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Published 10 Jun 2021, 12:45 BST

Official UK procurement notice

CT2792 Clerk of Works Framework Agreement

Official notice

Authority: The City of Edinburgh Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM75)
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue
Submissions closed 24 Sept 2021awarded 14 Jan 2022
Next notice expected 2 Aug 2021

What is being bought

Published requirement description

Framework Agreement for the provision of Clerk of Works services for the City of Edinburgh Council.

  • Recurrence: Mid 2025

CPV: Architectural, construction, engineering and inspection services

How this framework works

From the published notice
Places
up to 8 suppliers · 4 bids received (0.5 per place) · 3 appointed

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · City of Edinburgh
Extensions: The City of Edinburgh Council reserves the option to extend for a further two periods of one year each.Variant bids: not allowed
71000000 Architectural, construction, engineering and inspection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation2
  • Suitability

    Please find further details in the documents attached.

  • Economic & financial standing

    This Section refers to Section B of Part IV of the SPD (Scotland).

    Minimum: Part IV: Selection criteria - B: Economic and financial standing – Question 4B1a - Tenderers are required to have a minimum “general” annual turnover of GBP 1,000,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council ma…
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “CT2792 Clerk of Works Framework Agreement” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Mid 2025
First published
10 Jun 2021, 12:45 BST
Last source update
19 Jan 2022, 11:35 GMT
Award evaluation window
24 Sept 2021 – …
Authority reference
CT2792
FTS notice number
2022/S 000-001573
Classification (CPV)
Architectural, construction, engineering and inspection services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-02ba67 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

This Framework Agreement contains a Community Benefits clause.

Review and risk notes
Review procedure

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: The Selection Criteria & Exclusion grounds assessment will be based on the answers provided in response to the SPD. The following SPD questions must be answered by tenderers noting the relating Statement of Requirements as per Appendix 2 in the Instructions to Tenderers: Parts I, II and III: All questions Part IV B:Questions 4B1a, 4B4, 4B5a, 4B5b and 4B5c Part IV D: Question 4D1 (SC Ref:680132)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
24 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
24 Sept 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

2 Aug 2021 → 19 Jan 2022 · 4 dates
  1. Next notice expected
    2 Aug 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Sept 2021, 12:00 BST
  3. Bids opened
    24 Sept 2021, 12:00 BST
  4. Notice published
    19 Jan 2022, 11:35 GMT

Notice history

4 events · 3 releases on Find a Tender · since 24 Aug 2021
  1. Status changed to active
    24 Aug 2021, 15:25 BST
  2. Procurement method changed
    24 Aug 2021, 15:25 BST
  3. Deadline published: 24 Sept 2021, 12:00 BST
    24 Aug 2021, 15:25 BST
  4. Status changed to complete
    19 Jan 2022, 11:35 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 1latest 14 Jan 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 001573-2022-1

    Signed
    14 Jan 2022
    Value
    £3,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

3 commercial parties on the notice
  • Hickton ConsultantsFramework contractor Amber Court, 51 Church Street, Barnsley, UK, S74 8HTContact phone
  • Ross Quality Control LimitedFramework contractor 21 Melville Terrace, Stirling, Stirling, UK, FK8 2NQContact phone
  • Sentinel Clerk of Works LtdFramework contractor 3 Brentham Avenue, Stirling, UK, FK8 2AYContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria