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Find a TenderAwardedContract details notice
Published 20 Aug 2025, 17:00 BST

Official UK procurement notice

Provision of Occupational Health Services

Official notice

Authority: Sefton Metropolitan Borough Council (Local council)

3 lotsServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitable
Sectors: Health & Social Care (85) Delivery: North West (UKD73)
Published estimate£1,074,000envelope for 3 lots · £1,074,000 inc. VAT
Submissions closed 15 Sept 2025awarded 7 Nov 2025
Awarded to Workforce Wellbeing Ltd +2 more3 awards
Contract term 2 yrsends 31 Dec 2027 · up to 31 Dec 2029 with extensions · starts 1 Jan 2026

What is being bought3 lots · detail below

Published requirement description

Occupational Health Physician and Occupational Health Advisor - OH Physician 75 days per year across 2 sites - OHA 25 days per year at 1 site.

Physiotherapist 100 days per year across 2 sites

Counselling and Psychotherapist - 50 days per year at 1 site

  • The authority expects to re-tender this requirement around 1 Aug 2029, 23:59 BST.
  • How the procedure runs: For those bidders that meet the Conditions of Participation, there will be a 2 stage award process. Stage 2i will comprise of a written submission in response to various Quality and Method Statement questions plus a price submission. The responses to each Quality and Method Statement queston will be scored (0 - 5) according to the Table on Page 35 by a panel of assessors taken from Sefton Council. A moderation process will take place to determine an agreed score for each submission. For each Lot up to a maximum of two bidders submitting the highest scoring bids based on quality and price will then be taken through to Stage 2ii of the award process subject to those bidders being able to promote their bid to a successful position with the marks remaining for Stage 2ii of the award process Stage 2ii of the process will comprise of an interview with a panel consisting of members of Sefton Council's Occupational Health and HR departments. The interview will consist of a series of set questions to which the interviewee will be expected to respond to. The questions will NOT be made available to bidders prior to the interview.

CPV: Health services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,074,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Occupational Health Physician and Occupational Health AdviserAwardedRenewal 2 yrsSMEPublished value£604,800

(a) OCCUPATIONAL HEALTH PHYSICIAN based at OH Unit, Magdalen House, Bootle, 1 day per week, plus

(b) OCCUPATIONAL HEALTH PHYSICIAN based at Hawthorne Road, Bootle, 1 day per fortnight, plus

(c) OCCUPATIONAL HEALTH ADVISER based at Hawthorne Road, Bootle, 1 day per fortnight

Practice standards will be in accordance with the British Medical Association, General Medical Council and Faculty of Occupational Medicine's Guidelines.

The Contractor will be required to:

  1. Provide medical reports to managers, using a template report provided by Sefton, within a mutually agreed timescale. These will need to be accurate, unambiguous, provide clear and practical advice, and address fitness for work, health concerns and the requirements as determined by the Equality Act 2010. These should be prepared in accordance with the Access to Medical Reports Act 1988 and made available immediately following medical consultation with the employee.
  2. Provide advice that will, allowing for the constraints of medical confidentiality, contain all relevant information that will assist managers to make effective and accurate decisions with regard to:
  • an individual's fitness to work,
  • where determinable, work related or not,
  • reasonable adjustments and suitable assistance in the workplace,
  • appropriate changes in work duties,
  • reasonable alterations to conditions of employment, etc
  • potential for redeployment or ill health retirement

Estimated annual Sessions 1800

Contract period: 1 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 31 Dec 2029 with extensionsValue: £604,800 exc. VAT · £604,800 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: There will be 2 x 12 month extensions which will be exercised if the chosen provider(s) performs to the required standards and costs remain within budget.
85100000 Health services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

Lot #2PhysiotherapyAwardedRenewal 2 yrsSMEPublished value£151,200

Providing advice that will, allowing for the constraints of medical confidentiality, contain all relevant information that will assist managers to make effective and accurate decisions with regard to:

a) an individual's fitness to work,

b) reasonable adjustments and suitable assistance in the workplace,

c) appropriate changes in work duties,

d) reasonable alterations to conditions of employment, etc.

Estimated volume 250 sessions per year

Contract period: 1 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 31 Dec 2029 with extensionsValue: £151,200 exc. VAT · £151,200 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: There will be 2 x 12 month extensions which will be exercised if the chosen provider(s) performs to the required standards and costs remain within budget.
85100000 Health services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

Lot #3Counselling and Psychotherapy / CBT / Trauma-based TherapyAwardedRenewal 2 yrsSMEPublished value£318,000

As described in the Tender Documents

The service will be provided as a minimum for at least one day each week for 50 weeks per annum.

Sessions would normally run between 0900 and 1700 however the Council will be prepared to discuss alternatives if greater flexibility is needed.

Approximately 580 Sessions per year

Contract period: 1 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 31 Dec 2029 with extensionsValue: £318,000 exc. VAT · £318,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: There will be 2 x 12 month extensions which will be exercised if the chosen provider(s) performs to the required standards and costs remain within budget.
85100000 Health services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 45%Price: 55%
Published sub-criteria (3)
  • Quality and Method Statements: 30%
  • Interview: 15%
  • Price: 55%
Published award criteria (3)
  • Quality and Method Statements: Written Submission
  • Price
  • Interview
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Aug 2029
First published
20 Aug 2025, 17:00 BST
Last source update
12 Jan 2026, 12:22 GMT
Award evaluation window
Submission end – 14 Nov 2025
Authority reference
DN787538
FTS notice number
2025/S 000-050331
Latest notice
Contract details notice (UK7)
Classification (CPV)
Health services
Delivery area
North West (UKD73)
Official registry OCID
ocds-h6vhtk-058bab Find a Tender
How it runs

For those bidders that meet the Conditions of Participation, there will be a 2 stage award process.

Stage 2i will comprise of a written submission in response to various Quality and Method Statement questions plus a price submission. The responses to each Quality and Method Statement queston will be scored (0 - 5) according to the Table on Page 35 by a panel of assessors taken from Sefton Council. A moderation process will take place to determine an agreed score for each submission.

For each Lot up to a maximum of two bidders submitting the highest scoring bids based on quality and price will then be taken through to Stage 2ii of the award process subject to those bidders being able to promote their bid to a successful position with the marks remaining for Stage 2ii of the award process

Stage 2ii of the process will comprise of an interview with a panel consisting of members of Sefton Council's Occupational Health and HR departments. The interview will consist of a series of set questions to which the interviewee will be expected to respond to. The questions will NOT be made available to bidders prior to the interview.

Review and risk notes
Risks
  1. Increase in the number of Occupational Health referrals requiring access to the service. The capacity within the contract must enable us to respond to increased demand. This area is of strategic importance to to the Service, so it is high risk. We need the ability to respond by expanding the contract.
  2. Possible changes to legislation or policy.
  3. The use of Artificial Intelligence will require clear oversight and governance of any use and possible amendments to contractual terms.
  4. The emergence of yet unidentified risks to health or associated with future roles undertaken by Council employees to which there has been no Health and Safety assessments carried out.
  5. The occurrence of traumatic events which could have a significant impact on the mental health of Council employees.
  6. Possible requirement to provide services outside of proposed contractual hours as a result of specific demand yet unidentified.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Sept 2025, 12:00 BST
Clarification deadline
8 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/ProjectManagement/Pr… ↗

Timeline

20 Aug 2025 → 12 Jan 2026 · 7 dates
  1. Tender notice published
    20 Aug 2025, 17:00 BST
  2. Clarification questions by
    8 Sept 2025, 12:00 BST
  3. Submission deadline397 days ago
    15 Sept 2025, 12:00 BST
  4. Assessment summaries sent339 days ago
    12 Nov 2025
  5. Award decision expected by336 days ago
    14 Nov 2025, 23:59 GMT
  6. Contract starts289 days ago
    1 Jan 2026
  7. Latest notice published278 days ago
    12 Jan 2026, 12:22 GMT

Notice history

5 events · 3 releases on Find a Tender · since 20 Aug 2025
  1. Tender notice published
    20 Aug 2025, 17:00 BST
    UK4
  2. Contract award notice published
    12 Nov 2025, 15:17 GMT
    UK6
  3. Status changed to complete
    12 Nov 2025, 15:17 GMT
  4. Contract signature expected
    28 Nov 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    12 Jan 2026, 12:22 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value (inc. VAT) £951,5483 awards inc. VAT; no net value published
Bids received 1512 from SMEs
Contracts signed 3latest 24 Dec 2025
Awarded toValueDateStatus
Lot 1 · Occupational Health Physician and Occupational Health Adviser1 award
Workforce Wellbeing LtdSMEOccupational Health Physician and Occupational Health Advisor1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029Extensions: Extension 1 : 1/1/28 to 31/12/28 to be exercised if funding remains available and the supplier performance meets requirements. Extension 2 : 1/1/29 to 31/12/29 to be exercised if funding remains available and the supplier performance meets requirements.£558,000 inc. VAT7 Nov 2025Awarded
Lot 2 · Physiotherapy1 award
People Asset Management Ltd1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029Extensions: Extension 1: 1/1/2028 to 31/12/2028 to be awarded if funds remain available and supplier performance meets requirements. Extension 2: 1/1/2029 to 31/12/2029 to be awarded if funds remain available and supplier performance meets requirements.£136,800 inc. VAT7 Nov 2025Awarded
Lot 3 · Counselling and Psychotherapy / CBT / Trauma-based Therapy1 award
Listening Ear/AmparoSME1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029Extensions: Extension 1: 1/1/2028 to 31/12/2028 to be exercised if funding remains available and supplier performance meets requirements Extension 2: 1/1/2029 to 31/12/2029 to be exercised if funding remains available and supplier performance meets requirements£256,748 inc. VAT7 Nov 2025Awarded

Contracts

  • Physiotherapy · People Asset Management Ltd

    Signed
    24 Dec 2025
    Value
    £136,800 inc. VAT
    Period
    1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
    Status
    active
    Extensions
    There will be 2 x 12 month extensions which will be exercised if the chosen provider performs to the required standards and costs remain within budget.

  • Counselling and Psychotherapy / CBT / Trauma-based Therapy · Listening Ear/AmparoSME

    Signed
    19 Dec 2025
    Value
    £256,748 inc. VAT
    Period
    1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
    Status
    active
    Extensions
    There will be 2 x 12 month extensions which will be exercised if the chosen provider performs to the required standards and costs remain within budget.

  • Occupational Health Physician and Occupational Health Advisor · Workforce Wellbeing LtdSME

    Signed
    8 Dec 2025
    Value
    £558,000 inc. VAT
    Period
    1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
    Status
    active
    Extensions
    There will be 2 x 12 month extensions which will be exercised if the chosen providers perform to the required standards and costs remain within budget.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Occupational Health Physician and Occupational Health Adviser6final-stage tenders · 7 at stage one50—
2 · Physiotherapy4final-stage tenders · 5 at stage one30—
3 · Counselling and Psychotherapy / CBT / Trauma-based Therapy5final-stage tenders · 8 at stage one40—

Contracting authority & participating public bodies

Sefton Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTHP-5656-DLCN Bootle Town Hall, Bootle, North West, L20 7AEContact email

Bidders & participating suppliers

3 commercial parties on the notice
  • LISTENING EAR (MERSEYSIDE)Awarded supplierGB-COH: 05999650GB-PPON: PHRP-6713-BXMN St Nicholas Centre 70 Church Road, Liverpool, North West, L26 6LBContact email
  • PEOPLE ASSET MANAGEMENT LTDAwarded supplierGB-COH: 05199107GB-PPON: PVVR-3716-JNYR 9 Lakeside Drive, Centre Park, Warrington, North West, WA1 1GGContact email
  • WORKFORCE WELLBEING LTDAwarded supplierGB-COH: 07848085GB-PPON: PJVW-9492-ZMPM Allt-Y-Wennol Groesfaen Road, Cardiff, Wales, CF5 6NEContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender