Official UK procurement notice
DDaT25039 - Auto-Classification Tool - RFP
Procurement agent: UK Research and Innovation·On behalf of: UKSBS
What is being bought
Published requirement descriptionBrief Description of Requirement
The service required is the ability to classify the UKRI portfolio of applications and awards (Research Councils, Research England, Innovate UK) to a pre-existing classification system. The need for automating the classification is to reduce time spend on manual categorisation and improve operational efficiency. The solution is to classify new applications and our historic portfolio.
In addition, we require a solution to identify Trusted Research and Innovation for a quarterly report to the Department for Science, Innovation and Technology (DSIT).
This is required to ensure continuity of delivering business critical reports to DSIT, International Aid Transparency Initiative (IATI), Annual reporting to boards, and being able to answer requests of ‘what have we funded in defined research areas’, that have a quick turnaround, for example Parliamentary Questions and Freedom of Information Requests.
The classification systems required are: Sustainable Development Goals (SDG); OECD sector codes; Health Research Classification System (HRCS); Research, Condition and Disease Categorization (RC); Fields of Research (FoR); Common Scientific Outline and Cancer Type Codes; Units of Assessment (UoA).
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.
This contract will be awarded based on the evaluation criteria as set out in the RFP document.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,380,546
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 80%
- Commercial: 20%
Published award criteria (2)
- Commercial
- Technical
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jun 2025, 21:15 BST
- Last source update
- 31 Oct 2025, 14:27 GMT
- Award evaluation window
- Submission end – 23 Jul 2025
- Authority reference
DDaT25039- FTS notice number
2025/S 000-029335- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052b1dFind a Tender
How it was run
Official notice- Submission deadline
- 7 Jul 2025, 11:00 BST
- Clarification deadline
- 7 Jul 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Jun 2025 → 31 Oct 2025 · 8 dates- Tender notice published2 Jun 2025, 21:15 BST
- Clarification questions by7 Jul 2025, 10:00 BST
- Submission deadline7 Jul 2025, 11:00 BST
- Award decision expected by23 Jul 2025, 23:59 BST
- Contract starts5 Aug 2025, 00:00 BST
- Assessment summaries sent8 Sept 2025, 00:00 BST
- Standstill ends17 Sept 2025, 23:59 BST
- Latest notice published357 days ago31 Oct 2025, 14:27 GMT
Notice history
5 events · 3 releases on Find a Tender · since 2 Jun 2025- Tender notice published2 Jun 2025, 21:15 BSTUK4
- Contract award notice published8 Sept 2025, 15:40 BSTUK6
- Status changed to complete8 Sept 2025, 15:40 BST
- Contract signature expected19 Sept 2025, 23:59 BSTscheduled
- Contract details notice published31 Oct 2025, 14:27 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DIGITAL SCIENCE UK LIMITEDDDaT25039 - Auto-Classification Tool1 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2027Extensions: 12-month optional extension following the contract end date. | £574,260 | 8 Sept 2025 | Awarded |
Contracts
DDaT25039 - Auto-Classification Tool · DIGITAL SCIENCE UK LIMITED
- Signed
- 2 Oct 2025
- Value
- £1,264,533
- Period
- 2 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2027 with extensions
- Status
- active
- Extensions
- 12-month optional extension following the contract end date.
No agreed KPIs: Under £5 million in value.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- UKSBSBeneficiary authority
- UK Shared Business Services LimitedProcess contact pointProcuring entityShared Service Provider
Bidders & participating suppliers
1 commercial party on the notice- Digital Science UK LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender