Official UK procurement notice
Contract for the Supply, Delivery, Installation, Programming, Commissioning of Audio Visual equipment to support GIFT City Campus
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionQueen's Contract for the Supply of Audio-Visual Equipment and Installation Services
supports the delivery of teaching, learning and campus operations at the GIFT City
campus. The equipment will be installed across a range of settings, including teaching
spaces, group study rooms, meeting rooms and digital signage areas.
CPV: Television and audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£328,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Project Methodology: 20%
- Support Services: 10%
- Qualitative Requirements: 5%
- Price: 60%
- Sustainable Procurement: 5%
Published award criteria (5)
- Project Methodology
- Support Services
- Sustainable Procurement
- Qualitative Requirements
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 8 May 2026, 10:27 BST
- Last source update
- 7 Sept 2026, 15:05 BST
- Award evaluation window
- Submission end – 27 Jul 2026
- Authority reference
250289- FTS notice number
2026/S 000-055920- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-069449Find a Tender
- Risks
There is a recognised risk to contract performance arising from the potential future expansion of the GIFT City campus, where AV requirements cannot currently be fully defined or quantified. While it is not possible at this stage to specify the nature, scale, or integration implications of any additional developments, it is acknowledged that such changes may occur and could impact delivery. As a result, there may be a requirement to modify the contract in future to accommodate evolving needs and mitigate any associated risks.
How it was run
Official notice- Submission deadline
- 14 Jul 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
in ↗ tendhost.co.uk/queensuniversitybelfast/aspx/Home
Timeline
8 May 2026 → 7 Sept 2026 · 10 dates- Planning notice published161 days ago8 May 2026, 10:27 BST
- Market engagement147 days ago22 May 2026, 23:59 BST
Queen's University Belfast is seeking expressions of interest from suppliers as we wish to procure Audio visual (AV) equipment to support the delivery of teaching, learning and campus operations at the GIFT City campus, India.
Queen's staff wish to engage with suppliers prior to procuring this equipment to: 1 - gain a better understanding of what the market can offer and if the market can respond to a tender meeting our requirements. 2 - identify potential suppliers able to provide the requirement. 3 - understand potential lead times. 4 - gain an understanding of the commercial profile for the requirement. A pre-market engagement questionnaire has been published here: in-tendhost.co.uk/queensuniversitybelf… ↗ Interested parties are asked to complete and return this questionnaire via the In-Tend platform. Queen's may then contact suppliers for further discussion of the information received in the questionnaire. Depending on the volume of responses submitted Queen's may engage with a representative sample to follow up on the information provided. Queen's do not guarantee that they will speak to every supplier who submits a return. Participation in the pre-market engagement exercise is not a pre requisite to participation in any future tender exercise, however, the information provided may be used to inform decisions around the tender exercise. Queen's welcome all participation in this Pre Market engagement exercise. This Pre Market Engagement exercise is not a call for competition and does not commit Queen's to proceed with a formal procurement. Queen's is not obligated to adopt supplier feedback into the process.
- Tender notice published126 days ago12 Jun 2026, 17:06 BST
- Next notice expected122 days ago16 Jun 2026, 23:59 BST
- Submission deadline94 days ago14 Jul 2026, 16:00 BST
- Assessment summaries sent82 days ago27 Jul 2026, 00:00 BST
- Award decision expected by81 days ago27 Jul 2026, 23:59 BST
- Contract starts72 days ago6 Aug 2026, 00:00 BST
- Standstill ends71 days ago6 Aug 2026, 23:59 BST
- Latest notice published39 days ago7 Sept 2026, 15:05 BST
Notice history
15 events · 6 releases on Find a Tender · since 8 May 2026- Preliminary market engagement notice published8 May 2026, 10:27 BSTUK2
- Tender notice published12 Jun 2026, 17:06 BSTUK4
- Published value published: £328,00012 Jun 2026, 17:06 BST
- Status changed to active12 Jun 2026, 17:06 BST
- Procurement method changed12 Jun 2026, 17:06 BST
- Deadline published: 7 Jul 2026, 23:59 BST12 Jun 2026, 17:06 BST
- Tender notice published26 Jun 2026, 10:58 BSTUK4
- Deadline moved to 14 Jul 2026, 23:59 BST26 Jun 2026, 10:58 BST+7 days · was 7 Jul 2026, 23:59 BST
- Tender notice published26 Jun 2026, 11:00 BSTUK4
- Tender notice published26 Jun 2026, 11:55 BSTUK4
- Deadline moved to 14 Jul 2026, 16:00 BST26 Jun 2026, 11:55 BST+0 days · was 14 Jul 2026, 23:59 BST
- Contract award notice published27 Jul 2026, 07:30 BSTUK6
- Status changed to complete27 Jul 2026, 07:30 BST
- Contract signature expected7 Aug 2026, 23:59 BSTscheduled
- Contract details notice published7 Sept 2026, 15:05 BSTUK7
Routine re-releases (6)
- 2026-06: 2 releases · 12 Jun 2026, 26 Jun 2026
- 2026-05: 1 release · 8 May 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Resurgent AV Integrators Pvt LtdSME7 Aug 2026 – 6 Aug 2028 · up to 6 Aug 2031Extensions: options to extend beyond this period for the provision of maintenance, ancillaries, consumables and complimentary goods for further periods of up to 36 months or the end of useful life of the equipment. · Options: The right to additional purchases while the contract is valid. options to extend beyond this period for the provision of maintenance, ancillaries, consumables and complimentary goods for further periods of up to 36 months or the end of useful life of the equipment | £393,600 inc. VAT | 24 Jul 2026 | Awarded |
Contracts
Contract 1 · Resurgent AV Integrators Pvt LtdSME
- Signed
- 19 Aug 2026
- Value
- £393,600 inc. VAT
- Period
- 19 Aug 2026 – 6 Aug 2028 · up to 6 Aug 2031 with extensions
- Status
- active
- Extensions
- The right to additional purchases while the contract is valid. options to extend beyond this period for the provision of maintenance, ancillaries, consumables and complimentary goods for further periods of up to 36 months or the end of useful life of the equipment
- Options
- The right to additional purchases while the contract is valid. options to extend beyond this period for the provision of maintenance, ancillaries, consumables and complimentary goods for further periods of up to 36 months or the end of useful life of the equipment
No agreed KPIs: Key Performance Indicators are not required to be published for this contract as the contract value falls below the threshold for KPI publication under the Procurement Act 2023.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Resurgent AV Integrators Pvt LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender