Official UK procurement notice
DAERA - AFBI - Hillsborough Farmed Estate - Mechanical Maintenance (ID 4811658)
Authority: Agri-Food Biosciences Institute·Consortium: 4 public authorities
What is being bought
Published requirement descriptionAFBI requires a Mechanical Maintenance Service to cover a wide range of Vehicles, Agricultural Equipment and Plant. The main work area is situated at AFBI-Hillsborough, however, emergency work may be required on other AFBI sites at Crossnacreevy, Loughgall, Newforge Lane and Stormont. All work schedules will be allocated and supervised by AFBI’s on-site Farm Maintenance Manager or in their absence the Farm Manager or Deputy Farm Manager. An indoor work area will be made available at the AFBI-Hillsborough site.
- Recurrence: A contract renewal will be required to be in place for August 2027
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Social Value: 10
- Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · A contract renewal will be required to be in place for August 2027
- First published
- 4 Jul 2023, 14:52 BST
- Last source update
- 12 Sept 2023, 13:36 BST
- Award evaluation window
- 7 Aug 2023 – …
- Authority reference
ID 4811658- FTS notice number
2023/S 000-026948- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03dec0Find a Tender
- Performance terms
Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all. procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended) and,. where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all. procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate..
How it was run
Official notice- Submission deadline
- 7 Aug 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 7 Aug 2023, 15:30 BST
Timeline
7 Aug 2023 → 5 Nov 2023 · 4 dates- Submission deadline7 Aug 2023, 15:00 BST
- Bids opened7 Aug 2023, 15:30 BST
- Notice published12 Sept 2023, 13:36 BST
- Bids must remain valid until5 Nov 2023, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Sept 2023, 13:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COLEMAN REPAIRSSME | £500,000 † | — | Awarded |
Contracts
DAERA - AFBI - Hillsborough Farmed Estate - Mechanical Maintenance (ID 4811658) · COLEMAN REPAIRSSME
- Signed
- 4 Sept 2023
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Agri-Food and Biosciences Institute NIContracting authority
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for review/appeal or mediation proceduresReview body
Bidders & participating suppliers
1 commercial party on the notice- COLEMAN REPAIRSAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria