Official UK procurement notice
Contract for Ground Maintenance Services for British High Commission, New Delhi
Authority: Foreign, Commonwealth and Development Office (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThis contract is for Ground Maintenance Services for British High Commission in New Delhi (India). The term of the contract is for 3 years (initially) starting from 1st July 2025 and has a in-scope provision for further extension of 2 years.
- Recurrence: 6 months
CPV: Landscape gardening services
The lotProcurement structure
single lot · value publishedLot #1Contract is for Ground Maintenance Services for British High Commission New DelhiAwardedRenewalPublished value£440,000
Contract is for Ground Maintenance Services for British High Commission New Delhi. Contract includes manpower services, rentals of machinery and tools and includes the rates card of the consumables to be used in the services. This contract is for maintenance of the BHC gardens and surrounding green area outside perimeter wall of the BHC compound. Additional information: The evaluation split of the tender was kept at 50:50 ration between technical and commercial.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Experience and Capability: 10%
- Methodology: 10%
- Health and Safety: 10%
- Escalation Matrix and Staff Details: 10%
- HR Practices: 10%
- price: 50%
Published award criteria (6)
- Experience and Capability: 10
- Methodology: 10
- Health and Safety: 10
- Escalation Matrix and Staff Details: 10
- HR Practices: 10
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 6 months
- First published
- 29 Jan 2025, 15:37 GMT
- Last source update
- 30 Jul 2025, 10:36 BST
- Award evaluation window
- 1 Mar 2025 – …
- Authority reference
CPG-11592-2014- FTS notice number
2025/S 000-044132- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d715Find a Tender
- Performance terms
This contract is for maintenance of the BHC gardens and surrounding green area outside perimeter wall of the BHC compound.
The upkeep of post hirings trees and hedges which has H&S implication will also be part of service scope which is an addition to the previous contract.
Key highlight:
This is manpower based contract with provision of gardeners, one head gardener and one supervisor. The vendor will have to bring their own machineries and equipment however any diesel required to run lawn mower etc will be provided by BHC.
Also the cost of planting summer/winter flowers, fertilisers, manures etc will be additional.
Publisher note: Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link.URL: https://fcdo.bravosolution.co.uk/web/login.html.Once logged in, search for project reference 11592 and / or itt_6895. If a potential supplier is not registered on the portal, click the link above to be taken to the home page, click the “Click here to register!” button, and follow the onscreen instructions to complete registration. Please note that the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available
How it was run
Official notice- Submission deadline
- 28 Feb 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 1 Mar 2025, 09:00 GMT
Timeline
28 Feb 2025 → 30 Jul 2025 · 3 dates- Submission deadline28 Feb 2025, 17:00 GMT
- Bids opened1 Mar 2025, 09:00 GMT
- Notice published30 Jul 2025, 10:36 BST
Notice history
2 events · 2 releases on Find a Tender · since 30 Jul 2025- Status changed to complete30 Jul 2025, 10:36 BST
- Buyer details updated30 Jul 2025, 10:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Green Petals Landscape ServicesSME | £417,478 † | — | Awarded |
Contracts
Contract for Ground Maintenance Services for British High Commission, New Delhi · Green Petals Landscape ServicesSME
- Signed
- 22 Jul 2025
- Value
- £417,478
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Shristi ChaudharyReview body
Bidders & participating suppliers
1 commercial party on the notice- Green Petals Landscape ServicesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.