Core LIMS - STARLIMS Data Migration Extract

Official notice

Authority: Business Services Organisation I T S

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)

Awarded value£150,000published contract · exc. VAT

Awarded 30 Jan 2023no call for competition

Awarded to STARLIMS UK Limited2 awards

What is being bought

Published requirement description

The Regional Molecular Diagnostics Service (RMDS) formally Regional Genetics Laboratories has been collecting and storing patient records and DNA stock samples since the late 1980's as a service laboratory. The guidance from the Royal College of Pathologists on the retention and storage of pathological records and specimens states that records including but not limited to laboratory file cards, working records, test results, records of telephoned or physical reports should be retained for 30 years or more.

These records are required to answer potential legal queries as the level of service provided and extent of analysis performed continues to rapidly evolve with the technology available within any given service to perform the requested analysis.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Northern Ireland

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 4 Jan 2023, 13:56 GMT
Last source update: 30 Jan 2023, 12:52 GMT
FTS notice number: 2023/S 000-002778
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-03950d Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The Regional Molecular Diagnostics Service (RMDS) formally Regional Genetics Laboratories has been collecting and storing patient records and DNA stock samples since the late 1980's as a service laboratory. The guidance from the Royal College of Pathologists on the retention and storage of pathological records and specimens states that records including but not limited to laboratory file cards, working records, test results, records of telephoned or physical reports should be retained for 30 years or more.
These records are required to answer potential legal queries as the level of service provided and extent of analysis performed continues to rapidly evolve with the technology available within any given service to perform the requested analysis.
The RMDS service has an ongoing patient care responsibility for individuals with complex personal phenotypes which is suggestive of a genetic contribution. The patient phenotype may evolve over time as they move from infancy to adulthood and hence the patient may require multiple analyses over many years or decades often returning to stored DNA stocks provided by the patient.
In addition the multi-generational nature of genetic studies in families who have a pathogenic variant or variants identified in successful historic analysis which may be unique to the family under RMDS care makes the use of variant control samples sourced from consented family members essential.
Hence access to patient records via an accurate data repository represents a major patient safety issue to meet the Royal College guidance, allow patient record identification and location of stock DNA resources as required.
As part of the Core LIMS project, data migration is required by RMDS to transfer data from their existing Laboratory Information Management System (LIMS), STARLIMS, into the new LIMS being delivered by the project for the above reasons.
As the current LIMS being used by the Regional Molecular Diagnostics Service (RMDS) is a bespoke solution there is no option to approach other providers to carry out the work.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £150,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 30 Jan 2023

Awarded to	Value	Date	Status
STARLIMS UK Limited	£150,000 †same award published again · counted once	—	Awarded
STARLIMS UK Limited	£150,000 †	—	Awarded

Contracts

Core LIMS - STARLIMS Data Migration Extract · STARLIMS UK Limited
Signed
30 Jan 2023
Value
£150,000
Status
active
Core LIMS - STARLIMS Data Migration Extract · STARLIMS UK Limited
Signed
4 Jan 2023
Value
£150,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Business Services Organisation I T S

Contracting authorityBody governed by public lawHealth James House 2-4 Cromac Street, BELFAST, Northern Ireland, BT7 2JDContact name, email, phone

Dispute resolution & review bodies

Business Services OrganisationReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

STARLIMSAwarded supplierGB-COH: 03422264 Sale, North West

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.