Official UK procurement notice
Cumberland Play Equipment and Play Area Surfacing
Authority: Cumberland Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThis ITT seeks to procure a number of suitably qualified and experienced suppliers for positions on a new framework agreement, providing council officers with a procurement
route for new and improved play facilities.
The location and specific features of any works to be procured through the framework will depend on the availability of funding and be based on the outcomes of targeted community consultation.
The contract will continue for a period of three years, unless terminated in accordance with the Conditions of Contract.
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Delivery Specifics and Logistics - suppliers tendering for a position on this framework will be experienced in working with local authorities and community partners to deliver compliant, innovative and exciting play opportunities, whilst also offering reassurances with regards to quality manufacturing and installation, together with value for money.
Lotting - the framework agreement will be divided into two lots, to aid suppliers in applying for categories of work in which they specialise and avoiding the potential for suitable suppliers to decline the opportunity to tender.
- Lot 1 - 'Supply and Installation of Play Equipment and Safer Surfacing' relates mostly to full turnkey packages of new play area design and build.
- Lot 2 - 'Supply and Installation of Safer Surfacing (repairs and upgrades)' concerns specialist surfacing works on sites where play equipment is being retained or re-used.
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
CPV: Playground equipment · Various surface works
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 8 suppliers · 8 bids on the busiest of 2 lots (1.0 per place) · 11 appointed (full)
- Framework period
- 3 yrs · up to 4 yrs from 29 Sept 2025
Published description of the framework
Run a further competition among suppliers to meet specific requirement through the assessment of quality/price/social value were applicable.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1Supply and installation of play equipment and safer surfacingAwardedRenewalPublished value£900,000
Lot 1 will be used for the procurement of new play equipment, which may include safer surfacing and ancillary items in the same scheme. Suppliers who successfully bid for positions on
this lot will be expected to:
- Complete site surveys, review tender information and produce design submissions/quotations for new or refurbished play areas.
- Carry out site clearance and preparatory groundworks.
- Supply and install play equipment, potentially with accompanying safer surfacing, boundary features, landscaping and other forms of surfacing.
- Provide play equipment on a 'supply only' basis for installation by the council's own teams or local contractors.
- Provide a comprehensive warranty, backup and spare parts service following the procurement of play equipment through the framework.
Lot #2Supply and installation of safer surfacing (repairs and upgrades)AwardedRenewalPublished value£75,000
Lot 2 will be used for the procurement of safer surfacing repairs and upgrades to existing play areas where equipment is being retained, or in areas where the authority has already installed
new items of play equipment. Suppliers who successfully bid for positions on this lot will be expected to:
- Complete site surveys, review tender information and produce quotations for projects to be undertaken.
- Carry out site preparation in advance of new surfacing (not including groundworks).
- Supply and install new safer surfacing, to include wet pour, bonded rubber mulch and potentially artificial grass or carpet surfacing.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Supply and installation of play equipment and safer surfacing | 78% | 12% | 10% | |
| 2 · Supply and installation of safer surfacing (repairs and upgrades) | 36% | 54% | 10% |
- Price carries 12–54 points depending on the lot. Read the split per lot below.
- “Cumberland Play Equipment and Play Area Surfacing” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Nov 2025, 18:06 GMT
- Last source update
- 30 Dec 2025, 13:19 GMT
- Award evaluation window
- Submission end – 8 Aug 2025
- Authority reference
DN777788- FTS notice number
2025/S 000-033195- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054edcFind a Tender
How it was run
Official notice- Appointment period ends
- 29 Jul 2025, 12:00 BST
- Clarification deadline
- 15 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk ↗ you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Timeline
18 Jun 2025 → 30 Dec 2025 · 8 dates- Tender notice published18 Jun 2025, 11:09 BST
- Clarification questions by15 Jul 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown29 Jul 2025, 12:00 BST
- Award decision expected by8 Aug 2025, 23:59 BST
- Contract starts389 days ago29 Sept 2025, 00:00 BST
- Assessment summaries sent354 days ago3 Nov 2025
- Standstill ends344 days ago12 Nov 2025, 23:59 GMT
- Latest notice published296 days ago30 Dec 2025, 13:19 GMT
Notice history
4 events · 2 releases on Find a Tender · since 18 Jun 2025- Tender notice published18 Jun 2025, 11:09 BSTUK4
- Contract award notice published3 Nov 2025, 18:06 GMTUK6
- Contract signature expected28 Nov 2025, 23:59 GMTscheduled
- Contract details notice published30 Dec 2025, 13:19 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply and installation of play equipment and safer surfacing1 award | |||
| EIBEPLAY LIMITEDSME, HAGS SMP LtdSME, KOMPAN Scotland LimitedSME, Play & LeisureSME, Playdale Playgrounds LtdSME, ProludicSME +2 more5 Dec 2025 – 4 Dec 2028 · up to 4 Dec 2029Extensions: There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding. | £900,000 | 29 Oct 2025 | Awarded |
| Lot 2 · Supply and installation of safer surfacing (repairs and upgrades)1 award | |||
| DCM Projects LtdSME, RTC Safety Surfaces LtdSME, Soft Surfaces LimitedSME5 Dec 2025 – 4 Dec 2028 · up to 4 Dec 2029Extensions: There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding. | £75,000 | 29 Oct 2025 | Awarded |
Contracts
Lot 1 - Supply and installation of play equipment and safer surfacing · EIBEPLAY LIMITEDSME, HAGS SMP LtdSME, KOMPAN Scotland LimitedSME, Play & LeisureSME, Playdale Playgrounds LtdSME, ProludicSME +2 more
- Signed
- 11 Dec 2025
- Value
- £900,000
- Period
- 12 Dec 2025 – 11 Dec 2028 · up to 11 Dec 2029 with extensions
- Status
- active
- Extensions
- There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Lot 2 - Supply and Installation of Safer Surfacing (repairs and upgrades) · DCM Projects LtdSME, RTC Safety Surfaces LtdSME, Soft Surfaces LimitedSME
- Signed
- 11 Dec 2025
- Value
- £75,000
- Period
- 12 Dec 2025 – 11 Dec 2028 · up to 11 Dec 2029 with extensions
- Status
- active
- Extensions
- There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply and installation of play equipment and safer surfacing | 8final-stage tenders | 8 | 0 | — |
| 2 · Supply and installation of safer surfacing (repairs and upgrades) | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
11 commercial parties on the notice- D C M PROJECTS LTD.Framework contractor
- EIBEPLAY LIMITEDFramework contractor
- HAGS-SMP LIMITEDFramework contractor
- KOMPAN SCOTLAND LTDFramework contractor
- PLAYDALE PLAYGROUNDS LIMITEDFramework contractor
- PROLUDIC LIMITEDFramework contractor
- Play and Leisure LtdFramework contractor
- RTC SAFETY SURFACES LIMITEDFramework contractor
- SOFT SURFACES LTD.Framework contractor
- SUTCLIFFE PLAY LIMITEDFramework contractor
- WICKSTEED LEISURE LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN777788 in the box labelled…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender