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#h6vhtk-03d042
Published 8 Nov 2023, 08:28 GMT
Official UK Procurement Procedure

CAT-23-003 Grab and Go Lunch and Hospitality Items

Education
SME eligible
Framework
Prepared sandwiches
Published value
Not published
Contract value exc. VAT
Submission deadline
Open opportunity
complete
Lots published
1
Lots published in procedure
Contract duration
Standard
Published delivery schedule
Electronic Sourcing Gateway:
Published portal

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: the Education Authority: "CAT-23-003 Grab and Go Lunch and Hospitality Items". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Official Requirement Description:
The EA invites tenders for the supply and delivery of Grab and Go Lunch and Hospitality Items. The period will period ending 30 June 2026 with the option to extend for one further period of up to 12 months.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The EA invites tenders for the supply and delivery of Grab and Go Lunch and Hospitality Items. The period will period ending 30 June 2026 with the option to extend for one further period of up to 12 months. Additional information: This framework is let by the Northern Ireland Education Authority “EA” and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place.. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.education-ni.gov.uk/services/schools-plus. . Further Education Colleges in NI https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Grant Controlled Integrated Education Schools in NI https://www.nicie.org/parents/schoolfinder/. Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI CCEA . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council CSSC . Northern Ireland Council for Integrated Education NICIE.
    Contract period:
    Not published
    Eligibility:
    Not published

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
AC1 Performance Managment and Social Value Methodology: 10%
AC2 Marketing Strategy: 10%
AC3 Product Characteristics: 45%
Evaluation Cost: 35%
Incumbent & Market Position
Top Retained Vendor (Authority Spend)HENDERSON FOODSERVICE LIMITEDHolds 85.7% of historical attributable spend
High Concentration
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~2× annual contract value annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: the Education Authority

    Rolling 24 months
    Derived from OCDS data
    Published track record for the Education Authority. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Requires 5 comparable published awards
    Competition Density
    2Bids / Report (median)
    Single-bidder rate: 50%
    Supplier Concentration
    High Concentration
    HENDERSON FOODSERVICE LIMITEDTop vendor: 85.7% of attributable value
    Published spend
    £61,215,000Historical spend
    Cumulative GBP spend across 11 retained awards
    Methodology & coverage notes (11 active published awards)
    Coverage: 11 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
    Historical Awarded Suppliers in this Category (CPV 15):
    Supplier Name
    Historic Awards
    Attributable Value
    Avg. Price Discount
    HENDERSON FOODSERVICE LIMITED5 wins£52,485,0000% (at budget)
    Early Days Foods Ltd1 win£8,400,0000% (at budget)
    Culligan Water (Ireland) Limited1 win£290,000No published budget
    Irish Food and Beverages1 win£40,000No published budget

    Sector Market Benchmark & Opportunity Radar

    CPV 15 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 7 Sept 2026, 20:26 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    0%
    CPV sector evidence · 18 comparable price observations
    Typical Bids Received
    3reported bids
    CPV sector evidence · 557 published bid reports
    Decision Velocity
    ~60 days
    CPV sector evidence · median from 35 completed procedures
    Notice Stability
    7 updates
    2 deadline changes
    Top Contenders in this Sector (CPV 15)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    121 contracts£260,000At ceiling / not disclosed
    79 contractsNot disclosedAt ceiling / not disclosed
    37 contracts£120,000At ceiling / not disclosed
    31 contracts£75,737,735At ceiling / not disclosed
    31 contracts£6,373,495At ceiling / not disclosed
    31 contractsNot disclosedAt ceiling / not disclosed
    28 contractsNot disclosedAt ceiling / not disclosed
    27 contracts£1,074,349At ceiling / not disclosed
    27 contracts£552,000-0% below budget
    27 contractsNot disclosedAt ceiling / not disclosed
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Food to Go DPS March 2026 - May 2026Supply Chain Coordination Limited · 17 Aug 2026, 15:53 BST
    Value not published
    same CPV family
    same region
    CAT-21-011 Fresh Muffins and Associated Itemsthe Education Authority · 30 Mar 2026, 08:57 BST
    Value not published
    same CPV family
    same region
    Fresh Food DPS March 2026 - May 2026Supply Chain Coordination Limited · 17 Aug 2026, 16:08 BST
    Value not published
    same CPV family
    same region
    CAT-21-004 Ambient, Fresh and Chilled Groceries (including Chilled Chips)the Education Authority · 30 Mar 2026, 08:56 BST
    Value not published
    same CPV family
    same region
    CAT-21-008 Milk and Milk Productsthe Education Authority · 16 Jun 2026, 10:56 BST
    Value not published
    same CPV family
    same region
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodStandard public procedureLegal basisStandard UK Procurement RulesProcurement categoryServices
    Notice statuscompleteProcurement thresholdSub-thresholdRegulatory regimeStandard commercial regime
    Commercial structureFramework agreementCompetition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementNo (One-off requirement)First published8 Nov 2023, 08:28 GMTLast source update8 Nov 2023, 08:28 GMT
    Classification (CPV)Prepared sandwiches
    Delivery area
    Official Registry OCIDocds-h6vhtk-03d042
    Timeline
    1. Procedure published
      8 Nov 2023, 08:28 GMT
    2. Award active
      Not published · Not published
    3. Contract active
      Signed 30 Oct 2023, 00:00 GMT · £3,720,000

    Commercial outcome and contract awards

    Awards (1)
    THE BRUNCH BOX SANDWICH CO LTD
    Not published · Not published · active
    Contracts (1)
    Contract
    £3,720,000 · signed 30 Oct 2023, 00:00 GMT · active
    Bid statistics
    bids: 2 (lot 1)
    electronicBids: 2 (lot 1)
    foreignBidsFromEU: 0 (lot 1)
    foreignBidsFromNonEU: 1 (lot 1)
    smeBids: 1 (lot 1)
    Bidding dynamics & price outcome
    Total bids received: 2 (1 from SMEs)
    Notice history
    From official release and amendment events
    1. tender value changed
      8 Nov 2023, 08:28 GMT
    2. Status changed to complete
      8 Nov 2023, 08:28 GMT
    3. Official notice release published
      8 Nov 2023, 08:28 GMT
    4. Submission deadline changed to published date
      8 Nov 2023, 08:28 GMT
    5. Published value updated to £3,720,000
      28 Jun 2023, 15:18 BST
    6. Status changed to active
      28 Jun 2023, 15:18 BST
    7. Official notice release published
      28 Jun 2023, 15:18 BST
    8. Submission deadline changed to 28 Jul 2023, 15:00 BST
      28 Jun 2023, 15:18 BST
    9. Buyer information updated
      28 Jun 2023, 15:18 BST
    10. Status changed to planned
      30 May 2023, 14:13 BST
    11. Official notice release published
      30 May 2023, 14:13 BST
    12. Buyer information updated
      30 May 2023, 14:13 BST

    Buyer and organisations in this procedure

    the Education Authority

    Contracting authority
    Education
    GB-FTS-86169
    View buyer profile →

    Official Documents & Specifications (0)

    Official links; attachments are not copied
    No data
    No linked documents are published