Core Digital Platform

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  "date": "2022-05-27T08:40:32+01:00",
  "ocid": "ocds-h6vhtk-030ba2",
  "buyer": {
    "id": "GB-FTS-4950",
    "name": "Port of Leith Housing Association Ltd"
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        "description": "Our strategic goals include (but not limited to): “To have highly effective systems and processes for supporting the business and delivering excellent services”.\nWe aim to achieve this by focusing on the following targets (please note this is not an exclusive list of strategic objectives and KPIs)\n50% of social housing customers registered and using digital services\n100% of PDL transactions are available digitally to customers\n75% of Association transactions are available digitally to customers\n100% of back-office processes can be carried out using mobile technology\nFor these reasons and in recognition that digital solutions have themselves evolved since the last time PoLHA looked to the marketplace, the intention now is to look to market and seek a suitable digital solution which supports our organisation now and looking to the future.\nEach business area and workflow required by POLHA Group has been outlined in the SPD and Top Level Requirements documents. This outlines the minimum requirements for POLHA Group that MUST be met by the proposed digital solution suppliers.\nPOLHA understand that if a requirement cannot be met specifically, the supplier will respond to the requirement/workflow with confirmation of such but may propose alternative and/or complementary functionality provided by their solution that will address the requirement to POLHA ’s satisfaction.\nThe existing system (that is to be replaced) combines and currently serves the following areas\nHousing\nTenancy/ Contact Management\nFinance\nProperty Maintenance (planned and reactive)\nFactoring\nAsset Management\nBasic Reporting\nPoLHA are not only looking for a solution which underpins the internal business operation using workflow and automation, but a platform which facilitates ease of engagement between PoLHA operations, suppliers, and tenants.  Potential suppliers are invited to demonstrate and advise how this can be facilitated using their platform.\nThe solution must present an easy to navigate visual front end.  Facilitating promotion of required information to the user with ease.\nAt the core of the vision is to have a single source of truth in terms of data.  Therefore the digital solution is required to demonstrate a robust Data management model in line with regulatory standards e.g. GDPR.\nThis data can then underpin the efficient workflow processes throughout. There is a wide range of information which can form part of the processes outlined in this document.  PoLHA are particularly interested in how suppliers can demonstrate the shared use, security, and auditable accuracy of data as part of their solution. Additional information: See PoLHA Core Digital Platform - ITT - vFinal",
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    "title": "Core Digital Platform",
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    "description": "In line with Our Strategic Plan 2020-2025, and to align efficient operation across the Group, we are reviewing our Core Digital Platform.  The organisation, and indeed the world we operate in, has changed and as a result what we need from our core platform has also changed.",
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      "name": "Port of Leith Housing Association Ltd",
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        "locality": "Edinburgh",
        "postalCode": "EH6 6AZ",
        "countryName": "United Kingdom",
        "streetAddress": "108 Constitution Street, Leith"
      },
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            "scheme": "COFOG",
            "description": "Housing and community amenities"
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        "telephone": "+44 1315540403"
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      "name": "MRI Software",
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        "locality": "London",
        "postalCode": "EC2V 8EA",
        "countryName": "United Kingdom",
        "streetAddress": "9 King Street"
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  "tag": [
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  "date": "2022-03-02T12:58:45Z",
  "ocid": "ocds-h6vhtk-030ba2",
  "buyer": {
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        "description": "Our strategic goals include (but not limited to): “To have highly effective systems and processes for supporting the business and delivering excellent services”.\nWe aim to achieve this by focusing on the following targets (please note this is not an exclusive list of strategic objectives and KPIs)\n50% of social housing customers registered and using digital services\n100% of PDL transactions are available digitally to customers\n75% of Association transactions are available digitally to customers\n100% of back-office processes can be carried out using mobile technology\nFor these reasons and in recognition that digital solutions have themselves evolved since the last time PoLHA looked to the marketplace, the intention now is to look to market and seek a suitable digital solution which supports our organisation now and looking to the future.\nEach business area and workflow required by POLHA Group has been outlined in the SPD and Top Level Requirements documents. This outlines the minimum requirements for POLHA Group that MUST be met by the proposed digital solution suppliers.\nPOLHA understand that if a requirement cannot be met specifically, the supplier will respond to the requirement/workflow with confirmation of such but may propose alternative and/or complementary functionality provided by their solution that will address the requirement to POLHA ’s satisfaction.\nThe existing system (that is to be replaced) combines and currently serves the following areas\nHousing\nTenancy/ Contact Management\nFinance\nProperty Maintenance (planned and reactive)\nFactoring\nAsset Management\nBasic Reporting\nPoLHA are not only looking for a solution which underpins the internal business operation using workflow and automation, but a platform which facilitates ease of engagement between PoLHA operations, suppliers, and tenants.  Potential suppliers are invited to demonstrate and advise how this can be facilitated using their platform.\nThe solution must present an easy to navigate visual front end.  Facilitating promotion of required information to the user with ease.\nAt the core of the vision is to have a single source of truth in terms of data.  Therefore the digital solution is required to demonstrate a robust Data management model in line with regulatory standards e.g. GDPR.\nThis data can then underpin the efficient workflow processes throughout. There is a wide range of information which can form part of the processes outlined in this document.  PoLHA are particularly interested in how suppliers can demonstrate the shared use, security, and auditable accuracy of data as part of their solution. Additional information: See PoLHA Core Digital Platform - ITT - vFinal",
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    "status": "active",
    "coveredBy": [
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    "documents": [
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        "id": "economic",
        "documentType": "economicSelectionCriteria"
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    "bidOpening": {
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    "awardPeriod": {
      "startDate": "2022-04-01T12:00:00+01:00"
    },
    "description": "In line with Our Strategic Plan 2020-2025, and to align efficient operation across the Group, we are reviewing our Core Digital Platform.  The organisation, and indeed the world we operate in, has changed and as a result what we need from our core platform has also changed.",
    "tenderPeriod": {
      "endDate": "2022-04-01T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "As per the attached PoLHA Core Digital Platform - ITT - vFinal and the Appendix 11 - Key Performance Indicators - vFinal",
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    "selectionCriteria": {
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          "type": "suitability",
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          "description": "As per the attached PoLHA Core Digital Platform - ITT - vFinal"
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        "locality": "Edinburgh",
        "postalCode": "EH6 6AZ",
        "countryName": "United Kingdom",
        "streetAddress": "108 Constitution Street, Leith"
      },
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            "description": "Housing and community amenities"
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      },
      "identifier": {
        "legalName": "Port of Leith Housing Association Ltd"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk/",
        "email": "Digitaltransformation@polha.co.uk",
        "faxNumber": "+44 1315551504",
        "telephone": "+44 1315540403"
      }
    },
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      "roles": [
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        "countryName": "United Kingdom"
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        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Port of Leith Housing Association"
      }
    }
  ],
  "language": "en",
  "description": "Please ensure that you comprehensively read all the documents provided in the tender pack. Critically you must understand the requirements set out in the below documents and that you follow the guidance given for the submission returns.\nAppendix 1- PoLHA High Level Requirements Document v0.8 Final’\nPoLHA Core Digital Platform - ITT - vFinal\nPoLHA Core Digital Platform - Tender Return Pack vFinal\nAppendix 11 - Key Performance Indicators - vFinal\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=685389.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease see CB section of the quality submission and ITT\n(SC Ref:685389)",
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}

{
  "id": "001289-2022",
  "tag": [
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  "date": "2022-01-17T10:24:02Z",
  "ocid": "ocds-h6vhtk-030ba2",
  "buyer": {
    "id": "GB-FTS-4950",
    "name": "Port of Leith Housing Association Ltd"
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        "description": "Our strategic goals include (but not limited to): “To have highly effective systems and processes for supporting the business and delivering excellent services”.\nWe aim to achieve this by focusing on the following targets (please note this is not an exclusive list of strategic objectives and KPIs):\n- 50% of social housing customers registered and using digital services\n- 100% of PDL transactions are available digitally to customers\n- 75% of Association transactions are available digitally to customers\n- 100% of back-office processes can be carried out using mobile technology\nFor these reasons and in recognition that digital solutions have themselves evolved since the last time PoLHA looked to the marketplace, the intention now is to look to market and seek a suitable digital solution which supports our organisation now and looking to the future.\nEach business area and workflow required by POLHA Group has been outlined in the SPD and Top Level Requirements documents. This outlines the minimum requirements for POLHA Group that MUST be met by the proposed digital solution suppliers.\nPOLHA understand that if a requirement cannot be met specifically, the supplier will respond to the requirement/workflow with confirmation of such but may propose alternative and/or complementary functionality provided by their solution that will address the requirement to POLHA ’s satisfaction.\nThe existing system (that is to be replaced) combines and currently serves the following areas –\n- Housing\n- Tenancy/ Contact Management\n- Finance\n- Property Maintenance (planned and reactive)\n- Factoring\n- Asset Management\n- Basic Reporting\nPoLHA are not only looking for a solution which underpins the internal business operation using workflow and automation, but a platform which facilitates ease of engagement between PoLHA operations, suppliers, and tenants.  Potential suppliers are invited to demonstrate and advise how this can be facilitated using their platform.\nThe solution must present an easy to navigate visual front end.  Facilitating promotion of required information to the user with ease.\nAt the core of the vision is to have a single source of truth in terms of data.  Therefore the digital solution is required to demonstrate a robust Data management model in line with regulatory standards e.g. GDPR.\nThis data can then underpin the efficient workflow processes throughout. There is a wide range of information which can form part of the processes outlined in this document.  PoLHA are particularly interested in how suppliers can demonstrate the shared use, security, and auditable accuracy of data as part of their solution.\nIt should also be noted that PoLHA are considering using Competitive Dialogue or Competitive Procedure with Negotiation for the procurement route and we would be interested in your experience of either route?\nWe are keen to get feedback from market in connection with our attached \"PoLHA Top Level Requirements Document for PIN draft\".\nThis is a fantastic opportunity for any perspective bidders to offer feedback, comment and ask questions in connection with out draft \"PoLHA Top Level Requirements Document for PIN draft\".\nWe would encourage you to take this opportunity to offer feedback and questions through PCS or directly to Digitaltransformation@polha.co.uk that could help shape the finalised brief and requirements."
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    "title": "Core Digital Platform",
    "status": "planned",
    "coveredBy": [
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    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    "description": "In line with Our Strategic Plan 2020-2025, and to align efficient operation across the Group, we are reviewing our Core Digital Platform.  The organisation, and indeed the world we operate in, has changed and as a result what we need from our core platform has also changed.",
    "communication": {
      "futureNoticeDate": "2022-03-01T00:00:00Z"
    },
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      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
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  "parties": [
    {
      "id": "GB-FTS-4950",
      "name": "Port of Leith Housing Association Ltd",
      "roles": [
        "buyer"
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      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH6 6AZ",
        "countryName": "United Kingdom",
        "streetAddress": "108 Constitution Street, Leith"
      },
      "details": {
        "url": "http://www.polha.co.uk/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13142",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
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            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
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      },
      "identifier": {
        "legalName": "Port of Leith Housing Association Ltd"
      },
      "contactPoint": {
        "email": "Digitaltransformation@polha.co.uk",
        "faxNumber": "+44 1315551504",
        "telephone": "+44 1315540403"
      }
    }
  ],
  "language": "en",
  "description": "We are keen to get feedback from market in connection with our attached \"PoLHA Top Level Requirements Document for PIN draft\".\nThis is an opportunity for perspective bidders to comment and ask question in connection with out draft \"PoLHA Top Level Requirements Document for PIN draft\".\nPlease do not bypass this opportunity to offer feedback and questions to Digitaltransformation@polha.co.uk that could help shape the finalised brief and requirements.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=679720.\n(SC Ref:679720)",
  "initiationType": "tender"
}