Find a TenderAwardedContract award notice

Published 2 Feb 2026, 15:30 GMT

Official UK procurement notice

Computer Aided Facilities Management System

Official notice

Authority: University of Exeter (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: IT Services & Software (72) Delivery: UK

Published estimate£500,000≈ £167k / year · £600,000 inc. VAT50.7% below published estimate

Submissions closed 27 Feb 2026awarded 6 May 2026

Award (standstill) to INVIDA LIMITED

Contract term 3 yrsends 30 May 2029 · up to 30 May 2031 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

The University is seeking to procure a modern SaaS-based CAFM platform with open APIs to replace its current legacy solution. The new system will need to streamline operations by improving task management, compliance processes, provide a single source of truth for space, asset and maintenance data and integrate with core University systems—including our finance system (Technology One), Dynamics 365, Autodesk tools, GIS, Power BI and Azure AD/SSO.

The authority expects to re-tender this requirement around 24 Feb 2031, 23:59 GMT.

CPV: Computer facilities management services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£500,000

Contract period: 1 Jun 2026 – 30 May 2029 (3 yrs) · up to 30 May 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: UKEligibility: SME eligible

Extensions: Two extensions of up to twelve months each

72514000 Computer facilities management services

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90%Price: 10%

Published sub-criteria (3)

Technical: 70%
Responsible Procurement: 20%
Price: 10%

Published award criteria (3)

Technical: Technical ability
Price: Price total
Responsible Procurement: Responsible Procurement requirements

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 24 Feb 2031
First published: 2 Feb 2026, 15:30 GMT
Last source update: 11 Jun 2026, 12:31 BST
Award evaluation window: Submission end – 24 Apr 2026
Authority reference: UOE/2026/108/JU
FTS notice number: 2026/S 000-009076
Latest notice: Contract award notice (UK6)
Classification (CPV): Computer facilities management services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06147e Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 27 Feb 2026, 12:00 GMT
Clarification deadline: 20 Feb 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

2 Feb 2026 → 23 Jun 2026 · 8 dates

Tender notice published261 days ago
2 Feb 2026, 15:30 GMT
Clarification questions by243 days ago
20 Feb 2026, 12:00 GMT
Submission deadline236 days ago
27 Feb 2026, 12:00 GMT
Award decision expected by179 days ago
24 Apr 2026, 23:59 BST
Assessment summaries sent168 days ago
6 May 2026
Contract starts142 days ago
1 Jun 2026
Latest notice published132 days ago
11 Jun 2026, 12:31 BST
Standstill ends119 days ago
23 Jun 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 2 Feb 2026

Tender notice published
2 Feb 2026, 15:30 GMT
UK4
Contract award notice published
11 Jun 2026, 12:31 BST
UK6
Status changed to complete
11 Jun 2026, 12:31 BST
Contract signature expected
30 Jun 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £246,2901 award exc. VAT

Bids received 11 from SMEs

Named bidders 1published on the award notice

Awarded to	Value	Date	Status
INVIDA LIMITEDSME1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031Extensions: Up to two extensions of up to twelve months each	£246,290	6 May 2026standstill to 23 Jun 2026	Standstill

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 8 at stage one	1	0	—

Who bid

wonInvida LimitedSME · West Midlands

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

University of Exeter

Contracting authorityPublic authority - sub-central government GB-PPON: PZYG-2396-XCRZ Northcote House, Exeter, South West, EX4 4QHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Invida LimitedAwarded supplierGB-PPON: PJHQ-4583-WHTR 31 Temple Street, Birmingham, West Midlands, B2 5DBContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender11 Jun 2026, 12:31 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Feb 2026, 15:30 GMT