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Find a TenderAwardedContract details notice
Published 9 Apr 2026, 15:30 BST

Official UK procurement notice

Consultation and Engagement System

Official notice

Authority: The North Yorkshire Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionReserved: E10000023SME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Concession value (operator's revenue)£110,000operator revenue, not the authority's budget
Submissions closed 29 Apr 2026awarded 15 Jun 2026
Awarded to SmartSurvey LTD
Contract term 2 yrsends 14 Jun 2028 · up to 14 Jun 2031 with extensions · starts 15 Jun 2026

What is being bought

Published requirement description

North Yorkshire Council have awarded a contract to deliver a survey platform that enables the council to continue ongoing consultation and engagement exercises with residents, businesses and stakeholders.

CPV: Communication software package · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£110,000
Contract period: 15 Jun 2026 – 14 Jun 2028 (2 yrs) · up to 14 Jun 2031 with extensionsValue: £110,000 exc. VAT · £132,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Additional licences may be purchased throughout the contract length. · 1st extension option of 24 months from 15th June 2028 – 14th June 2030 2nd extension option of 12 months from 15th June 2030 – 14th June 2031
48510000 Communication software package72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality: 40%
  • Technical: 20%
  • Price: 40%
Published award criteria (3)
  • Quality
  • Price
  • Technical
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Apr 2026, 15:30 BST
Last source update
14 Aug 2026, 09:39 BST
Authority reference
171-NYC-RS
FTS notice number
2026/S 000-032528
Latest notice
Contract details notice (UK7)
Classification (CPV)
Communication software packageIT services: consulting, software development, Internet and support
Delivery area
UK
Official registry OCID
ocds-h6vhtk-067f49 Find a Tender
Contract terms
Reserved participation area
E10000023

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
29 Apr 2026, 11:00 BST
Clarification deadline
17 Apr 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

9 Apr 2026 → 14 Aug 2026 · 5 dates
  1. Tender notice published199 days ago
    9 Apr 2026, 15:30 BST
  2. Clarification questions by191 days ago
    17 Apr 2026, 16:00 BST
  3. Submission deadline180 days ago
    29 Apr 2026, 11:00 BST
  4. Contract starts133 days ago
    15 Jun 2026
  5. Latest notice published73 days ago
    14 Aug 2026, 09:39 BST

Notice history

3 events · 2 releases on Find a Tender · since 9 Apr 2026
  1. Tender notice published
    9 Apr 2026, 15:30 BST
    UK4
  2. Contract details notice published
    14 Aug 2026, 09:39 BST
    UK7
  3. Status changed to complete
    14 Aug 2026, 09:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £77,1001 contract exc. VAT
Contracts signed 1latest 15 Jun 2026
Awarded toValueDateStatus
SmartSurvey LTD£77,100 †—Awarded

Contracts

  • Contract 1 · SmartSurvey LTD

    Signed
    15 Jun 2026
    Value
    £77,100
    Period
    15 Jun 2026 – 14 Jun 2028 · up to 14 Jun 2031 with extensions
    Status
    active
    Extensions
    1st extension option of 24 months from 15th June 2028 - 14th June 2030 2nd extension option of 12 months from 15th June 2030 - 14th June 2031

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL7 8ADContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • SmartSurvey LimitedAwarded supplierGB-COH: 04885155 Basepoint Business Centre, Oakfield Close, Gloucestershire, South West, GL20 8SDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender