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DAC 153/22 ID 4622630 - TEO Homes for Ukraine Scheme - Monthly thank you payments

Banking and investment services
Financial and insurance services
Financial transaction processing and clearing-house services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Department of Finance: "DAC 153/22 ID 4622630 - TEO Homes for Ukraine Scheme - Monthly thank you payments". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDepartment of FinanceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Department of Finance
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Department of Finance. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.2Bids / Report
26.2% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 48 active published awards; 42 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDepartment of Finance
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Dec 2022, 15:25 GMT
Last source update19 Dec 2022, 15:25 GMT
Recurring procurementNot published
ClassificationBanking and investment services, Financial and insurance services, Financial transaction processing and clearing-house services
OCIDocds-h6vhtk-03927c
What is being bought
The contract is for the implementation of optional monthly payment to sponsors under the Homes for Ukraine Scheme in Northern Ireland. On a weekly basis, the Department will provide Bryson Care with a data set of sponsors who have successfully completed all of the necessary safeguarding and accommodation checks and are now eligible for payment – subject to satisfactory completion of a standard declaration. Bryson Care will verify identity and collect relevant information required to calculate the payment amount ad make the payment. Payment runs will be made on a weekly basis.
What changed
From the official release history
  1. Status changed to complete
    19 Dec 2022, 15:25 GMT
  2. Official notice release published
    19 Dec 2022, 15:25 GMT
  3. Buyer information updated
    19 Dec 2022, 15:25 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    On 18th March 2022, the Department for Levelling Up, Housing and Communities (DLUHC) launched the Homes for Ukraine (HFU) Scheme, allowing visa applications from Ukrainian nationals and their family members to come to the UK if they have a named person willing to sponsor[1] them in the UK. Northern Ireland is participating in the HFU Scheme, with c.2,000 arrivals from Ukraine to end-December 2022. In recognition of sponsor’s generosity and knowing there will be costs associated, the UK Government offers an optional ‘thank you’ payment per month to sponsors under the HFU Scheme. The Executive Office (TEO) is the NICS Department with lead responsibility for implementation of the optional monthly payment to sponsors. The contract is for the implementation of the optional monthly payment to sponsors. It is expected there will be approximately 3,000 Ukrainian arrivals into Northern Ireland under the HFU Scheme. As noted above, there are c.2,000 here now with sponsors, with approximately 600 second home visits undertaken, 500 of whom are, or soon will be, in receipt of monthly payments. On receipt of a data set from the Department, Bryson Care will contact sponsors to: (i) verify identity; (ii) check whether they wish to apply for the optional monthly payment; (iii) confirm eligibility; and (iv) collect the information required to arrange payment: a. guest(s) arrival date in the home; b. any subsequent departure date; c. confirmation of contact details for both host and guest; and d. any other relevant information Bryson Care will subsequently contact those sponsors who have opted to receive payment, on a monthly basis, to check continuing eligibility and reaffirm bank account details.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Dec 2022, 15:25 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 19 Dec 2022, 00:00 GMT · £198,436
Commercial outcome and competition
Awards
Bryson Care
Not published · Not published · active
Contracts
Contract
£198,436 · signed 19 Dec 2022, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Department of Finance

Contracting authority GB-FTS-3552
View buyer profile
  • Department of Finance
    buyer

    303 Airport Road West, BELFAST, UK, BT3 9ED
  • Bryson Care
    supplier

    Belfast, UKM
  • The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
    reviewBody

    belfast
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe value of this Direct Award Contract (DAC) is above the UK threshold and therefore the Public Contracts Regulations 2015 (as amended) apply. There are a number of derogations under the regulations to award a contract to a single supplier where the supplies or services can only be supplied by a particular supplier. In this case, where competition is absent for technical reasons (regulation 32(2)(b)(ii); and in cases of extreme urgency brought about by events unforeseen or attributable to the contracting authority, where the time limits for the open, restricted or competitive procedures with negotiation cannot be compiled with (regulation 32(2)(c)). On the basis of the information presented, it may be possible to rely on the above derogations for the reasons outlined in section 4. In applying the regulation 32 derogation, it is recommended that the Department publishes a voluntary transparency notice in Find a Tender Service (FTS). This notice (which should be managed through CPD) must be published 10 days before the contract award date. (a) Competition is absent for technical reasons - Bryson have a satisfactory track record in this area, with an established structure, processes and systems to deliver our requirements, as proven within the last 6 months of delivering the current DAC. Any new provider would likely need to develop similar structures and processes before being fully operational. This is both time consuming and open to risk - if payments to hosts are disrupted in any way there is a potential risk for hosts to end agreements, placing Ukrainian guests at the risk of homelessness and with increased costs to the public purse. (b) Urgent need – CPD advised urgent need should be demonstrated due to ‘unforeseen’ circumstances. In this case, an urgent need has arisen as the Department had been working on advice that the current contract could be extended beyond December 2022 to March 2023. It was anticipated that during this 3-month period a more robust procurement exercise would be undertaken to secure a long-term option. As this initial assumption was shown to be incorrect, there now stands an urgent need for an alternative to be in place beyond December 2022 as any period without £350 payments being made could cause irreparable damage to the Department and public confidence in the HFU Scheme. As above, this presents a considerable risk to Ukrainian guests becoming homeless and with implications for expenditure to the public purse.