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AwardedFind a Tender · award

Corporate Maintenance Contract - Lot E Fire & Security

Buyer: Cumberland Council →

BuyerCumberland Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published31 Jul 2025

What is being bought

Cumberland Council ("the Council") seeks to appoint competent contractors for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Fire alarms and security systems within the Council's Corporate Properties (Sites) in Cumbria. These services will support the Council's primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999. The Contract is responsible for approximately three hundred and thirty eight properties which have been divided into two geographical Lots. Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by discipline, this ITT is specifically for the repair and maintenance of Lot E - Fire & Security. The services included within this ITT are inclusive of but not limited to: a. Routine servicing and testing maintenance if fire & security systems. b. Routine servicing and testing of systems remotely monitored by the Police/Arc. c. Access Control systems such as Paxton Net 2. d. Testing of active fire protection measures. e. Testing & Maintenance of fire suppression systems. f. Fire/intruder alarm monitoring. g. Maintenance and repair of ancillary equipment such as interlocks, door closers, hold open devices, etc. Market engagement took place under the PCR 2015 when the original contract was established. This tender is to replace a contract that can no longer be fulfilled.

Lot details

Lot 1

No lot description published.

Statuscomplete

Lot 2

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Lot 1 E - Fire and Security

Statusactive
Value£400,000

Lot 2E - Fire and Security

Statusactive
Value£400,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04efca
Latest release ID044949-2025
Latest release timestampThu Jul 31 2025 16:24:30 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source2
Tender items in source0
Tender documents in source1
Awards in latest release2
Contracts in latest release2
Parties in latest release2

Notice history

DateEventReference
31 Jul 2025award, contract044949-2025
22 May 2025award, contract025216-2025
20 Mar 2025tender010437-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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    "title": "Corporate Maintenance Contract - Lot E Fire & Security",
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    "documents": [
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      "noAgreedMetricsRationale": "Below £5million threshold."
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (3 releases)
31 Jul 2025 · 044949-2025 · award, contract
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22 May 2025 · 025216-2025 · award, contract
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      "assessmentSummariesDateSent": "2025-05-22T00:00:00+01:00"
    },
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      "date": "2025-05-19T00:00:00+01:00",
      "items": [
        {
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          "relatedLot": "2",
          "deliveryAddresses": [
            {
              "region": "UKD1",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "50000000",
              "scheme": "CPV",
              "description": "Repair and maintenance services"
            }
          ]
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      ],
      "title": "Lot 2E - Fire and Security",
      "value": {
        "amount": 400000,
        "currency": "GBP",
        "amountGross": 480000
      },
      "status": "pending",
      "renewal": {
        "description": "The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the\noption, at the Council's discretion, to extend up to a further 2 years up until 31st March\n2029. Such discretion will apply in principle to each of the Contracts but the Council\nreserves the right not to extend any particular Contract."
      },
      "documents": [
        {
          "id": "025216-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/025216-2025",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-05-22T16:06:51+01:00"
        }
      ],
      "suppliers": [
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          "id": "GB-PPON-PMJQ-3531-VMJP",
          "name": "PWS Systems Cumbria Ltd"
        }
      ],
      "hasRenewal": true,
      "milestones": [
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          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-06-06T23:59:59+01:00"
        }
      ],
      "relatedLots": [
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      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2027-03-31T23:59:59+01:00",
        "startDate": "2025-06-16T00:00:00+01:00",
        "maxExtentDate": "2029-03-31T23:59:59+01:00"
      },
      "standstillPeriod": {
        "endDate": "2025-06-03T23:59:59+01:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2025-05-22T00:00:00+01:00"
    }
  ],
  "tender": {
    "id": "DN766121",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      },
      {
        "id": "2",
        "status": "complete"
      }
    ],
    "title": "Corporate Maintenance Contract - Lot E Fire & Security",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Cumberland Council (\"the Council\") seeks to appoint competent contractors for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Fire alarms and security systems within the Council's Corporate Properties (Sites) in Cumbria.\nThese services will support the Council's primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999.\nThe Contract is responsible for approximately three hundred and thirty eight properties which have been divided into two geographical Lots.\nLot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by\ndiscipline, this ITT is specifically for the repair and maintenance of Lot E - Fire & Security.\nThe services included within this ITT are inclusive of but not limited to:\na. Routine servicing and testing maintenance if fire & security systems.\nb. Routine servicing and testing of systems remotely monitored by the Police/Arc.\nc. Access Control systems such as Paxton Net 2.\nd. Testing of active fire protection measures.\ne. Testing & Maintenance of fire suppression systems.\nf. Fire/intruder alarm monitoring.\ng. Maintenance and repair of ancillary equipment such as interlocks, door closers, hold open devices, etc.\nMarket engagement took place under the PCR 2015 when the original contract was established. This tender is to replace a contract that can no longer be fulfilled.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "id": "GB-PPON-PJGX-9191-DYLV",
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      "roles": [
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      "address": {
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        "country": "GB",
        "locality": "Carlisle",
        "postalCode": "CA1 1RD",
        "countryName": "United Kingdom",
        "streetAddress": "Cumbria House, 107-117 Botchergate"
      },
      "details": {
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
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      },
      "identifier": {
        "id": "PJGX-9191-DYLV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement.capital@cumbria.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PMJQ-3531-VMJP",
      "name": "PWS Systems Cumbria Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKD11",
        "country": "GB",
        "locality": "Wigton",
        "postalCode": "CA7 9BA",
        "countryName": "United Kingdom",
        "streetAddress": "The Mill"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PMJQ-3531-VMJP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "info@pwssystemscumbria.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
20 Mar 2025 · 010437-2025 · tender
{
  "id": "010437-2025",
  "tag": [
    "tender"
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  "date": "2025-03-20T15:01:49Z",
  "ocid": "ocds-h6vhtk-04efca",
  "buyer": {
    "id": "GB-PPON-PJGX-9191-DYLV",
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  "tender": {
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        },
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        },
        "hasRenewal": true,
        "description": "Lot 1 E - will cover 167 properties across the following geographical areas :\nCA1, CA12, CA2, CA3, CA4, CA5, CA6, CA7 & CA8.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
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              "numbers": [
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                  "weight": "percentageExact"
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              "description": "Quality - 50%"
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    ],
    "title": "Corporate Maintenance Contract - Lot E Fire & Security",
    "value": {
      "amount": 800000,
      "currency": "GBP",
      "amountGross": 960000
    },
    "status": "active",
    "coveredBy": [
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    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://www.the-chest.org.uk",
        "description": "Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN766121 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. \nTo express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "010437-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/010437-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-03-20T15:01:49Z"
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    "legalBasis": {
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      "endDate": "2025-04-17T12:00:00+01:00"
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    "enquiryPeriod": {
      "endDate": "2025-04-03T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.the-chest.org.uk",
    "procurementMethodDetails": "Open procedure"
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  "parties": [
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      "name": "Cumberland Council",
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        "region": "UKD12",
        "country": "GB",
        "locality": "Carlisle",
        "postalCode": "CA1 1RD",
        "countryName": "United Kingdom",
        "streetAddress": "Cumbria House, 107-117 Botchergate"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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        "scheme": "GB-PPON"
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      "contactPoint": {
        "email": "Procurement.Capital@cumbria.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}