CT1662 Gas Engineering Works Framework Agreement

{
  "id": "034316-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-15T15:16:36+01:00",
  "ocid": "ocds-h6vhtk-068343",
  "buyer": {
    "id": "GB-FTS-346",
    "name": "The City of Edinburgh Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000829361"
    }
  ],
  "tender": {
    "id": "CT1662",
    "lots": [
      {
        "id": "2",
        "title": "Lot 1B – Installation / Replacement (West)",
        "value": {
          "amount": 5000000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "As part of The City of Edinburgh Council’s (the Council) requirement to ensure that tenants have sufficient heating in their properties, Contractors will be required to carry out heating system replacement in Council owned domestic properties in various locations within Edinburgh. The work shall generally involve the emergency replacement of gas boilers and the installation of new full system heating systems as required, including all associated works, in occupied or empty houses. Boilers will be replaced on a like for like basis as far as reasonably possible, e.g. a combi boiler will be replaced by a combi boiler. It is anticipated that approximately 30% of the new installations will be boiler only installations. The work will take place in traditional and non-traditional construction type houses in low rise, tenement and high-rise blocks. Additional information: The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "Lot 1A – Installation / Replacement (East)",
        "value": {
          "amount": 5000000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "As part of The City of Edinburgh Council’s (the Council) requirement to ensure that tenants have sufficient heating in their properties, Contractors will be required to carry out heating system replacement in Council owned domestic properties in various locations within Edinburgh. The work shall generally involve the emergency replacement of gas boilers and the installation of new full system heating systems as required, including all associated works, in occupied or empty houses. Boilers will be replaced on a like for like basis as far as reasonably possible, e.g. a combi boiler will be replaced by a combi boiler. It is anticipated that approximately 30% of the new installations will be boiler only installations. The work will take place in traditional and non-traditional construction type houses in low rise, tenement and high-rise blocks. Additional information: The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Lot 2B – Maintenance / Repair / Servicing (West)",
        "value": {
          "amount": 1800000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The City of Edinburgh Council (“the Council”) requires Contractors to undertake repairs and maintenance works under a Framework Agreement covering routine annual maintenance and servicing of domestic and commercial gas installations. Generally, the work will be carried out in domestic properties owned by the Council; however, the Council also reserves the right to use this Framework Agreement in all other relevant areas of the Council’s business such as commercial properties, should the need occur. Additional information: The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Lot 2A – Maintenance / Repair / Servicing (East)",
        "value": {
          "amount": 1800000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The City of Edinburgh Council (“the Council”) requires Contractors to undertake repairs and maintenance works under a Framework Agreement covering routine annual maintenance and servicing of domestic and commercial gas installations. Generally, the work will be carried out in domestic properties owned by the Council; however, the Council also reserves the right to use this Framework Agreement in all other relevant areas of the Council’s business such as commercial properties, should the need occur. Additional information: The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "The City of Edinburgh, West. More details available in Schedule of Properties West document"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45331100",
            "scheme": "CPV",
            "description": "Central-heating installation work"
          },
          {
            "id": "45331110",
            "scheme": "CPV",
            "description": "Boiler installation work"
          },
          {
            "id": "45331000",
            "scheme": "CPV",
            "description": "Heating, ventilation and air-conditioning installation work"
          },
          {
            "id": "45333000",
            "scheme": "CPV",
            "description": "Gas-fitting installation work"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "The City of Edinburgh, East. More details available in Schedule of Properties East document"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45331100",
            "scheme": "CPV",
            "description": "Central-heating installation work"
          },
          {
            "id": "45331110",
            "scheme": "CPV",
            "description": "Boiler installation work"
          },
          {
            "id": "45331000",
            "scheme": "CPV",
            "description": "Heating, ventilation and air-conditioning installation work"
          },
          {
            "id": "45333000",
            "scheme": "CPV",
            "description": "Gas-fitting installation work"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryLocation": {
          "description": "The City of Edinburgh, West. More details available in Schedule of Properties West document"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50531200",
            "scheme": "CPV",
            "description": "Gas appliance maintenance services"
          },
          {
            "id": "50531100",
            "scheme": "CPV",
            "description": "Repair and maintenance services of boilers"
          },
          {
            "id": "50700000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of building installations"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "The City of Edinburgh, East. More details available in Schedule of Properties East document"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50531100",
            "scheme": "CPV",
            "description": "Repair and maintenance services of boilers"
          },
          {
            "id": "50531200",
            "scheme": "CPV",
            "description": "Gas appliance maintenance services"
          },
          {
            "id": "50700000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of building installations"
          }
        ]
      }
    ],
    "title": "CT1662 Gas Engineering Works Framework Agreement",
    "value": {
      "amount": 13600000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-05-22T15:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null,
      "maximumLotsAwardedPerSupplier": 2
    },
    "recurrence": {
      "description": "48 months"
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 15
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2026-05-22T15:00:00+01:00"
    },
    "description": "The City of Edinburgh Council’s (the “Council”) intends to create a Gas Engineering Works Framework Agreement. The Framework Agreement will support delivery of inspection, servicing, maintenance, repair, installation, and associated works across a range of gas systems. Works will primarily be undertaken within domestic housing stock owned or managed by the Council. The Framework Agreement will be split by locality, with Contractors restricted from holding both installation and maintenance lots in the same area, to mitigate concentration risk and ensure resilience of service delivery.",
    "tenderPeriod": {
      "endDate": "2026-05-22T15:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
    },
    "contractTerms": {
      "performanceTerms": "Payment of the RLW to all staff engaged in the delivery of the Contract (including sub-contractors);\nInclusion and enforcement of prompt payment provisions throughout the supply chain.\nCompliance with all relevant H&S legislation, regulations, and industry standards.\nEnsuring that all personnel undertaking the Services are suitably qualified, competent, and appropriately certified for the activities being undertaken.\nCompliance with all applicable environmental legislation and Council policies, including measures relating to climate change and low emission requirements.\nCompliance with all statutory and regulatory requirements relevant to the Services.\nEffective management of sub-contractors to ensure full compliance with all contractual obligations.\nFurther detail is set out in the Specification and associated tender documents.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "reviewDetails": "The contracting authority will comply with the Public Contracts (Scotland) Regulations 2015.\nAny proceedings must be brought within the timescales set out in Regulation 88 of the Regulations.\nProceedings must be started within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.",
    "classification": {
      "id": "50720000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of central heating"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 210
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers must be registered with the Gas Safe Register for all gas installation, servicing, and maintenance works.\nTenderers must ensure that all operative undertaking gas works are appropriately qualified and certified in accordance with current legislation and industry standards."
        },
        {
          "type": "economic",
          "minimum": "Minimum Annual Turnover and Financial Ratio Requirements (by Lot)\nMinimum Turnover: 7 million GBP for each of the last two financial years for Lot 1 (Lot 1A and Lot 1B)\nCurrent ratio for Current Year: 1.2\nCurrent ratio for Prior Year: 1.2\nMinimum Turnover: 1.8 million GBP for each of the last two financial years for Lot 2 (Lot 2A and Lot 2B)\nCurrent ratio for Current Year: 1.2\nCurrent ratio for Prior Year: 1.2\nWhere a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.\nThe formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.2. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.\nTenderers must also hold, or commit to obtaining prior to contract commencement, the following minimum levels of insurance:\nEmployers (Compulsory) Liability Insurance 5 million GBP\nPublic Liability Insurance 10 million GBP\nProfessional Indemnity 2 million GBP\nWhere a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers will be required to demonstrate appropriate economic and financial standing to deliver the requirements of the Framework Agreement.\nThe following selection criteria will apply:\nMinimum Annual Turnover\nTenderers must have a minimum “general” annual turnover for the last two financial years. The minimum turnover requirement varies by Lot and has been set in proportion to the estimated annual value of each Lot.\nFinancial Ratio (Current Ratio)\nTenderers must demonstrate a minimum current ratio (current assets divided by current liabilities) for both the current and prior financial year. Minimum ratios vary by Lot.\nInsurance Requirements\nTenderers must hold, or commit to obtaining prior to contract commencement, the following minimum levels of insurance:\nEmployers (Compulsory) Liability Insurance\nPublic Liability Insurance\nProfessional Indemnity Insurance"
        },
        {
          "type": "technical",
          "minimum": "SPD Question 4C.4 (a) – Payment of the real Living Wage\nWhere a Tenderer does not commit to paying staff at least the real Living Wage, the Council may exclude the Tenderer from the competition.\nSPD Question 4C.4 (b) – Inclusion of Prompt Payment Clause\nWhere a Tenderer does not commit to inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition.\nSPD Question 4C.7 (a) – Response to Climate Change Emergency\nWhere a Tenderer fails to demonstrate that it is taking appropriate steps to build awareness of the climate change emergency and reduce emissions to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.\nSPD Question 4D.1 – Quality Assurance Schemes and Environmental Management\nWhere a Tenderer does not have a Health and Safety Policy in place (where required), the Council may exclude the Tenderer from the competition.\nSPD Question 4D.1.2 – Environmental Management Systems\nWhere a Tenderer does not hold ISO 14001 (or equivalent) and cannot demonstrate an effective environmental management system, the Council may exclude the Tenderer from the competition.\nTenderers are required to be appropriately registered, accredited, or otherwise authorised to carry out the services relevant to the Lot(s) for which they are bidding.\nWhere a Tenderer cannot demonstrate appropriate registration, accreditation, or competence, the Council may exclude the Tenderer from the competition.",
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD Question 4C.4 (a) – Payment of the real Living Wage\nTenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Contract (including any agency or sub-contractor staff), at least the real Living Wage.\nSPD Question 4C.4 (b) – Inclusion of Prompt Payment Clause\nTenderers are required to confirm that they will include the standard prompt payment clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and including a point of contact for sub-contractors in the case of payment difficulties.\nSPD Question 4C.7 (a) – Response to Climate Change Emergency\nTenderers are required to provide evidence that their organisation is taking steps to build awareness of the climate change emergency and provide details of how they have or will respond.\nSPD Question 4D.1 – Quality Assurance Schemes and Environmental Management\nTenderers are required to confirm that they have in place a Health and Safety Policy, where required, which is approved at a senior level within the organisation and is reviewed regularly.\nSPD Question 4D.1.2 – Environmental Management Systems\nTenderers are required to confirm that they hold ISO 14001 or equivalent, or can demonstrate the effectiveness of their environmental management systems.\nTenderers are required to be appropriately registered, accredited, or otherwise authorised to carry out the services relevant to the Lot(s) for which they are bidding.\nWhere a Tenderer cannot demonstrate appropriate registration, accreditation, or competence, the Council may exclude the Tenderer from the competition."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-346",
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "countryName": "United Kingdom",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "details": {
        "url": "http://www.edinburgh.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk/",
        "name": "Victoria Shanley",
        "email": "Victoria.Shanley@edinburgh.gov.uk",
        "telephone": "+44 1314693922"
      }
    },
    {
      "id": "GB-FTS-5024",
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, 27 Chambers Street"
      },
      "identifier": {
        "legalName": "Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=829361.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe Contractor will be required to deliver community benefits aligned to the Council’s strategic objectives, contributing to economic, social, and environmental wellbeing within the local area.\nCommunity benefits will include, but are not limited to:\nEmployment and training opportunities, including apprenticeships and work placements for local residents;\nSkills development initiatives to enhance employability and workforce capability;\nEngagement with local communities, SMEs, and supported businesses;\nCommunity engagement activities and support for local projects;\nPromotion of equality, diversity, and social inclusion.\nTenderers will be required to outline how community benefits will be delivered, managed, and monitored, including clear implementation plans, measurable outcomes, and reporting arrangements to the Council.\n(SC Ref:829361)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=829361",
  "initiationType": "tender"
}