Contract for the Supply of Fuel Cards

{
  "id": "036002-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-12-06T16:23:14Z",
  "ocid": "ocds-h6vhtk-042234",
  "buyer": {
    "id": "GB-MPR-7744",
    "name": "Halton Housing"
  },
  "tender": {
    "id": "ocds-h6vhtk-042234",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 750000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "The outcome of the tender process will be a single contract with one supplier. The contract will be an initial 2 years with 3 annual options to extend by a further 12 months on each occasion, up to a maximum 5 years total contract term, subject to HH requirements and the performance of the successful supplier.\n(2+1+1+1 years)"
        },
        "renewal": {
          "description": "This contract will be re-procured at the end of the initial period or after any extensions taken."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Halton Housing is seeking bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.\nServices initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH.\nAccess to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.",
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "The fuel cards will primarily be used to purchase vehicle fuel within the Borough of Halton, however, they may also be used anywhere within the North West of England subject to the requirements of HH. The Borough of Halton is defined as the areas of Widnes and Runcorn with postcodes beginning with WA8 (Widnes) and WA7 (Runcorn)."
        },
        "deliveryAddresses": [
          {
            "region": "UKD"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30163100",
            "scheme": "CPV",
            "description": "Agency fuel cards"
          }
        ]
      }
    ],
    "title": "Contract for the Supply of Fuel Cards",
    "value": {
      "amount": 750000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2024-01-12T12:05:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "Depending on extensions being taken, further notices may be published in Dec 2025, 2026, 2027 or 2028."
    },
    "awardPeriod": {
      "startDate": "2024-01-12T12:05:00Z"
    },
    "description": "Halton Housing is seeking bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.\nServices initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH.\nAccess to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.",
    "tenderPeriod": {
      "endDate": "2024-01-12T12:00:00Z"
    },
    "hasRecurrence": true,
    "reviewDetails": "This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers. Appeals can be directly raised via the contact points detailed in section VI.4.1 of this Contract Notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "classification": {
      "id": "30163100",
      "scheme": "CPV",
      "description": "Agency fuel cards"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/AZQ9Q2XSWF",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-MPR-7744",
      "name": "Halton Housing",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD",
        "locality": "Widnes",
        "postalCode": "WA8 0TD",
        "countryName": "United Kingdom",
        "streetAddress": "Waterfront Point, Warrington Road,"
      },
      "details": {
        "url": "https://www.haltonhousing.co.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "id": "7744",
        "scheme": "GB-MPR",
        "legalName": "Halton Housing"
      },
      "contactPoint": {
        "url": "https://www.delta-esourcing.com/respond/AZQ9Q2XSWF",
        "email": "tenders@cirruspurchasing.co.uk"
      }
    },
    {
      "id": "GB-FTS-4500",
      "name": "Royal Courts of Justice",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Royal Courts of Justice"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}