Find a TenderAwarded
Published 14 Jun 2024, 15:00 BST

Official UK procurement notice

CAT-23-007 SOFT DRINKS AND WATER TO THE EDUCATION AUTHORITY- 5403318

Official notice

Authority: the Education Authority (Central government)

GoodsOpen procedure
Published estimate£15,750,000exc. VAT
Submissions closed 17 Jul 2024awarded 17 Sept 2024
Awarded to Henderson Foodservice Limited

What is being bought

Published requirement description

The Education Authority invites tenders for the Supply of Soft Drinks and Water products for 4 years from the Commencement Date (anticipated to be 1st October 2024) with options to extend for a further period of 24 months with a maximum of two extension points (giving a total potential Contract Period of 6 years). This will involve potential supply and delivery to all schools across NI.

CPV: Chocolate milk · Coffee, tea and related products · Concentrated juices · Flavoured mineral waters · Fruit and vegetable juices · Fruit juices · Mineral water · Soft drinks · Still mineral water

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£15,750,000
Extensions: Option to extend up to and including 24 months with a maximum of two extension points · There will be a continuing need for supply of soft drinks and water following expiry of this contract.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (3)
  • Proposed Methodology: 10%
  • Proposed Marketing Plan: 10%
  • Cost: 80%
Published award criteria (3)
  • Proposed Methodology: 10
  • Proposed Marketing Plan: 10
  • Cost: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
14 Jun 2024, 15:00 BST
Last source update
4 Oct 2024, 09:00 BST
Award evaluation window
17 Jul 2024 – …
FTS notice number
2024/S 000-031805
Classification (CPV)
Chocolate milkCoffee, tea and related productsConcentrated juicesFlavoured mineral watersFruit and vegetable juicesFruit juicesMineral waterSoft drinksStill mineral water
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-047022 Find a Tender

Publisher note: This Contract will be established by the Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows, and at some point, during the life of the Contract these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating. institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus. Primary and Post Primary schools. under the control of the EA. Catholic Maintained Schools. Independent Schools in NI. Irish Medium Schools in NI, both Controlled and,. Voluntary Grammar. Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of. these schools, and Controlled Youth Centres.. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Further Education. Colleges in NI. https:// www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schools in NI. https://www.isc.co.uk/. schools/northernireland/. Independent School in NI. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and. Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Northern. Ireland Council for Integrated Education (NICIE). As a Public Sector Procurement organisation, EA must adhere to the Procurement. Policy Notes, https://www.finance-ni.gov.uk/articles/procurement-policy-notes-ppns. This Contract includes requirements relating to. Human Rights, Modern Slavery, Supply Chain Resilience and Social Value and will be managed in accordance with procedures outlined within the Commercial Conditions of Contact (Schedule 3), The value shown in II.1.7 is the highest value estimated on the basis of a four year contract with the option to extend the contract for periods up to 24 months. There is no commitment as to the usage, volume or value of products required. under this Contract.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
17 Jul 2024, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
17 Jul 2024, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jul 2024 → 15 Oct 2024 · 4 dates
  1. Submission deadline
    17 Jul 2024, 15:00 BST
  2. Bids opened
    17 Jul 2024, 15:30 BST
  3. Notice published
    4 Oct 2024, 09:00 BST
  4. Bids must remain valid until
    15 Oct 2024, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Oct 2024, 09:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £15,750,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 17 Sept 2024
Awarded toValueDateStatus
Henderson Foodservice LimitedContract£15,750,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, Northern Ireland, BT1 2NQContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Review body Belfast
  • The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • HENDERSON FOODSERVICE LTDAwarded supplier Po Box 49, NEWTOWNABBEY, Northern Ireland, BT36 4RSContact email

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria