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Published 14 Jan 2021, 18:32 GMT

Official UK procurement notice

Contract Hire of Specialist Vehicles

Official notice

Authority: Epping Forest District Council (Local council)·Consortium: 2 public authorities

Framework agreement4 lotsGoodsOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: UKEast of England (UKH35)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 29 Feb 2024
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Epping Forest District Council (EFDC) is using the Halton Housing Framework 0372 Lot 2 (Contract Hire of Specialist Vehicles and Commercial Vehicles Exceeding 5,000 kg G.V.W) to procure a fleet of Contract Hire vehicles to provide their Waste, Recycling Collection and Street Cleansing Services and provide the associated maintenance and servicing for a maximum period of 8 years.

CPV: Agricultural machinery · Chassis · Cranes, mobile lifting frames and works trucks fitted with a crane · Electric vehicles · Flatbed and Tipper trucks · For waste disposal · Forklift trucks, works trucks, railway-station platforms tractors · Heavy-duty motor vehicles · Lifting, handling, loading or unloading machinery · Machinery for mining, quarrying, construction equipment · Motor vehicles · Motor vehicles for the transport of 10 or more persons · +12 more

How this framework works

From the published notice
Bids received
21 bids on the busiest of 4 lots · 20 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · evaluation weights differ by lot
Lot #1Contract hire of cars and light commercial vehicles up to 5000kg G.V.WAwarded UK, East of England
Delivery: UK, East of England · West Essex
34100000 Motor vehicles34110000 Passenger cars34115200 Motor vehicles for the transport of fewer than 10 persons34120000 Motor vehicles for the transport of 10 or more persons34131000 Pick-ups34134000 Flatbed and Tipper trucks
Lot #2Contract hire of specialist vehicles and commercial vehicles exceeding 5000kg G.V.WAwarded UK

The contract hire of specialist vehicle and commercial vehicles exceeding 5000kg G.V.W. Including a range of fuels not limited to petrol, diesel, fully electric, hybrid electric, liquid petroleum gas, liquid natural gas and hydrogen; both automatic & manual transmission, all body variants. Vehicles can be both new, ex-demonstrator, nearly new and used. The range of vehicles covered ranges from Original Equipment Manufactured minibuses, converted accessible vehicles and larger buses and coaches; compact and truck mounted sweepers, specialist and municipal bodies and conversions such as tippers, dropsides, flat-beds, beavertails, curtain-siders, box bodies, Luton bodies, refuse collection, hook loaders and recycling bodies, gritters, gully emptiers, jetters, aerial platforms, snowploughs and demountable body systems, street lighting and cranes, mobile libraries and mobile & static offices, refrigeration units; plant equipment such telehandlers, excavators and earth moving equipment and other equipment and vehicles of a similar ilk a contracting authority may require to contract hire. Light commercial vehicles may be both new and pre-registered or used. This lot also includes post build additions including but not limited to racking, tow bars, pipe carriers, roof racks, inverters, ply lining, tool chests, livery and signage.

Delivery: UK · UNITED KINGDOM
16000000 Agricultural machinery34120000 Motor vehicles for the transport of 10 or more persons34130000 Motor vehicles for the transport of goods34131000 Pick-ups34134000 Flatbed and Tipper trucks34136000 Vans
Lot #3Provision of employee car salary sacrifice schemesAwarded UK

The Contract hire of cars to a contracting authority which in turn are provided to its employees under a salary sacrifice arrangement. Including a range of fuels not limited to petrol, diesel, fully electric, hybrid electric, liquid petroleum gas, liquid natural gas and hydrogen. Vehicles can be both automatic & manual transmission, all body styles.

Delivery: UK · UNITED KINGDOM
34110000 Passenger cars34144900 Electric vehicles
Lot #4Short term hire of cars, commercial and specialist vehicles, up to 364 daysAwarded UK

The provision of vehicles described in both Lot 1 and Lot 2 but provided under short and flexi-hire of up to 364 days, rather than a termed contract hire agreement.

Delivery: UK · UNITED KINGDOM
16000000 Agricultural machinery34100000 Motor vehicles34110000 Passenger cars34115200 Motor vehicles for the transport of fewer than 10 persons34120000 Motor vehicles for the transport of 10 or more persons34130000 Motor vehicles for the transport of goods

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Contract hire of cars and light commercial vehicles up to 5000kg G.V.W45%50%5%
2 · Contract hire of specialist vehicles and commercial vehicles exceeding 5000kg G.V.W80%20%—
3 · Provision of employee car salary sacrifice schemes80%20%—
4 · Short term hire of cars, commercial and specialist vehicles, up to 364 days80%20%—
What this means for your bid
  • Price carries 20–50 points depending on the lot; most lots put it at 20 points.
  • “Contract Hire of Specialist Vehicles” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Jan 2021, 18:32 GMT
Last source update
4 Jul 2024, 12:05 BST
Authority reference
3590
FTS notice number
2024/S 000-020416
Classification (CPV)
Agricultural machineryChassisCranes, mobile lifting frames and works trucks fitted with a craneElectric vehiclesFlatbed and Tipper trucksFor waste disposalForklift trucks, works trucks, railway-station platforms tractorsHeavy-duty motor vehiclesLifting, handling, loading or unloading machineryMachinery for mining, quarrying, construction equipment
+14 moreMotor vehiclesMotor vehicles for the transport of 10 or more persons
Delivery area
UKEast of England (UKH35)
Official registry OCID
ocds-h6vhtk-028a7f Find a Tender
Review and risk notes
Review procedure

A 10 day standstill period has been observed prior to awarding the framework.

Publisher note: This is called off from Halton Housing Framework 0372 Lot 2. FTS award notice FTS/000811-2021relates to the framework award. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850923806 GO Reference: GO-202474-PRO-26802005

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    4 Jul 2024, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 20admitted to the panel · see the list ↓
Bids received 217 from SMEs · busiest of 4 lots
Contracts signed 20latest 29 Feb 2024

31 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract Hire of Specialist Vehicles

    Signed
    29 Feb 2024
    Value
    £16,800,000
    Status
    active

  • Contract 000811-2021-1-1

    Signed
    30 Dec 2020
    Value
    £200,000,000
    Status
    active

  • Contract 000811-2021-10-10

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-11-11

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-12-12

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-13-13

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-14-14

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-15-15

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-16-16

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-17-17

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-18-18

    Signed
    30 Dec 2020
    Value
    ceiling above
    Status
    active

  • Contract 000811-2021-19-19

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-2-2

    Signed
    30 Dec 2020
    Value
    £200,000,000
    Status
    active

  • Contract 000811-2021-20-20

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-21-21

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-22-22

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-23-23

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-24-24

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-25-25

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

  • Contract 000811-2021-26-26

    Signed
    30 Dec 2020
    Value
    £10,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Contract hire of cars and light commercial vehicles up to 5000kg G.V.W21bids · 21 electronic · 1 from abroad7——
2 · Contract hire of specialist vehicles and commercial vehicles exceeding 5000kg G.V.W21bids · 21 electronic7——
3 · Provision of employee car salary sacrifice schemes21bids · 21 electronic7——
4 · Short term hire of cars, commercial and specialist vehicles, up to 364 days21bids · 21 electronic7——

Contracting authority & participating public bodies

2 public bodies on the notice

Epping Forest District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices, High Street, Epping, East of England, CM16 4BZContact name, email, phone

Consortium members and other public bodies

  • Halton Housing C/O Link Asset ServicesContracting authorityCentral purchasing bodyCentral Purchasing BodyCentral Purchasing Body Widnes, UKContact name, email, phone

Dispute resolution & review bodies

  • Link Treasury Solutions Ltd trading as Link Asset ServicesReview bodyReview contact point LondonContact email, phone

Framework contractors & participating bidders

21 commercial parties on the notice
Show 11 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.