Data Migration Implementation Services

{
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  "date": "2026-05-26T13:14:59+01:00",
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      "title": "Data Migration Implementation Services",
      "value": {
        "amount": 3000000,
        "currency": "GBP",
        "amountGross": 3600000
      },
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    "title": "Data Migration Implementation Services",
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    "description": "The contracting authority requires the delivery of specialist data migration implementation services to support the integration and consolidation of systems arising from the organisational merger completed in March 2024 and February 2026.\nThe requirements include the migration, transformation, reconciliation and implementation of data and associated documents across multiple platforms and business-critical systems, including but not limited to:\nMicrosoft Dynamics D365\nEnterprise Assess Management (EAM) systems\nHousing Management systems\nFinance systems\nHR, Payroll and Learning Management Systems\nAssociated legacy document repositories and bespoke applications.\nThe services include delivery of migration planning, mapping, extraction, transformation, reconciliation, testing, cutover, governance, and post-go-live support activities.",
    "riskDetails": "Pre-Market Engagement\nThe contracting authority undertook pre-market engagement to assess market capability, delivery approaches, and procurement options. Supplier feedback identified significant data complexity, discovery, validation, and mobilisation requirements associated with the programme.\nSupplier responses indicated that an alternative provider would typically require additional discovery, validation, and assurance activity prior to implementation, which reinforced the contracting authority's assessment that introducing a new supplier at this stage would create duplication, increased programme risk, and material delivery delay.\nProgramme Criticality\nThe requirement forms part of a time-critical integration programme supporting the consolidation of multiple systems across the merged organisation.\nSeveral systems have been identified as requiring urgent integration and stabilisation activities to avoid fragmentation, operational inefficiencies, and the risk of systems becoming unsupported or orphaned.\nProgramme timelines and dependencies mean that delays to mobilisation or implementation would materially impact critical business objectives and wider transformation activity.\nIn addition, ongoing organisational integration and restructuring activity across relevant programme, technology, and procurement functions further increases the delivery risk associated with onboarding and mobilising a new supplier during this phase\nCommercial Position and Governance\nThe contracting authority has undertaken commercial benchmarking, supplier engagement, and negotiation activity to ensure that the proposed arrangement represents an appropriate and proportionate commercial position.\nThe proposed delivery model includes:\n•\tnegotiated reductions to supplier day rates.\n•\tannual review points.\n•\tcapped inflationary review provisions.\n•\tcontractual controls relating to named resources.\n•\tmilestone-based governance and KPI monitoring  arrangements.\n•\tand ongoing performance management controls.\nThe arrangement will be subject to ongoing performance and governance review.\nConclusion\nThe contracting authority considers that continuation with the incumbent supplier is necessary to ensure continuity of delivery, protect programme timelines, and avoid disproportionate disruption to an in-flight and business-critical transformation programme.\nThe contracting authority considers that, within the current programme constraints and required delivery timelines, a change of supplier would introduce material mobilisation, delivery, operational, and programme risk.\nThe direct award is therefore considered necessary and proportionate in the circumstances.\nFuture Procurement Intent\nThe contracting authority intends to keep future delivery and procurement options under review in line with programme timelines, market conditions, and available compliant routes to market",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The incumbent supplier has supported the organisation and predecessor entities over an extended period of approximately four years and has developed extensive operational and technical knowledge of the organisation's systems, integrations, data structures, migration sequencing, and programme dependencies.\nThis includes detailed understanding of:\n•\tMicrosoft Dynamics 365 environments.\n•\tEnterprise Asset Management systems.\n•\tlegacy and bespoke business systems.\n•\texisting migration mappings and transformation logic.\n•\tprogramme-specific migration dependencies and sequencing requirements.\nThe supplier has supported both organisational mergers (March 2024 and February 2026), contributing to system discovery, data mapping, implementation preparation, and elements of early delivery activity required to mitigate risks associated with system fragmentation and potential orphaned systems.\nSubstantial discovery, data analysis, mapping, and implementation preparation activities are now complete or nearing completion and have been reviewed with programme and executive stakeholders. The programme is transitioning from discovery into implementation and delivery.\nThe proposed delivery model retains the same dedicated named migration team, including continuation of named personnel in equivalent roles and specialisms, in order to preserve programme continuity and avoid further mobilisation and knowledge-transfer delays.\nA phased delivery approach has been developed and documented through an agreed Statement of Works, including defined migration activities, governance controls, milestone-based delivery expectations, KPI performance measures, reconciliation activities, and post-go-live support arrangements.\nA change of supplier at this stage would require an alternative provider to:\n•\tvalidate and assure existing discovery outputs.\n•\trebuild technical and operational understanding.\n•\tre-establish migration sequencing, governance, and delivery plans.\n•\tand undertake additional mobilisation and onboarding activity\nThe contracting authority considers that this would result in duplication of effort, additional cost, delay to critical programme milestones, and disproportionate disruption to an in-flight and business-critical transformation programme.",
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{
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  "date": "2026-04-02T16:23:10+01:00",
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    "title": "Data Migration Servcies",
    "value": {
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    "status": "planning",
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      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "description": "Preliminary Market Engagement (PME) – Data Migration Services\n1.   Summary\nBromford Flagship and LiveWest are seeking a specialist Data Migration Partner to deliver the migration of data and documents from the legacy estate of two legal entities into a Microsoft Dynamics 365 solution. The platform has been heavily customised for the UK Social Housing sector.\nThe purpose of this PME is to engage the market, particularly SMEs and boutique suppliers to understand capability, delivery approaches, and indicative pricing. The output will inform the design of a competitive flexible procurement process (CFP) with a contract expected to run 3–4 years and an estimated budget of £2-3 million.\n2. SME Engagement & Delivery Model\nWe are particularly seeking engagement from the SME market, specifically organisations whose core business is large-scale data migration within the UK Public Sector Ideally the Housing sector.\nKey Requirements:\n•Suppliers must provide a named, dedicated delivery team for the duration of the contract. \n•Single supplier only – consortia, partnerships, or subcontracting arrangements will not be accepted, based on prior experience with fragmented delivery. \n•Suppliers must have demonstrable experience delivering large-scale Microsoft Dynamics 365 migrations, preferably in the UK Social Housing sector. \n•The supplier must be capable of end-to-end delivery, ensuring continuity, accountability, and data integrity. \n3. Purpose of Market Engagement\nThis preliminary engagement is intended to:\n•Validate and refine the scope of requirements. \n•Test potential delivery approaches and methodologies. \n•Explore indicative pricing and commercial models. \n•Assess SME capability and capacity. \n4. Indicative Pricing Information\nThe Authority is seeking non-binding indicative pricing guidance from interested suppliers to assist with:\n•Developing an appropriate procurement strategy \n•Assessing affordability and value for money \n•Informing the drafting of tender documentation \nImportant Notes:\n•Pricing provided is indicative only and will not form part of any subsequent evaluation. \n•Suppliers will not be bound by any pricing submitted at this stage. \n•Market insights, including indicative ranges, may be shared in summary with all potential bidders to ensure a fair competition. \n5. Preliminary Market Engagement Questionnaire\n5.1 Provider Information\n•Company name: \n•Contact person (name, role, email, phone): \n•Website (if applicable): \n5.2 Service Offering\nPlease describe your service offering, including any value-added services, and highlight experience delivering large-scale Data migrations from legacy systems to Microsoft Dynamics 365 within the UK Public Sector, ideally \nthe housing sector.\nFor information: Examples of our Data domains are as follows, a full list will be issued in the ITT: \n•Customers\n•Agreements\n•Reactive Repairs\n•Planned Repairs\n•Voids\n•Customer Protected Characteristics\n•Vulnerability Data\n•Assets\n•Cases\n•Complaints\n•ASB\n•Contracts\n•Colleagues\n•Brand\n•Financials\n•Income and rents\n•\n5.3 Delivery Model\nProvide a brief overview (max 200 words) of how you would deliver and assure the data migration service, including key milestones, team composition, and continuity of delivery.\n5.4 Pricing Structures / Ranges\nProvide your typical pricing model(s), including:\n•Hourly / daily rates for roles involved in delivery. \n•Indicative ranges are sufficient. \n5.5 Next Steps\nWould you be open to a follow-up discussion if required?\n•Yes \n•No\nPre-Market Engagement (PME) – Clarification on Response Process\nContent:\nFollowing publication of this Pre-Market Engagement (PME) on Find a tender Service the Authority has received several queries regarding how to respond.\nTo clarify:\nNature of this exercise\nThis is a Pre-Market Engagement (PME) exercise only and does not constitute a formal procurement or call for competition.\nHow to respond\nSuppliers are invited to respond to the PME questions set out in the published document by submitting a written response via email to:\nGareth.cook@bromford.co.uk\nResponse format\nThere is no requirement to complete a portal-based questionnaire. Suppliers should respond directly to the questions outlined in the PME document.\nSuppliers may:\n•Structure responses as they see fit\n•Include supporting information where relevant (e.g. case studies)\n•Use diagrams or visuals where helpful\nDeadline\nThe deadline for responses is 9th April 2026\n(The Authority has extended the deadline to ensure all suppliers have sufficient opportunity to respond following this clarification.)\nClarifications\nAll clarification questions and responses will be shared anonymously with all interested suppliers to ensure a fair and transparent process.",
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        "description": "Publication & Engagement Timeline\nThe PME will be open for a period of 12 days to ensure sufficient time for supplier engagement, considering the Easter bank holiday period.\n•PME Publication: Friday 27th March 2026 \n•Market Engagement Window: 12 days (responses due by Thursday 9th April 2026) \n•Early engagement will inform the CFP and tender documentation. \nCompetitive Flexible Procedure (CFP) – Anticipated Stages\nStage 1 – Selection Stage\n•Suppliers complete a Selection Stage Questionnaire (SSQ) \n•Responses assessed pass/fail or scored. \n•Determines suppliers progressing to Stage 2 \nStage 2 – Tender Stage\n•Shortlisted suppliers invited to submit a full tender response \n•Presentation stage for top suppliers (top 3) \n•BAFO (Best and Final Offer) stage to finalise award. \nNext Steps for Suppliers\n•Complete the Preliminary Market Engagement Questionnaire within the 10-day engagement window. \n•Provide indicative pricing, delivery approach, and demonstration of Microsoft Dynamics 365 experience. \n•Respondents may be invited to discuss submissions further with the Authority."
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  "date": "2026-03-27T07:38:24Z",
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    "description": "Preliminary Market Engagement (PME) – Data Migration Services\n1.   Summary\nBromford Flagship and LiveWest are seeking a specialist Data Migration Partner to deliver the migration of data and documents from the legacy estate of two legal entities into a Microsoft Dynamics 365 solution. The platform has been heavily customised for the UK Social Housing sector.\nThe purpose of this PME is to engage the market, particularly SMEs and boutique suppliers to understand capability, delivery approaches, and indicative pricing. The output will inform the design of a competitive flexible procurement process (CFP) with a contract expected to run 3–4 years and an estimated budget of £2-3 million.\n2. SME Engagement & Delivery Model\nWe are particularly seeking engagement from the SME market, specifically organisations whose core business is large-scale data migration within the UK Public Sector Ideally the Housing sector.\nKey Requirements:\n•Suppliers must provide a named, dedicated delivery team for the duration of the contract. \n•Single supplier only – consortia, partnerships, or subcontracting arrangements will not be accepted, based on prior experience with fragmented delivery. \n•Suppliers must have demonstrable experience delivering large-scale Microsoft Dynamics 365 migrations, preferably in the UK Social Housing sector. \n•The supplier must be capable of end-to-end delivery, ensuring continuity, accountability, and data integrity. \n3. Purpose of Market Engagement\nThis preliminary engagement is intended to:\n•Validate and refine the scope of requirements. \n•Test potential delivery approaches and methodologies. \n•Explore indicative pricing and commercial models. \n•Assess SME capability and capacity. \n4. Indicative Pricing Information\nThe Authority is seeking non-binding indicative pricing guidance from interested suppliers to assist with:\n•Developing an appropriate procurement strategy \n•Assessing affordability and value for money \n•Informing the drafting of tender documentation \nImportant Notes:\n•Pricing provided is indicative only and will not form part of any subsequent evaluation. \n•Suppliers will not be bound by any pricing submitted at this stage. \n•Market insights, including indicative ranges, may be shared in summary with all potential bidders to ensure a fair competition. \n5. Preliminary Market Engagement Questionnaire\n5.1 Provider Information\n•Company name: \n•Contact person (name, role, email, phone): \n•Website (if applicable): \n5.2 Service Offering\nPlease describe your service offering, including any value-added services, and highlight experience delivering large-scale Data migrations from legacy systems to Microsoft Dynamics 365 within the UK Public Sector, ideally \nthe housing sector.\nFor information: Examples of our Data domains are as follows, a full list will be issued in the ITT: \n•Customers\n•Agreements\n•Reactive Repairs\n•Planned Repairs\n•Voids\n•Customer Protected Characteristics\n•Vulnerability Data\n•Assets\n•Cases\n•Complaints\n•ASB\n•Contracts\n•Colleagues\n•Brand\n•Financials\n•Income and rents\n•\n5.3 Delivery Model\nProvide a brief overview (max 200 words) of how you would deliver and assure the data migration service, including key milestones, team composition, and continuity of delivery.\n5.4 Pricing Structures / Ranges\nProvide your typical pricing model(s), including:\n•Hourly / daily rates for roles involved in delivery. \n•Indicative ranges are sufficient. \n5.5 Next Steps\nWould you be open to a follow-up discussion if required?\n•Yes \n•No",
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        "description": "Publication & Engagement Timeline\nThe PME will be open for a period of 12 days to ensure sufficient time for supplier engagement, considering the Easter bank holiday period.\n•PME Publication: Friday 27th March 2026 \n•Market Engagement Window: 12 days (responses due by Thursday 9th April 2026) \n•Early engagement will inform the CFP and tender documentation. \nCompetitive Flexible Procedure (CFP) – Anticipated Stages\nStage 1 – Selection Stage\n•Suppliers complete a Selection Stage Questionnaire (SSQ) \n•Responses assessed pass/fail or scored. \n•Determines suppliers progressing to Stage 2 \nStage 2 – Tender Stage\n•Shortlisted suppliers invited to submit a full tender response \n•Presentation stage for top suppliers (top 3) \n•BAFO (Best and Final Offer) stage to finalise award. \nNext Steps for Suppliers\n•Complete the Preliminary Market Engagement Questionnaire within the 10-day engagement window. \n•Provide indicative pricing, delivery approach, and demonstration of Microsoft Dynamics 365 experience. \n•Respondents may be invited to discuss submissions further with the Authority."
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