Find a TenderAwarded

Published 31 Oct 2022, 11:34 GMT

Official UK procurement notice

CPU5895 - Provision of an Income Management System for Ashfield District Council

Official notice

Authority: Ashfield District Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedureAccelerated

Sectors: Software Packages & ERP (48)Financial and insurance services (66) Delivery: UK

Published estimate£350,000exc. VAT

Submissions closed 29 Nov 2022awarded 7 Mar 2023

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Ashfield District Council has progressed somewhat in the last 5 years in offering a good standard of digital interaction with our customers. We are seeking to build and improve this by offering a user friendly, easy to navigate payment solution that will work with other solutions used by the Council.

CPV: Business transaction and personal business software package · Financial and insurance services

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£350,000

Delivery: UK · Ashfield District Council Urban Road Kirkby-in-Ashfield Nottingham NG17 8DA

Variant bids: not allowed

48400000 Business transaction and personal business software package 66000000 Financial and insurance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 120Price: 80

Published sub-criteria (4)

Quality: 60
Quality: 60
Price: 40
Price: 40

Published award criteria (4)

Quality: 60
Price: 40
Price: 40
Quality: 60

Conditions of participation2

Suitability
N/A
Technical & professional ability
N/A

What this means for your bid

Price carries 80 of 200 points: a 10% discount moves about 8 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 31 Oct 2022, 11:34 GMT
Last source update: 8 Mar 2023, 10:39 GMT
Award evaluation window: 29 Nov 2022 – …
Authority reference: DN640388
FTS notice number: 2023/S 000-006698
Accelerated: N/A
Classification (CPV): Business transaction and personal business software packageFinancial and insurance services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-037d99 Find a Tender

Contract terms

Performance terms: As per the spec.

Review and risk notes

Review procedure: Expression of Interest closing date 5pm, 22nd November 2022. Closing date for submission of bids, 12pm, 29th November 2022.

Publisher note: N/A

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: http://www.eastmidstenders.org ↗

Submission deadline: 29 Nov 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 29 Nov 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

29 Nov 2022 → 8 Mar 2023 · 3 dates

Submission deadline
29 Nov 2022, 12:00 GMT
Bids opened
29 Nov 2022, 12:00 GMT
Notice published
8 Mar 2023, 10:39 GMT

Notice history

2 events · 2 releases on Find a Tender · since 8 Mar 2023

Status changed to complete
8 Mar 2023, 10:39 GMT
Buyer details updated
8 Mar 2023, 10:39 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £350,0001 contract exc. VAT

Bids received 3

Contracts signed 1latest 7 Mar 2023

Awarded to	Value	Date	Status
CIVICA UK LIMITED	£350,000 †	—	Awarded

Contracts

CPU5895 - Provision of an Income Management System for Ashfield District Council · CIVICA UK LIMITED
Signed
7 Mar 2023
Value
£350,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic	0	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Ashfield District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Urban Road, Kirkby-in-Ashfield, Nottingham, UK, NG17 8DAContact name, email, phone

Consortium members and other public bodies

Nottingham City CouncilContracting authorityMediation bodyReview contact pointRegional or local authorityGeneral public services238949358 Nottingham, UKContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Civica UK LimitedAwarded supplier Southbank Central, 30 Stamford Street, London, UK, SW1 9LQ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria