Find a TenderAwardedContract details notice
Published 22 Oct 2025, 09:47 BST

Official UK procurement notice

Tree Maintenance · Matt Hale Tree Surgery Ltd for Tewkesbury Borough Council (Oct 2025)

Official notice

Authority: Tewkesbury Borough Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Published estimate£45,000≈ £19k / year · £53,999 inc. VAT
Submissions closed 16 Nov 2025awarded 4 Feb 2026
Awarded to Matt Hale Tree Surgery Ltd
Contract term 2 yrs 4 moends 31 Mar 2028 · up to 31 Mar 2031 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The approximate budget is £15,000 per annum for these Services across the Borough, and the budget will be set annually to align with the tree inspection findings and the Services required. The Authority would like to award a contract to begin November 2025 and run for 29 months with an option to extend for a further 3 years on an annual basis.

Such Services will include but not be limited to:

  • pruning (including crown thinning, lifting, pollarding, coppice, formative, selective, and removal of deadwood)
  • reduction of hedge heights down to a manageable level that our grounds team can then continue with
  • removal of dead or diseased trees down to ground level
  • monolithing of diseased trees
  • stump grinding
  • removal of all debris created (unless otherwise stated)
  • emergency works (such as works to clear debris from a tree which has fallen onto a building or highway or making safe a tree which poses an immediate risk to people or property) as and when instructed by the Authority

Services that will not be included:

  • tree planting
  • grass mowing
  • vegetation clearance (except debris which is created by any of the previously mentioned services)

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrs 4 moPublished value£45,000
Contract period: 1 Dec 2025 – 31 Mar 2028 (2 yrs 4 mo) · up to 31 Mar 2031 with extensionsValue: £45,000 exc. VAT · £53,999 inc. VAT
Delivery: South West
Extensions: Option to extend up to three years annual.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The Authority will assess each Tender on a quality / price / social value split basis with 35% of the available score being awarded for quality, 60% weighting awarded for price and 5% awarded for social value. Further information about the evaluation methodology and award criteria is provided within the tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Oct 2025, 09:47 BST
Last source update
2 Apr 2026, 14:13 BST
Authority reference
ASSET P/REF 0098
FTS notice number
2025/S 000-067343
Latest notice
Contract details notice (UK7)
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural services
Delivery area
South West (UKK13)
Official registry OCID
ocds-h6vhtk-05d146 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
16 Nov 2025, 09:00 GMT
Clarification deadline
31 Oct 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/tewkesbury/aspx/Home ↗

Tenders must be received via the e-procurement portal.

Timeline

22 Oct 2025 → 2 Apr 2026 · 5 dates
  1. Tender notice published360 days ago
    22 Oct 2025, 09:47 BST
  2. Clarification questions by351 days ago
    31 Oct 2025, 12:00 GMT
  3. Submission deadline335 days ago
    16 Nov 2025, 09:00 GMT
  4. Contract starts320 days ago
    1 Dec 2025
  5. Latest notice published198 days ago
    2 Apr 2026, 14:13 BST

Notice history

3 events · 2 releases on Find a Tender · since 22 Oct 2025
  1. Tender notice published
    22 Oct 2025, 09:47 BST
    UK4
  2. Contract details notice published
    2 Apr 2026, 14:13 BST
    UK7
  3. Status changed to complete
    2 Apr 2026, 14:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £15,0001 contract inc. VAT; no net value published
Contracts signed 1latest 4 Feb 2026
Awarded toValueDateStatus
Matt Hale Tree Surgery LtdSME——Awarded

Contracts

  • Contract for tree maintenance · Matt Hale Tree Surgery LtdSME

    Signed
    4 Feb 2026
    Value
    £15,000 inc. VAT
    Period
    4 Feb 2026 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Further period or periods totalling no more than 36 months

Contracting authority & participating public bodies

Tewkesbury Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCYM-8582-LTMW Public Services Centre,, Tewkesbury, South West, GL20 5TTContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Matt Hale Tree Surgery LtdAwarded supplierGB-COH: 09013697 Robertsend lane, Tewkesbury, West Midlands, GL19 4qhContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender