Contract Management Services

{
  "id": "009133-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 1,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
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      {
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        "value": 1,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
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        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
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  },
  "date": "2023-03-29T12:30:55+01:00",
  "ocid": "ocds-h6vhtk-036456",
  "buyer": {
    "id": "GB-FTS-4875",
    "name": "Cassiltoun Housing Association Ltd."
  },
  "links": [
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000702254"
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  ],
  "awards": [
    {
      "id": "009133-2023-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-78695",
          "name": "Atkinson Partnerships"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-036456",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The successful bidder will be required to;\n1.\tSet up and deliver through effective contract management a programme of planned, cyclical and reactive maintenance projects [for contracts relating to the maintenance of Cassiltoun HA’s housing stock and offices]\n2.\tDeliver services within the context of the legislative and Regulatory Framework governing RSLs in Scotland\n3.\tEffectively manage the contracts from inception to completion, delivering contract management   to required timeframes, cost and quality required by Cassiltoun HA, including the Association's existing framework contracts\n4.\tDevelop and review contractual documentation for all maintenance contracts including frameworks and single contractor term contracts\n5.\tAdminister contracts including tender evaluation, valuations and certification, project monitoring, site meetings, technical inspections and report, review of contract extensions\n6.\tAssist with cost data and cost control, design and specification\n7.\tNegotiate and act on behalf of the Association in any dispute with appointed contractors\n8.\tInspect works as required to fulfil the contract administration function\n9.\tAgreeing final accounts\n10.\tProvide CDM services for all maintenance contracts including  review of risk assessments and hazards and training for staff and Board of Management\n11.\tAssist Asset Manager in the development of project risk registers\n12.\tAdvise the Association on ARC [Annual Return on the Charter] indicators as they relate to the maintenance function and assist in collection and interpretation of ARC data\n13.\tAssist the Asset Manager in the management of all maintenance contracts including attending and minuting progress meetings for all maintenance contracts\n14.\tManage the Association’s Maintenance Framework [due to be in place by 01/04/2023], including advising the Association on call offs and mini competitions\n15.\tIn conjunction with the Association’s Development Consultant undertake PCS/ FTS procurements for maintenance and other ad hoc contracts within the Association including price/quality assessments\n16.\tPresent updates and advice to the Senior Leadership Team and Board of Management as and when required\n17.\tAdvise Senior Leadership Team on changes in housing policy and practice relating to the maintenance function and procurement policy within the social housing sector\n18.\tShow commitment to sustainability and equal opportunities\n19.\tWork on own initiative but know when to seek approval from senior staff/ governing body\n20.\tProvide training for staff and Board of Management as required, in relation to maintenance, procurement functions including matters relating to CDM Regulations\n21.\tDevelop/ draft in-house policies relating to the maintenance function\n22.\tReview 30 year/ life cycle costs and data held by CHA\n23.\tCarry out ad-hoc stock condition surveys [SHQWS/ EESH] (This may be required to complement the already running contract with a third party   for asset management/ full-scale stock condition surveys and LCCs.)\n24.\tAdvise on defects and carry out building diagnostics\n25.\tProvide ad hoc maintenance inspection/ defect diagnostics/ technical advice to the Association\n26.\tAssist Asset Manager with review and updating of asset register and provide consequential cashflow and budgeting\n27.\tAssist the CEO in   maintenance matters in the event of a Regulation Plan being issued by SHR Additional information: Please refer to additional documents attached to the contract notice",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Per original procurement notice/documents",
              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Castlemilk, Glasgow"
        },
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ]
      }
    ],
    "title": "Contract Management Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "1.1\tCassiltoun Housing Association wishes to appoint a   suitably qualified, experienced and competent Contract Management Consultant with  a high level of knowledge and understanding of the social housing sector in Scotland and specifically the maintenance and procurement functions for RSLs and CDM matters as they relate to maintenance projects. The commission will involve contract management/administration including advising on CDM matters,   staff and Board of Management training,  policy writing and conducting procurement exercises/ administering call offs from Frameworks.",
    "classification": {
      "id": "79994000",
      "scheme": "CPV",
      "description": "Contract administration services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4875",
      "name": "Cassiltoun Housing Association Ltd.",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G45 0AZ",
        "countryName": "United Kingdom",
        "streetAddress": "Castlemilk Stables, 59 Machrie Road"
      },
      "details": {
        "url": "http://www.cassiltoun.org.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11383",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Housing Association"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Cassiltoun Housing Association Ltd."
      },
      "contactPoint": {
        "email": "cassiltoun@edwardsmacdowall.co.uk",
        "telephone": "+44 1416342673"
      }
    },
    {
      "id": "GB-FTS-78695",
      "name": "Atkinson Partnerships",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Troon",
        "postalCode": "KA10 6LF",
        "countryName": "United Kingdom",
        "streetAddress": "65 Fullarton Drive"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Atkinson Partnerships"
      }
    },
    {
      "id": "GB-FTS-62566",
      "name": "Glasgow Sherrif Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sherrif Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "009133-2023-1",
      "value": {
        "amount": 62062.5,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "009133-2023-1",
      "dateSigned": "2023-03-24T00:00:00Z"
    }
  ],
  "description": "Please refer to document attached to contract notice\n(SC Ref:727541)",
  "initiationType": "tender"
}

{
  "id": "024262-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-08-31T11:57:54+01:00",
  "ocid": "ocds-h6vhtk-036456",
  "buyer": {
    "id": "GB-FTS-4875",
    "name": "Cassiltoun Housing Association Ltd."
  },
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  "tender": {
    "id": "ocds-h6vhtk-036456",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "Solely at the discretion of Cassiltoun HA, the commission may be extended by up to two years."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The successful bidder will be required to;\n1.\tSet up and deliver through effective contract management a programme of planned, cyclical and reactive maintenance projects [for contracts relating to the maintenance of Cassiltoun HA’s housing stock and offices]\n2.\tDeliver services within the context of the legislative and Regulatory Framework governing RSLs in Scotland\n3.\tEffectively manage the contracts from inception to completion, delivering contract management   to required timeframes, cost and quality required by Cassiltoun HA, including the Association's existing framework contracts\n4.\tDevelop and review contractual documentation for all maintenance contracts including frameworks and single contractor term contracts\n5.\tAdminister contracts including tender evaluation, valuations and certification, project monitoring, site meetings, technical inspections and report, review of contract extensions\n6.\tAssist with cost data and cost control, design and specification\n7.\tNegotiate and act on behalf of the Association in any dispute with appointed contractors\n8.\tInspect works as required to fulfil the contract administration function\n9.\tAgreeing final accounts\n10.\tProvide CDM services for all maintenance contracts including  review of risk assessments and hazards and training for staff and Board of Management\n11.\tAssist Asset Manager in the development of project risk registers\n12.\tAdvise the Association on ARC [Annual Return on the Charter] indicators as they relate to the maintenance function and assist in collection and interpretation of ARC data\n13.\tAssist the Asset Manager in the management of all maintenance contracts including attending and minuting progress meetings for all maintenance contracts\n14.\tManage the Association’s Maintenance Framework [due to be in place by 01/04/2023], including advising the Association on call offs and mini competitions\n15.\tIn conjunction with the Association’s Development Consultant undertake PCS/ FTS procurements for maintenance and other ad hoc contracts within the Association including price/quality assessments\n16.\tPresent updates and advice to the Senior Leadership Team and Board of Management as and when required\n17.\tAdvise Senior Leadership Team on changes in housing policy and practice relating to the maintenance function and procurement policy within the social housing sector\n18.\tShow commitment to sustainability and equal opportunities\n19.\tWork on own initiative but know when to seek approval from senior staff/ governing body\n20.\tProvide training for staff and Board of Management as required, in relation to maintenance, procurement functions including matters relating to CDM Regulations\n21.\tDevelop/ draft in-house policies relating to the maintenance function\n22.\tReview 30 year/ life cycle costs and data held by CHA\n23.\tCarry out ad-hoc stock condition surveys [SHQWS/ EESH] (This may be required to complement the already running contract with a third party   for asset management/ full-scale stock condition surveys and LCCs.)\n24.\tAdvise on defects and carry out building diagnostics\n25.\tProvide ad hoc maintenance inspection/ defect diagnostics/ technical advice to the Association\n26.\tAssist Asset Manager with review and updating of asset register and provide consequential cashflow and budgeting\n27.\tAssist the CEO in   maintenance matters in the event of a Regulation Plan being issued by SHR Additional information: Please refer to additional documents attached to the contract notice",
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2026-03-31T23:59:59+01:00",
          "startDate": "2023-04-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "selectionCriteria": {
          "description": "Please refer to the attached briefing document for full details of the Stage 1 Assessment criteria and scoring mechanism. In summary:\n1.\tSPD (Scotland) must be fully completed in the format requested and returned on time. Failure to complete any of the sections included within the specific SPD (Scotland) may lead to exclusion from the competition\n2.\tBidders must pass the minimum standards section of the SPD (Scotland) ; any ‘fail’ may lead to exclusion from the competition\n3.\tAll firms who achieve ‘pass’ on all the ‘pass/fail’ sections and also achieve the quality threshold, which has been set at 85 points at section 4C.1.2, will proceed to stage 2.\n4.\tSection 4C.1.2 will be scored on the basis of the following:\na)\tExperience of providing contract management services for maintenance functions within the social housing sector in Scotland (55%)\nb)\tExperience on advising clients on social housing maintenance policy and developing/drafting in-house policies. (15%)\nc)\tExperience of assisting in collection and interpretation of ARC data and advising RSL(s) on ARC indicators as they relate to the maintenance function. Experience in assisting social housing providers with regulatory returns to SHR  (10%)\nd)\tExperience of delivering training to staff and Board of Management within the social housing sector (10%)\ne)\tExperience of presenting to and working with governing bodies within the social housing sector (5%)\nf)\tExperience of having coordinated full procurement of housing maintenance contract processes via PCS/OJEU/FTS (5%)"
        }
      }
    ],
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          "description": "Castlemilk, Glasgow"
        },
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ]
      }
    ],
    "title": "Contract Management Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "2026"
    },
    "description": "1.1\tCassiltoun Housing Association wishes to appoint a   suitably qualified, experienced and competent Contract Management Consultant with  a high level of knowledge and understanding of the social housing sector in Scotland and specifically the maintenance and procurement functions for RSLs and CDM matters as they relate to maintenance projects. The commission will involve contract management/administration including advising on CDM matters,   staff and Board of Management training,  policy writing and conducting procurement exercises/ administering call offs from Frameworks.",
    "secondStage": {
      "invitationDate": "2022-11-01T00:00:00Z"
    },
    "tenderPeriod": {
      "endDate": "2022-10-21T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "79994000",
      "scheme": "CPV",
      "description": "Contract administration services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2023-03-31T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Membership of a relevant professional body relating to building or surveying or housing\nMember of APS and experience in and qualified to provide advice on CDM matters"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4875",
      "name": "Cassiltoun Housing Association Ltd.",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G45 0AZ",
        "countryName": "United Kingdom",
        "streetAddress": "Castlemilk Stables, 59 Machrie Road"
      },
      "details": {
        "url": "http://www.cassiltoun.org.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11383",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Housing Association"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Cassiltoun Housing Association Ltd."
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk",
        "email": "cassiltoun@edwardsmacdowall.co.uk",
        "telephone": "+44 1416342673"
      }
    },
    {
      "id": "GB-FTS-62566",
      "name": "Glasgow Sherrif Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sherrif Court"
      }
    }
  ],
  "language": "en",
  "description": "Please refer to document attached to contract notice\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=702254.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe Association will agree appropriate community benefit contributions with the successful provider, commensurate with the nature and size of the commission\n(SC Ref:702254)",
  "initiationType": "tender"
}