Official UK procurement notice
Cost Planning Service Provider 2021 framework
Authority: Highways England
What is being bought
Published requirement descriptionHighways England has replaced its previous Cost Planning Service Provider framework, which provided cost estimating services for road projects.
The Cost Planning function is responsible for delivering cost planning services which ensures that the business has detailed cost information to make properly informed business decisions and that governance is maintained. The cost plans prepared by the CP team are used to approve funding at various stages of the project lifecycle. All major programme budgets and funding approvals are informed by cost plans produced by the Cost Planning function.
This procurement seeks to bolster the in-house Cost Planning resources.
CPV: Project and design preparation, estimation of costs
How this framework works
From the published notice- Places
- up to 3 suppliers · 6 bids received (2.0 per place) · 3 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The framework seeks to appoint 3 service providers to deliver cost plans for projects…Awarded
The framework seeks to appoint 3 service providers to deliver cost plans for projects in the UK Government's Road Investment Strategy over a 30 month period.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (15)
- Resources and capabilities: 7.35%
- Skills and apprentices: 2.94%
- Technical solution and competence: programmes: 15.19%
- Technical solution and competence: options/development: 8.82%
- Technical solution and competence: tunnelling schemes: 9.8%
- Conflict of interest: 4.9%
- Sample Methodology: Options phase: 10.5%
- Sample Methodology: Development phase: 10.5%
- Sample Lump Sum - 1 options estimate: 2.25%
- Sample Lump Sum - 2 options estimates: 2.25%
- Sample Lump Sum - 3 options estimates: 2.25%
- Sample Lump Sum - 4 options estimates: 2.25%
- Sample Lump Sum - 5 options estimates: 2.25%
- Sample Lump Sum - 1 developing estimate: 3.75%
- Sample Time Charge: 15%
Published award criteria (15)
- Resources and capabilities: 7.35%
- Skills and apprentices: 2.94%
- Technical solution and competence: programmes: 15.19%
- Technical solution and competence: options/development: 8.82%
- Technical solution and competence: tunnelling schemes: 9.80%
- Conflict of interest: 4.90%
- Sample Methodology: Options phase: 10.50%
- Sample Methodology: Development phase: 10.50%
- Sample Lump Sum - 1 options estimate: 2.25%
- Sample Lump Sum - 2 options estimates: 2.25%
- Sample Lump Sum - 3 options estimates: 2.25%
- Sample Lump Sum - 4 options estimates: 2.25%
- Sample Lump Sum - 5 options estimates: 2.25%
- Sample Lump Sum - 1 developing estimate: 3.75%
- Sample Time Charge: 15.00%
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Cost Planning Service Provider 2021 framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Feb 2021, 22:56 GMT
- Last source update
- 3 Nov 2021, 22:44 GMT
- Award evaluation window
- 8 Mar 2021 – …
- FTS notice number
2021/S 000-027622- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029012Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
Highways England incorporated a 10 calendar day standstill period at the point information on award of the contract was communicated to candidates. Appeals must be lodged in accordance with the Public Contracts Regulations (SI 2015 No. 102) as amended.
Publisher note: How to Express Interest in this Tender: 1. Register for a free account at https://highways.bravosolution.co.uk 2. Click the 'ITTs Open To All Suppliers' link. (These are Invitations to Tender (ITT) open to any registered supplier). Click on the relevant ITT to access the content. Click the 'Express Interest' button at the top of the page. This will move the ITT into your 'My ITTs' page. (This is a secure area reserved for your projects only) You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box 3. Click 'My Response' under 'ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the 'Messages' function to communicate with Highways England and seek any clarification. Follow the onscreen instructions to complete the ITT. There may be a mixture of online & offline actions for you to perform. You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. Expressions of interest must be submitted from the applicants' registered office address. Each member of a Joint Venture (JV) must submit a letter from their own registered office confirming all company names in the proposed JV. Applicants can only participate in one JV. Further guidance on JVs is contained in the procurement documents. Highways England reserves the right not to accept the highest scoring, or any, tender. Bidders should note that tenders are submitted at the supplier's own cost and risk. Highways England may cancel the competition or part of it for any reason, and bidders' costs will not be reimbursed. Highways England expressly reserves the right (i) not to award any contract as a result of this tendering exercise commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will Highways England be liable for any costs incurred by candidates.
How it was run
Official notice- Appointment period ends
- 8 Mar 2021, 10:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 8 Mar 2021, 10:15 GMT
Timeline
8 Mar 2021 → 3 Nov 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown8 Mar 2021, 10:00 GMT
- Bids opened8 Mar 2021, 10:15 GMT
- Bids must remain valid until4 Sept 2021, 23:59 BST
- Notice published3 Nov 2021, 22:44 GMT
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete7 Sept 2021, 22:45 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DateIV.2.2 · IV. | 8 Mar 2021 | 9 Apr 2021 | +32 d |
1 amendment published without a description.
Routine re-releases (4)
- 2021-02: 1 release · 3 Feb 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £4,900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 027622-2021-2-1
- Signed
- 18 Oct 2021
- Value
- ceiling above
- Status
- active
Contract 022202-2021-1-1
- Signed
- 16 Aug 2021
- Value
- ceiling above
- Status
- active
Contract 022202-2021-3-2
- Signed
- 16 Aug 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- See details at VI.4.3Review body
Framework contractors & participating bidders
3 commercial parties on the notice- Arcadis Consulting (UK) LimitedFramework contractor
- Benchmark Estimating LimitedFramework contractor
- Mott MacDonald LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria