Official UK procurement notice
Coroners Removal Service for Dorset 2023
Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 3 public authorities
What is being bought8 lots · detail below
Published requirement descriptionBCP Council contract for the removal of bodies where a death has been referred to HM Coroner for Dorset (the Coroner) for further investigation.
The Council are appointed by Dorset Council to be the ‘relevant’ local authority providing support for the Coroner’s Service in Dorset.
Once a death is reported, the Coroner takes control of the body and may arrange for its removal to a suitable location, including a mortuary, where the Coroner may authorise a post mortem examination to be carried out. The Coroner’s officers and appointed officers of Dorset Police are authorised by the Coroner to instruct the Supplier to collect the body and transfer it to a suitable location.
Where post mortem examination is required this will normally be conducted at Holly Tree Lodge Public Mortuary at Bournemouth East Cemetery, Gloucester Road, Bournemouth, Dorset BH7 6JB (the Mortuary).
This contract is split into 8 different geographical lots across Dorset. The Lots are:
- Lot 1 – Poole, Bournemouth and Christchurch
- Lot 2 – Purbeck
- Lot 3 – East Dorset
- Lot 4 – Weymouth and Portland
- Lot 5 – West Dorset
- Lot 6 – North West Dorset
- Lot 7 – North Dorset
- Lot 8 – Dorchester
The start date for the framework is 01 April 2023. The contract will be for a three-year period
with the option to extend for a further year.
CPV: Funeral and related services · Post-mortem and mortuary equipment and supplies
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids on the busiest of 8 lots (3.0 per place) · 4 appointed (full)
Lots and requirements (8)Procurement structure
8 lots · no lot values published · same evaluation weights on every lotLot #1Poole, Bournemouth and ChristchurchAwardedRenewal
The scope and specification of the contract for Lot 1 is for suppliers to undertake:
a) the collection and transportation of all bodies within Lot 1 – Bournemouth, Christchurch and Poole, as shown on the map provided in the tender documents, to the required location of HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth.
b) the collection and transportation of paediatric and other specialist cases directly to locations outside Dorset, and return.
c) the collection and transportation of organs, from the Mortuary to locations outside Dorset, and return.
Lot #2PurbeckAwardedRenewal
The scope of the contract for Lot 2 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 2 - Purbeck as shown on the map to provided within the tender documents, to the required location of the HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth (“the Mortuary”).
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
Lot #3East DorsetAwardedRenewal
The scope of the contract for Lot 3 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 3 - East Dorset as shown on the map to provided within the tender document to the required location of the HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth (“the Mortuary”).
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary
Lot #4Weymouth and PortlandAwardedRenewal
The scope of the contract for Lot 4 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 4 — Weymouth and Portland as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
Lot #5West DorsetAwardedRenewal
The scope of the contract for Lot 5 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 5 – West Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
Lot #6North West DorsetAwardedRenewal
The scope of the contract for Lot 6 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 6 – North West Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
Lot #7North DorsetAwardedRenewal
The scope of the contract for Lot 7 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 7 – North Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
Lot #8DorchesterAwardedRenewal
The scope and specification of the contract for Lot 8 is for suppliers to undertake:
a) the collection and transportation of all bodies within Lot 8 – Dorchester, as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth.
b) the collection and transportation of tissue samples for histology from the Mortuary Dorset County Hospital.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Coroners Removal Service for Dorset 2023” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 14 Nov 2022, 12:12 GMT
- Last source update
- 16 Nov 2023, 16:26 GMT
- Award evaluation window
- 14 Dec 2022 – …
- Authority reference
DN637450- FTS notice number
2023/S 000-033996- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038414Find a Tender
- Review procedure
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
Publisher note: Please do not contact the team named on this notice for the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk. Any expressions of interest will need to be made through this portal. You will have to register on the site to gain access if you have not already done so. Registering is free
How it was run
Official notice- Appointment period ends
- 14 Dec 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Dec 2022, 14:00 GMT
Timeline
14 Dec 2022 → 16 Nov 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown14 Dec 2022, 14:00 GMT
- Bids opened14 Dec 2022, 14:00 GMT
- Notice published16 Nov 2023, 16:26 GMT
Notice history
2 events · 3 releases on Find a Tender · since 16 Nov 2023- Status changed to complete16 Nov 2023, 16:26 GMT
- Buyer details updated16 Nov 2023, 16:26 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextThe contract involves joint procurement · I.2 | — | Additional names and addresses: Dorset Council County Hall, Colliton Park Dorchester DT1 1XJ |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 – Poole, Bournemouth and Christchurch
- Signed
- 10 Mar 2023
- Value
- £304,980
- Status
- active
Lot 2 – Purbeck
- Signed
- 10 Mar 2023
- Value
- £45,820
- Status
- active
Lot 3 – East Dorset
- Signed
- 10 Mar 2023
- Value
- £90,364
- Status
- active
Lot 4 – Weymouth and Portland
- Signed
- 10 Mar 2023
- Value
- £169,964
- Status
- active
Lot 5 - West Dorset
- Signed
- 10 Mar 2023
- Value
- £72,010
- Status
- active
Lot 6 - North West Dorset
- Signed
- 10 Mar 2023
- Value
- £29,884
- Status
- active
Lot 7 - North Dorset
- Signed
- 10 Mar 2023
- Value
- £54,000
- Status
- active
Lot 8 - Dorchester
- Signed
- 10 Mar 2023
- Value
- £31,997
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Poole, Bournemouth and Christchurch | 1bids | — | — | — |
| 2 · Purbeck | 2bids | — | — | — |
| 3 · East Dorset | 1bids | — | — | — |
| 4 · Weymouth and Portland | 1bids | — | — | — |
| 5 · West Dorset | 2bids | — | — | — |
| 6 · North West Dorset | 1bids | — | — | — |
| 7 · North Dorset | 2bids | — | — | — |
| 8 · Dorchester | 3bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Dorset CouncilContracting authority
Dispute resolution & review bodies
- High Courts of JusticeReview bodyReview contact point
- The Royal Courts of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- A. G. Down Funeral DirectorsFramework contractor
- AJWakely and Sons LtdFramework contractor
- FC Douch & Son (Funerals) LtdFramework contractor
- Tapper & Son (Poole) LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria