Find a TenderAwarded

Published 29 Oct 2024, 13:23 GMT

Official UK procurement notice

Corporate Scanning · UK public procurement notice

Official notice

Authority: North Lanarkshire Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM84)

Awarded value£450,000published contract · exc. VAT

Submissions closed 5 Dec 2024awarded 4 Apr 2025

Awarded to Storetec Services

What is being bought

Published requirement description

Capital funding was awarded for the 2021/22 and 2022/23 financial years for a Corporate Back-scanning Solution and Storage Requirements. The aim of this project was to only maintain physical files where there is a business, historical or legal requirement – this will result in the cost of physical storage being reduced, information being easily accessible electronically when required, retention can be applied automatically and physical files that are retained will be less likely to require regular access.

CPV: Scanning services

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: Scotland · North Lanarkshire

Extensions: The Agreement will be awarded for a total of circa 24 months with the council reserving the option to review its options then to extend by 12 months if required. · The Agreement will be awarded for a total of circa 24 months with the council reserving the option to review its options then to extend by 12 months if required.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40
Price: 60

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 29 Oct 2024, 13:23 GMT
Last source update: 27 Jun 2025, 10:50 BST
Award evaluation window: 28 Nov 2024 – …
Authority reference: NLC-CPT-24-050
FTS notice number: 2025/S 000-035661
Classification (CPV): Scanning services
Delivery area: Scotland (UKM84)
Official registry OCID: ocds-h6vhtk-04b238 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:802852)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline: 5 Dec 2024, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 28 Nov 2024, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

28 Nov 2024 → 27 Jun 2025 · 4 dates

Bids opened
28 Nov 2024, 12:00 GMT
Submission deadline
5 Dec 2024, 12:00 GMT
Bids must remain valid until
7 Feb 2025, 23:59 GMT
Notice published
27 Jun 2025, 10:50 BST

Notice history

2 events · 3 releases on Find a Tender · since 21 Nov 2024

Deadline moved to 5 Dec 2024, 12:00 GMT
21 Nov 2024, 11:29 GMT
+7 days · was 28 Nov 2024, 12:00 GMT
Status changed to complete
27 Jun 2025, 10:50 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	28 Nov 2024	5 Dec 2024	+7 d
—	Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6	7 Feb 2025	14 Feb 2025	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	28 Nov 2024	5 Dec 2024	+7 d

Closing date extended for one week.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £450,0001 contract exc. VAT

Bids received 114 from SMEs

Contracts signed 1latest 4 Apr 2025

Awarded to	Value	Date	Status
Storetec ServicesSME	£450,000 †	—	Awarded

Contracts

Contract 035661-2025-NLC-CPT-24-050-1 · Storetec ServicesSME
Signed
4 Apr 2025
Value
£450,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
11bids · 11 electronic · 11 from abroad	4	—	—

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact email Published organisation website ↗

Dispute resolution & review bodies

Scottish CourtsReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Storetec ServicesAwarded supplier Sidings Business Park, Freightliner road, Hull, Yorkshire & Humber, HU3 4XAContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria