Official UK procurement notice
DCAF - Scotland's Adoption Register
Authority: Scottish Government (Central government)
What is being bought
Published requirement descriptionThe provision of Scotland’s Adoption Register (“the Register”) is set out in The Scotland’s Adoption Register Regulations 2016 and comprises an online Register and national matching service that allows social workers to share information about children who have a plan for adoption with approved adopters in Scotland.
- Recurrence: This is anticipated to be retendered in October 2027.
CPV: Administrative social services · Social work and related services · Social work services · Welfare services for children and young people
The lotProcurement structure
single lot · no lot value publishedLot #1Scotland's Adoption Register also plays a key role in providing opportunities for…AwardedRenewal
Scotland's Adoption Register also plays a key role in providing opportunities for children and prospective adopters to come together through hosting events such as adoption exchange days and adoption activity days. The Register also offers direct advice to local authorities about family finding for individual children or sibling groups. The aim is to enable adopters to be part of the process of linking with a child, to encourage them to consider children they may not previously have thought about adopting, and ultimately to create new families.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80
- Price: 20
- Economic & financial standing
Within the SPD, Scottish Government will ask the following criteria on economic and financial standing. Please respond with the appropriate information.
Bidders will be required to state the value(s) for the following financial ratio(s).
Current Ratio will be calculated as follows: total current assets divided by total current liabilities and shall be based on the previous financial year.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.
Minimum: Financial Ratio - Bidders must demonstrate a Current Ratio of no less than 0.8 Employer’s (Compulsory) Liability Insurance = in accordance with any legal obligation for the time being in force. Public Liability Insurance (in a sum not less) = 5,000,000 GBP Professional Risk Indem… - Technical & professional ability
Within the SPD, Scottish Government will ask the following criteria.
Supply Chain Management/Tracking Systems Used (MANDATORY)
Environmental Management Measures (MANDATORY)
Proportion (%) to be Sub-Contracted (MANDATORY)
Minimum: If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include c…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This is anticipated to be retendered in October 2027.
- First published
- 4 Nov 2024, 14:00 GMT
- Last source update
- 26 Feb 2025, 14:17 GMT
- Award evaluation window
- 6 Dec 2024 – …
- Authority reference
Case 721630- FTS notice number
2025/S 000-007298- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b3b5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the procurement documents.
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD will be scored on a pass/fail basis. Bidders must complete the SPD to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. The contract award criteria will be Quality 80% Price 20%. Question Scoring Methodology for Award Criteria is outlined in the Invitation to Tender: 0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 — Excellent. Response is completely relevant and excellent overall. Please note there are minimum requirements concerning Cyber Security for this contract. Tenderers are also asked to confirm: that they will pay staff that are involved in the delivery of services under the contract, at least the real Living Wage and they will meet standards on payment of subcontractors. Tenderers who do not pass these questions will not be subject to Commercial Analysis. As a result the tender will not be considered further. Bidders must complete the SPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the SPD Supplier Response Form attached to SPD. (SC Ref:791464)
How it was run
Official notice- Submission deadline
- 6 Dec 2024, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 6 Dec 2024, 11:00 GMT
Timeline
6 Dec 2024 → 1 Apr 2025 · 4 dates- Submission deadline6 Dec 2024, 11:00 GMT
- Bids opened6 Dec 2024, 11:00 GMT
- Notice published26 Feb 2025, 14:17 GMT
- Contract starts1 Apr 2025, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Feb 2025, 14:17 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Association for Fostering, Kinship and Adoption ScotlandSMESubcontracting: Sub-contractor will provide the online linking platform. | £731,523 † | — | Awarded |
Contracts
Contract 007298-2025-721630-1 · Association for Fostering, Kinship and Adoption ScotlandSME
- Signed
- 13 Feb 2025
- Value
- £731,523
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Association for Fostering, Kinship and Adoption ScotlandAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.