Find a TenderAwardedContract details notice
Published 2 Jun 2025, 21:15 BST

Official UK procurement notice

DDaT25039 - Auto-Classification Tool - RFP

Official notice

Procurement agent: UK Research and Innovation·On behalf of: UKSBS

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£1,380,546≈ £1.4m / year · £1,656,655 inc. VAT58.4% below published estimate
Submissions closed 7 Jul 2025awarded 8 Sept 2025
Awarded to DIGITAL SCIENCE UK LIMITED
Contract term 1 yrends 4 Aug 2026 · up to 4 Aug 2027 with extensions · starts 5 Aug 2025

What is being bought

Published requirement description

Brief Description of Requirement

The service required is the ability to classify the UKRI portfolio of applications and awards (Research Councils, Research England, Innovate UK) to a pre-existing classification system. The need for automating the classification is to reduce time spend on manual categorisation and improve operational efficiency. The solution is to classify new applications and our historic portfolio.

In addition, we require a solution to identify Trusted Research and Innovation for a quarterly report to the Department for Science, Innovation and Technology (DSIT).

This is required to ensure continuity of delivering business critical reports to DSIT, International Aid Transparency Initiative (IATI), Annual reporting to boards, and being able to answer requests of ‘what have we funded in defined research areas’, that have a quick turnaround, for example Parliamentary Questions and Freedom of Information Requests.

The classification systems required are: Sustainable Development Goals (SDG); OECD sector codes; Health Research Classification System (HRCS); Research, Condition and Disease Categorization (RC); Fields of Research (FoR); Common Scientific Outline and Cancer Type Codes; Units of Assessment (UoA).

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.

This contract will be awarded based on the evaluation criteria as set out in the RFP document.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£1,380,546
Contract period: 5 Aug 2025 – 4 Aug 2026 (1 yr) · up to 4 Aug 2027 with extensionsValue: £1,380,546 exc. VAT · £1,656,655 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: optional 12 month extension

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Technical: 80%
  • Commercial: 20%
Published award criteria (2)
  • Commercial
  • Technical
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Jun 2025, 21:15 BST
Last source update
31 Oct 2025, 14:27 GMT
Award evaluation window
Submission end – 23 Jul 2025
Authority reference
DDaT25039
FTS notice number
2025/S 000-029335
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-052b1d Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
7 Jul 2025, 11:00 BST
Clarification deadline
7 Jul 2025, 10:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Jun 2025 → 31 Oct 2025 · 8 dates
  1. Tender notice published
    2 Jun 2025, 21:15 BST
  2. Clarification questions by
    7 Jul 2025, 10:00 BST
  3. Submission deadline
    7 Jul 2025, 11:00 BST
  4. Award decision expected by
    23 Jul 2025, 23:59 BST
  5. Contract starts
    5 Aug 2025, 00:00 BST
  6. Assessment summaries sent
    8 Sept 2025, 00:00 BST
  7. Standstill ends
    17 Sept 2025, 23:59 BST
  8. Latest notice published357 days ago
    31 Oct 2025, 14:27 GMT

Notice history

5 events · 3 releases on Find a Tender · since 2 Jun 2025
  1. Tender notice published
    2 Jun 2025, 21:15 BST
    UK4
  2. Contract award notice published
    8 Sept 2025, 15:40 BST
    UK6
  3. Status changed to complete
    8 Sept 2025, 15:40 BST
  4. Contract signature expected
    19 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    31 Oct 2025, 14:27 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £574,2601 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 2 Oct 2025
Awarded toValueDateStatus
DIGITAL SCIENCE UK LIMITEDDDaT25039 - Auto-Classification Tool1 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2027Extensions: 12-month optional extension following the contract end date.£574,2608 Sept 2025Awarded

Contracts

  • DDaT25039 - Auto-Classification Tool · DIGITAL SCIENCE UK LIMITED

    Signed
    2 Oct 2025
    Value
    £1,264,533
    Period
    2 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2027 with extensions
    Status
    active
    Extensions
    12-month optional extension following the contract end date.

    No agreed KPIs: Under £5 million in value.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 4 at stage one20—

Contracting authority & participating public bodies

3 public bodies on the notice

UKRI

Procurement agentPublic authority - sub-central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, South West, SN2 1FLContact email

Clients of the procurement agent

  • UKSBSBeneficiary authority
  • UK Shared Business Services LimitedProcess contact pointProcuring entityShared Service ProviderGB-PPON: PMPN-7535-GNTG Swindon, South WestContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Digital Science UK LimitedAwarded supplierGB-PPON: PJBC-1253-PHVJ The Smithson, 6 Briset Street, London, London, EC1M 5NRContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender