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Published 19 Mar 2026, 16:24 GMT

Official UK procurement notice

DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers

Official notice

Authority: College of Agriculture, Food and Rural Enterprise (CAFRE) (Central government)·On behalf of: CPD

8 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural machinery (16) Delivery: Northern Ireland (UKN)
Published estimate£364,800envelope for 8 lots · £456,000 inc. VAT
Submissions closed 22 Apr 2026awarded 20 May 2026
Awarded to COWAN BROS. NI LTD +3 more8 awards
Contract term 3 yrsends 30 Nov 2029 · starts 1 Dec 2026

What is being bought8 lots · detail below

Published requirement description

The Department of Agriculture, Environment and Rural Affairs (DAERA) – College of

Agriculture, Food and Rural Enterprise (CAFRE) has a requirement for leasing 5

Agricultural Tractors and 3 Material Handlers. The equipment will be used for the dual

purpose of student and industry training and general farm work and must be delivered to

Greenmount Campus Machinery and Buildings Centre, Greenmount Campus Dairy

Development Centre, Greenmount Campus Beef and Sheep Development Centre (Abbey

Farm). Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract(s).

  • The authority expects to re-tender this requirement around 20 Mar 2029, 23:59 GMT.

CPV: Parts of agricultural machinery · Tractors

Lots and requirements (8)Procurement structure

8 lots · all with a published value (£364,800 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Tractor: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£55,200

Lot 1A Tractors: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £55,200 exc. VAT · £69,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #2Tractor: 6 cylindersAwarded 3 yrsSMEVCSEPublished value£55,200

Lot 1B Tractors: 6 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £55,200 exc. VAT · £69,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #3Tractor: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£40,000

Lot 1C Tractors: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £40,000 exc. VAT · £50,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #4Tractor: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£40,000

Lot 1D Tractors: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £40,000 exc. VAT · £50,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #5Tractor: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£24,000

Lot 1E Tractors: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £24,000 exc. VAT · £30,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #6Material Handler: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£56,000

Lot 2A Material Handlers: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £56,000 exc. VAT · £70,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #7Material Handler: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£46,400

Lot 2B Material Handlers: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £46,400 exc. VAT · £58,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

Lot #8Material Handler: 4 cylindersAwarded 3 yrsSMEVCSEPublished value£48,000

Lot 2C Material Handlers: 4 cylinders.

Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs)Value: £48,000 exc. VAT · £60,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
16700000 Tractors16810000 Parts of agricultural machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 10%Price: 90%
Published sub-criteria (3)
  • AC 1 - Compliance with the Mandatory Technical Specification per Lot – Pass / Fail: 0.01%
  • AC 2 - Contract Methodology - 10%: 9.99%
  • Price - 90%: 90%
Published award criteria (3)
  • AC 1 - Compliance with the Mandatory Technical Specification per Lot – Pass / Fail: Tenderers must confirm they will meet all the conditions as set out in the Specification of Requirements and Lots Specification Document. Tenderers must provide technical brochures to demonstrate the machine tendered meets all the requirements for each Lot tendered. A written response is required for this criterion along with upload of technical brochure(s).
  • AC 2 - Contract Methodology - 10%: Suppliers must provide a methodology as to how they will meet the Buyers timetable for delivery as well as breakdown and repair. Suppliers must detail how the delivery of the requirement will be monitored, managed and reported on. This should include details on: a) How updates will be communicated to the Buyer. b) Frequency of updates. c) How delays will be managed; and d) Detail of escalation procedures. e) how they will adhere to required timescales for breakdown and repair. A written response is required for this criterion.
  • Price - 90%: Suppliers are required to complete and upload the Pricing Schedule as directed within in the Financial Envelope. Prices must be in GBP and be exclusive of VAT. Prices must only be provided using the Pricing Schedule as directed and should not be included within any other Tender documentation. Where the price for an aspect of the service is nil (no cost to the Buyer), then suppliers must state that within the pricing schedule. Costs that are not included within the pricing schedule will be considered waived. Therefore, all areas of the pricing schedule must be completed in full. Suppliers must not qualify their pricing or include conditional pricing within their pricing schedule. This may result in your tender being disregarded. All products are to be priced inclusive of all delivery and duty charges (Delivered Duty Paid), but exclusive of Value Added Tax (VAT). If you are supplying goods to Northern Ireland from the European Union then the purchase invoice must include the commodity code and weight of the goods purchased. Suppliers must not submit conditional pricing e.g., if their price is dependent on winning more than one lot, this will be treated as an unsuitable bid and eliminated from the competition.
Lot distribution rule: In relation to education and training in agriculture, agriculture engineering and farm mechanisation it is important that students have access to modern machinery that reflects the machinery used in industry. In order to adequately prepare students for the range of machinery that they will experience for example on work placement or in future employment a Lot Award Strategy will be used. This strategy will limit each Manufacturer type to be awarded to no more than 2 of the available Tractor Lots (Lots 1A to 1E). Should the same Manufacturer win more than two Lots then award of Lots will be on a priority basis as stated below: 1st – Lot 1A Tractor: 4 cylinders. 2nd – Lot 1B Tractor: 6 cylinders. 3rd – Lot 1C Tractor: 4 cylinders. 4th – Lot 1D Tractor: 4 cylinders. 5th – Lot 1E Tractor: 4 cylinders. Where this Strategy results in some Lots not being awarded, CPD reserve the right to increase (on an incremental basis) the number of Lots that a Manufacturer can be awarded. This Strategy will enable students to experience a broad range of Manufacturer types. Please note: No Lot Award Strategy will apply to the Material Handler lots (2A-2C) as the students will have limited use / experience of these. The Telescopic Handlers are primarily used by CAFRE staff for livestock feeding and other farm related jobs.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

What this means for your bid
  • Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 20 Mar 2029
First published
19 Mar 2026, 16:24 GMT
Last source update
3 Jun 2026, 11:00 BST
Award evaluation window
Submission end – 19 May 2026
Authority reference
ID 6449613
FTS notice number
2026/S 000-025415
Latest notice
Contract details notice (UK7)
Classification (CPV)
Parts of agricultural machineryTractors
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-066f85 Find a Tender
Contract terms summary

For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
22 Apr 2026, 15:00 BST
Clarification deadline
14 Apr 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

19 Mar 2026 → 1 Dec 2026 · 8 dates
  1. Tender notice published211 days ago
    19 Mar 2026, 16:24 GMT
  2. Clarification questions by185 days ago
    14 Apr 2026, 15:00 BST
  3. Submission deadline177 days ago
    22 Apr 2026, 15:00 BST
  4. Award decision expected by150 days ago
    19 May 2026, 23:59 BST
  5. Assessment summaries sent150 days ago
    20 May 2026, 00:00 BST
  6. Standstill ends137 days ago
    1 Jun 2026, 23:59 BST
  7. Latest notice published135 days ago
    3 Jun 2026, 11:00 BST
  8. Today
    16 Oct 2026
  9. Contract startsin 45 days
    1 Dec 2026

Notice history

5 events · 3 releases on Find a Tender · since 19 Mar 2026
  1. Tender notice published
    19 Mar 2026, 16:24 GMT
    UK4
  2. Contract award notice published
    20 May 2026, 12:30 BST
    UK6
  3. Status changed to complete
    20 May 2026, 12:30 BST
  4. Contract details notice published
    3 Jun 2026, 11:00 BST
    UK7
  5. Contract signature expected
    3 Jun 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 8
Awarded value £380,5088 awards exc. VAT
Bids received 2121 from SMEs
Contracts signed 8latest 3 Jun 2026
Awarded toValueDateStatus
Lot 1 · Tractor: 4 cylinders1 award
COWAN BROS. NI LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1A1 Dec 2026 – 30 Nov 2029£52,31320 May 2026Awarded
Lot 2 · Tractor: 6 cylinders1 award
COWAN BROS. NI LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1B1 Dec 2026 – 30 Nov 2029£61,72720 May 2026Awarded
Lot 3 · Tractor: 4 cylinders1 award
WILLIAM BELL TRACTORS LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1C1 Dec 2026 – 30 Nov 2029£41,40020 May 2026Awarded
Lot 4 · Tractor: 4 cylinders1 award
WILLIAM BELL TRACTORS LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1D1 Dec 2026 – 30 Nov 2029£41,40020 May 2026Awarded
Lot 5 · Tractor: 4 cylinders1 award
STEPHEN W MOORE LIMITEDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1E1 Dec 2026 – 30 Nov 2029£35,13620 May 2026Awarded
Lot 6 · Material Handler: 4 cylinders1 award
NORTHERN LIFT TRUCKS N.I. LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 2A1 Dec 2026 – 30 Nov 2029£52,84420 May 2026Awarded
Lot 7 · Material Handler: 4 cylinders1 award
NORTHERN LIFT TRUCKS N.I. LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 2B1 Dec 2026 – 30 Nov 2029£45,32420 May 2026Awarded
Lot 8 · Material Handler: 4 cylinders1 award
NORTHERN LIFT TRUCKS N.I. LTDSMEDAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 2C1 Dec 2026 – 30 Nov 2029£50,36420 May 2026Awarded

Contracts

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1A · COWAN BROS. NI LTDSME

    Signed
    3 Jun 2026
    Value
    £52,313
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1B · COWAN BROS. NI LTDSME

    Signed
    3 Jun 2026
    Value
    £61,727
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1C · WILLIAM BELL TRACTORS LTDSME

    Signed
    3 Jun 2026
    Value
    £41,400
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1D · WILLIAM BELL TRACTORS LTDSME

    Signed
    3 Jun 2026
    Value
    £41,400
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 1E · STEPHEN W MOORE LIMITEDSME

    Signed
    3 Jun 2026
    Value
    £35,136
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 2A · NORTHERN LIFT TRUCKS N.I. LTDSME

    Signed
    3 Jun 2026
    Value
    £52,844
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 2B · NORTHERN LIFT TRUCKS N.I. LTDSME

    Signed
    3 Jun 2026
    Value
    £45,324
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DAERA – CAFRE – Lease of 5 Agricultural Tractors and 3 Material Handlers - LOT 2C · NORTHERN LIFT TRUCKS N.I. LTDSME

    Signed
    3 Jun 2026
    Value
    £50,364
    Period
    1 Dec 2026 – 30 Nov 2029
    Status
    active

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Tractor: 4 cylinders2final-stage tenders20—
2 · Tractor: 6 cylinders2final-stage tenders20—
3 · Tractor: 4 cylinders3final-stage tenders30—
4 · Tractor: 4 cylinders3final-stage tenders30—
5 · Tractor: 4 cylinders2final-stage tenders20—
6 · Material Handler: 4 cylinders4final-stage tenders40—
7 · Material Handler: 4 cylinders3final-stage tenders30—
8 · Material Handler: 4 cylinders2final-stage tenders20—

Contracting authority & participating public bodies

3 public bodies on the notice

Department of Agriculture, Environment and Rural Affairs

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PYCL-3331-QQMP 45 Tirgracy Road, Antrim, Northern Ireland, BT41 4PSContact email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entitySummary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

4 commercial parties on the notice
  • Cowan Bros. NI LtdAwarded supplierGB-PPON: PBLZ-7444-ZCJW 11 Monnaboy Road, Eglinton, Northern Ireland, BT47 3AZContact email
  • Northern Lift Trucks(N.I.) LtdAwarded supplierGB-PPON: PZVQ-4599-DWCT 1 Flush Park, Lisburn, Northern Ireland, BT28 2DXContact email
  • Stephen W Moore LimitedAwarded supplierGB-PPON: PYDC-8959-CVPN 234 Drumcroone Road, Coleraine, Northern Ireland, BT51 3SQContact email
  • William Bell Tractors LtdAwarded supplierGB-PPON: PQBD-9426-CYHM 79 Clabby Road, Fivemiletown, Northern Ireland, BT75 0QUContact email

Official documents & specifications (17)

Official links; attachments are not copied

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