 80
Price: 80
Social value: 40
Same published split on all 3 lots.Published as relative weights, not percentage points.
Published sub-criteria
  • Quality20
  • Delivery and Customer Service20
  • Quality20
  • Delivery and Customer Service20
  • Price40
  • Price40
  • Sustainability and Social Value20
  • Sustainability and Social Value20
Published terms
Contract duration4 yrs

Competition analysis

Prepared 13 Sept 2026, 14:34 BST
Historical winners of comparable work, plus published bid density and award-versus-estimate movement. Analysis of the published record — not a forecast of who will bid or win.
Buyer Fit
Typical bids · this buyer · all categories
5median bids
from 22 procedures · all categories · last 24 months · 0% single-bid
Decision time · this buyer
~98 days
from 14 awarded procedures · last 24 months
Notice updates · this buyer
1 updates
from 88 notices · 47 amended · last 24 months
Market Fit
Typical bids · 4-digit CPV 4411
5median bids
from 1,354 procedures · 4-digit CPV 4411
Award vs estimate · 4-digit CPV 4411
0%at estimate
from 60 comparable pairs · 4-digit CPV 4411
Already supplied similar work to this buyer (1)
Published awards on earlier contracts — not appointments on this notice.
Supplier
Earlier engagement
Similarity
Regular supplier
Repeat awards in 2-digit CPV 44 (14)View awards
Suppliers with relevant public-sector evidence (5)
Supplier
Fit score
CPV wins
Past price vs estimate
50%7+20% above estimate
46%50At estimate
46%4
45%59+5% above estimate
45%11

Procedure terms & legal framework

Procedure methodOpen procedureLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categorygoods
Notice statusOpen for tenderProcurement threshold
Above threshold
(FTS publication)
Regulatory regimeStandard commercial regime
Commercial structureFramework agreementCompetition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published14 Sept 2026, 13:41 BSTLast source update14 Sept 2026, 13:41 BST
Award evaluation windowSubmission end — 6 Nov 2026, 23:59 GMTClassification (CPV)Decoration work, Painting and glazing work, Paints and wallcoverings, Paints, varnishes and mastics
Delivery area
GG
IM
JE
+1 more
Official Registry OCIDocds-h6vhtk-05a05d

How to participate & submission route

Authorized E-Sourcing Portal
YPO eSourcing
Supplier login required
Online submission allowed
Language: EN
Open official portal workspace ↗
Access & Registration note: Free
Expression of interest (EOI)Tender submission deadline
12 Oct 2026, 14:00 BST
Clarification deadline
29 Sept 2026, 14:00 BST
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
Timeline
  1. Pipeline notice
    23 Sept 2025, 15:42 BST
  2. Procedure published
    14 Sept 2026, 13:41 BST
  3. engagement
    1 Oct 2025, 23:59 BST · scheduled
    YPO invites suppliers, manufacturers, and distributors to participate in a market engagement questionnaire. Prospective providers wishing to participate should in the first instance email Louise Hardcastle, YPO's buyer for this framework, at [email protected] with the subject heading "1306 Decorative Paints" by close of business on 30 September 2025 and a link to the questionnaire will be sent to you. Feedback will inform the design of the framework, both renewal of existing lots and potential new lots.
  4. Clarification deadline
    29 Sept 2026, 14:00 BST
  5. Submission deadline
    12 Oct 2026, 14:00 BST

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
From official release and amendment events
  1. tender value changed
    14 Sept 2026, 13:41 BST
  2. Status changed to active
    14 Sept 2026, 13:41 BST
  3. Official notice release published
    14 Sept 2026, 13:41 BST
  4. procurement method changed
    14 Sept 2026, 13:41 BST
  5. Submission deadline changed to 12 Oct 2026, 14:00 BST
    14 Sept 2026, 13:41 BST
  6. Official notice release published
    23 Sept 2025, 15:42 BST

Contracting authority & participating public bodies

Yorkshire Purchasing Organisation

Contracting authority
GB-PPON-PMRV-4748-MNJV
View buyer profile →

Official Documents & Specifications (3)

Official links; attachments are not copied