Data Lifecycle Management Solution

Official notice

Authority: UK Atomic Energy Authority (Public body)

GoodsAbove thresholdSME suitableVCSE suitable

Sectors: Software Packages & ERP (48) Delivery: UK

Planned pipeline value£3,000,000pipeline notice, not a live tender

Tender notice expected 3 Nov 2025from the planned procurement notice

Contract term 3 yrsends 27 Feb 2029 · up to 27 Feb 2032 with extensions · starts 28 Feb 2026

What is being bought

Published requirement description

SmarTeam is a Product Data Management (PDM) system, which underpins UKAEA’s current Technical Document Management System (TDMS). Whilst SmarTeam is still operational, it is now classified as a legacy system by the vendor and is increasingly misaligned with UKAEA’s evolving business and technical requirements. To safeguard business continuity and mitigate long-term risks, UKAEA is proactively assessing future replacement options. Deliver a Data Lifecycle Management (DLM) solution to UKAEA supporting contemporary Engineering and Scientific programmes e.g. Lithium Breeding Tritium Innovation (LIBRTI) programme. This is a market engagement exercise only and tender publishing dates and contract values are estimates at this stage and are very likely to change. Please download the documents on EU Supply and submit Appendix 1 - Submission Document by the deadline of 19/08/25.

CPV: Document management software package · Industry specific software package · Software package and information systems · Software package suites

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 3 yrsSMEVCSE

Contract period: 28 Feb 2026 – 27 Feb 2029 (3 yrs) · up to 27 Feb 2032 with extensions

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extension options published

48000000 Software package and information systems 48100000 Industry specific software package 48311000 Document management software package 48422000 Software package suites

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Jul 2025, 12:00 BST
Last source update: 28 Jul 2025, 12:00 BST
Authority reference: T/GW086/25
FTS notice number: 2025/S 000-043402
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Document management software packageIndustry specific software packageSoftware package and information systemsSoftware package suites
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0566f0 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

28 Jul 2025 → 28 Feb 2026 · 4 dates

Planning notice published
28 Jul 2025, 12:00 BST
Market engagement
20 Aug 2025, 00:59 BST
uk.eu-supply.com/app/rfq/rwlentrance_… ↗
Tender notice expected357 days ago
3 Nov 2025, 23:59 GMT
Contract starts241 days ago
28 Feb 2026

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
28 Jul 2025, 12:00 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

UK Atomic Energy Authority

Contracting authorityPublic authority - central government GB-PPON: PLJV-1169-JTDD Culham Science Centre, Oxfordshire, South East, OX14 3DBContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender28 Jul 2025, 12:00 BST