Official UK procurement notice
ID 4321217 - DfE - CITBNI - Replacement of Computer Information System
Authority: Department for the Economy - Construction Industry Training Board Northern Ireland (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionCITB NI relies heavily on its current computer information system (CIS) for the efficient and effective administration of employer levies, grants and training course bookings. As the present system was developed 15+ years ago, it was decided that an assessment of the current system and its associated support and maintenance requirements should be carried out. Following a high-level Business and User Requirements review followed by the compilation of a detailed Statement of Requirements document it was apparent that both user requirements and technology have changed considerably since the current system was initially developed. It is now essential that the current application is replaced with a new up-to-date version which meets current and anticipated future needs. As a result, CITB NI requires a Contractor to design, develop and deploy a cloud based computerised information system that can be utilised by both CITB NI staff and external users (e.g., Employers, Industry Bodies and Customers). All forms of external user communications must be managed via an improved employer/customer portal. The appointed contractor will also be responsible for data migration, hosting, support and maintenance and staff training. See document entitled “ID 4321217 – Specification Schedule” for full details of the requirement.
- Recurrence: This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.
CPV: Computer support and consultancy services · Custom software development services · Database and operating software package · IT services: consulting, software development, Internet and support · Information systems and servers · Software package and information systems
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 70%
- Quanitative: 30%
Published award criteria (2)
- Qualitative Criteria: 70
- Quanitative: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract will potentially be due to be re-procured after the initial contract
period and/or following any extensions.
- First published
- 23 Feb 2023, 16:18 GMT
- Last source update
- 11 Aug 2023, 11:42 BST
- Award evaluation window
- 27 Mar 2023 – …
- FTS notice number
2023/S 000-023547- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ab91Find a Tender
- Review procedure
CPD have complied with the Public Contracts Regulations 2015 and have incorporated a standstill period (i.e. a minimum of 10 calendar days) which has now ended.
Publisher note: Contract Monitoring. The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website. Any Contractor. in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.
How it was run
Official notice- Submission deadline
- 27 Mar 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Mar 2023, 15:30 BST
Timeline
27 Mar 2023 → 11 Aug 2023 · 4 dates- Submission deadline27 Mar 2023, 15:00 BST
- Bids opened27 Mar 2023, 15:30 BST
- Bids must remain valid until25 Jun 2023, 23:59 BST
- Notice published11 Aug 2023, 11:42 BST
Notice history
2 events · 2 releases on Find a Tender · since 11 Aug 2023- Status changed to complete11 Aug 2023, 11:42 BST
- Buyer details updated11 Aug 2023, 11:42 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FLINT STUDIOS LTDSMEContract | £798,886 † | — | Awarded |
Contracts
Contract · FLINT STUDIOS LTDSME
- Signed
- 11 Aug 2023
- Value
- £798,886
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- FLINT STUDIOS LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.