Official UK procurement notice
Day Services for Older People with Complex Needs in East Lothian
Authority: East Lothian Council (Local council)
What is being bought10 lots · detail below
Published requirement descriptionAward of Contract - East Lothian Council on behalf of East Lothian Health and Social Care Partnership (ELHSCP) is seeking provision of day services for older people with complex needs. Day Services have a key role to play in promoting wellbeing and supporting people to stay at home for as long as possible.
The following key principles are central to day services for older people in East Lothian:
- Provision of local services that reflect the varying needs of the communities they serve
- Reduction in carer stress
- Preventative in nature reducing social isolation and loneliness
- Innovation in dementia care and support
- Effective governance arrangements based on genuine partnership and collaboration with providers and communities
The Service will be centre based, person-centred and outcome focused, tailoring to individual needs, enabling individuals to have as good a quality of life as possible by providing meaningful activities, learning opportunities, social connection, and physical activity. The service will offer mental stimulation and physical activity sessions suitable for varied abilities and interests, at a level appropriate to the needs of the individual.
The following is a list of meaningful activity examples which is not exhaustive:
Art and craft therapy, seated exercise, music, singing, quizzes, falls prevention, reminiscence sessions, digital engagement, interactive games, music, outings, entertainment, game shows, nail care/manicure, relaxation therapies, reading, discussion groups, gardening, music and movement, musical instruments, outings, individual and group activities.
As services regulated by the Care Inspectorate, the Service shall include working with and assisting the person to achieve their activities of daily living.
This includes:
- Assistance/support with maintaining personal hygiene
- Addressing continence needs and assisting with continence management including necessary cleaning and safe disposal of waste.
- Support with eating and drinking, including food and/or drink preparation.
- Prompting, supporting or administering non-invasive prescribed medication in accordance with the Care Inspectorate guidance
- Achieving maximum mobility, using appropriate equipment where necessary
- Advice to carers on where they can get support and other aspects of their caring role such as with managing behaviours which are distressing
- How the procedure runs: www.gov.scot/policies/public-sector-procurement
CPV: Health and social work services · Social work and related services
Lots and requirements (10)Procurement structure
10 lots · no lot values published · a supplier may bid for at most 2 of themLot #1Dunbar
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2East Linton
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Gullane
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4Haddington and Lammermuir
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5Musselburgh, Wallyford and Whitecraig
The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #6North Berwick
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #7Ormiston and Pencaitland
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #8Port Seton, Cockenzie and Longniddry
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9Prestonpans
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #10Tranent
Award of Contract - The services are for people with complex needs and providers should have experience of achieving and maintaining high quality grading from the Care Inspectorate.
ELHSCP is commissioning these services on a locality basis, to ensure a close alignment with community need and is seeking to providers who are suitably experienced and qualified in delivering day services for older people and can demonstrate their ability to meet the outcomes of service users in these communities. Providers shall be able to offer the services in suitably equipped and located premises for the provision of the services in the community they serve. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
The award procedure will include the evaluation of quality criteria, including proposals for delivery and management of the service. Evaluation of price will be based on compliance with available budget for the service.
- Shortlisting
- The Council is conducting a 2 stage tender process for this requirement (selection and award stages). Potential bidders should review the documentation and complete the SPD and selection criteria assessment in PCS-Tenders (link provided in this contract notice). Stage 1 (Selection) - Bidders will be required to provide examples in the last 3 years that demonstrate that they have the relevant experience, capability and capacity to deliver the services as described in this Contract Notice. Bidders shall be able to demonstrate ability to operate services at Care Inspectorate grade 4 or above - by providing evidence of operation of services at Grade 4 or above for the Care and Support theme (or equivalent) and a minimum of Grade 3 for all other inspected themes. Assessments of financial standing, insurance levels and business resilience and GDPR compliance will also be included. Full details of the criteria are included in the tender documents.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Sept 2023, 14:56 BST
- Last source update
- 17 Jan 2024, 16:51 GMT
- Authority reference
ELC-23-0022- FTS notice number
2024/S 000-001662- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040261Find a Tender
- How it runs
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Staff performing the services will require to have the relevant disclosure checks with the PVG scheme. Management and staff providing the services are qualified to relevant SSSC practice standards.
The Service Providers must be registered with the Care Inspectorate with relevant registration for the delivery of the services.
The Service Providers must maintain registration with the Care Inspectorate throughout the duration of the contract.
The Service Providers must maintain appropriate arrangements for data sharing.
Publisher note: The Award value given for each lot is the annual budget for the service in the Lot. (SC Ref:753685)
How it was run
Official notice- Submission deadline
- 9 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
9 Oct 2023 → 17 Jan 2024 · 2 dates- Submission deadline9 Oct 2023, 12:00 BST
- Notice published17 Jan 2024, 16:51 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Jan 2024, 16:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Dunbar1 award | |||
| Dunbar Day CentreSME | £117,172 † | — | Awarded |
| Lot 2 · East Linton1 award | |||
| Lynton Day CentreSME | £117,172 † | — | Awarded |
| Lot 3 · Gullane1 award | |||
| Gullane Day CentreSME | £117,172 † | — | Awarded |
| Lot 4 · Haddington and Lammermuir1 award | |||
| Haddington and District Day CentreSME | £131,816 † | — | Awarded |
| Lot 6 · North Berwick1 award | |||
| North Berwick Day Care Association LtdSME | £131,816 † | — | Awarded |
| Lot 7 · Ormiston and Pencaitland1 award | |||
| Primrose Day CentreSME | £117,172 † | — | Awarded |
| Lot 8 · Port Seton, Cockenzie and Longniddry1 award | |||
| John Bellany Day CentreSME | £131,816 † | — | Awarded |
| Lot 9 · Prestonpans1 award | |||
| Harlawhill Day Care CentreSME | £131,816 † | — | Awarded |
| Lot 10 · Tranent1 award | |||
| Tranent Day Care AssociationSME | £117,172 † | — | Awarded |
Contracts
North Berwick · North Berwick Day Care Association LtdSME
- Signed
- 23 Nov 2023
- Value
- £131,816
- Status
- active
Ormiston and Pencaitland · Primrose Day CentreSME
- Signed
- 23 Nov 2023
- Value
- £117,172
- Status
- active
Port Seton, Cockenzie and Longniddry · John Bellany Day CentreSME
- Signed
- 23 Nov 2023
- Value
- £131,816
- Status
- active
Prestonpans · Harlawhill Day Care CentreSME
- Signed
- 23 Nov 2023
- Value
- £131,816
- Status
- active
East Linton · Lynton Day CentreSME
- Signed
- 23 Nov 2023
- Value
- £117,172
- Status
- active
Gullane · Gullane Day CentreSME
- Signed
- 23 Nov 2023
- Value
- £117,172
- Status
- active
Tranent · Tranent Day Care AssociationSME
- Signed
- 23 Nov 2023
- Value
- £117,172
- Status
- active
Dunbar · Dunbar Day CentreSME
- Signed
- 23 Nov 2023
- Value
- £117,172
- Status
- active
Haddington and Lammermuir · Haddington and District Day CentreSME
- Signed
- 23 Nov 2023
- Value
- £131,816
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Dunbar | 1bids · 1 electronic | 1 | — | — |
| 2 · East Linton | 1bids · 1 electronic | 1 | — | — |
| 3 · Gullane | 1bids · 1 electronic | 1 | — | — |
| 4 · Haddington and Lammermuir | 1bids · 1 electronic | 1 | — | — |
| 6 · North Berwick | 1bids · 1 electronic | 1 | — | — |
| 7 · Ormiston and Pencaitland | 1bids · 1 electronic | 1 | — | — |
| 8 · Port Seton, Cockenzie and Longniddry | 1bids · 1 electronic | 1 | — | — |
| 9 · Prestonpans | 1bids · 1 electronic | 1 | — | — |
| 10 · Tranent | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
9 commercial parties on the notice- Dunbar Day CentreAwarded supplier
- Gullane Day CentreAwarded supplier
- Haddington and District Day CentreAwarded supplier
- Harlawhill Day Care CentreAwarded supplier
- John Bellany Day CentreAwarded supplier
- Lynton Day CentreAwarded supplier
- North Berwick Day Care Association LtdAwarded supplier
- Primrose Day CentreAwarded supplier
- Tranent Day Care AssociationAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.