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Published 27 Mar 2025, 10:54 GMT

Official UK procurement notice

Computer Aided Facilities Management System

Official notice

Authority: Hull University Teaching Hospitals NHS Trust (Central government)·Consortium: 2 public authorities

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: Delivery location not published
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT
Submissions closed 28 Apr 2025
Contract term 3 yrsends 29 Jun 2028 · up to 29 Jun 2035 with extensions · starts 30 Jun 2025

What is being bought

Published requirement description

The NHS Humber Health Partnership (the "Contracting Authority") is issuing this invitation to tender ("ITT") in connection with the competitive procurement of Computer Aided Facilities Management System (CAFM). This is a contract let by Hull University Teaching Hospitals NHS Trust and Northern Lincolnshire and Goole NHS Foundation Trust

  • How the procedure runs: As per the tender documentation.

CPV: Facilities management services for computer systems maintenance

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£500,000
Contract period: 30 Jun 2025 – 29 Jun 2028 (3 yrs) · up to 29 Jun 2035 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Eligibility: SME eligible
Extensions: The initial contract term shall be 3 years with the potential for 7 years (3 + 2 + 2) in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract. · The initial contract term shall be 3 years with the potential for 7 years (3 + 2 + 2) in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.
72514300 Facilities management services for computer systems maintenance

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Evaluation Criteria - Quality: 60%
  • Evaluation Criteria: 40%
Published award criteria (2)
  • Evaluation Criteria: 40%
  • Evaluation Criteria - Quality: 60%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Mar 2025, 10:54 GMT
Last source update
27 Mar 2025, 10:54 GMT
Award evaluation window
Submission end – 23 Jun 2025
FTS notice number
2025/S 000-011485
Latest notice
Tender notice (UK4)
Classification (CPV)
Facilities management services for computer systems maintenance
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-04f953 Find a Tender
How it runs

As per the tender documentation.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
28 Apr 2025, 12:00 BST
Clarification deadline
16 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please attach your tender response through the Atamis Portal. atamis-1928.lightning.force.com ↗

Timeline

27 Mar 2025 → 30 Jun 2025 · 5 dates
  1. Tender notice published
    27 Mar 2025, 10:54 GMT
  2. Clarification questions by
    16 Apr 2025, 12:00 BST
  3. Submission deadline
    28 Apr 2025, 12:00 BST
  4. Award decision expected by
    23 Jun 2025, 23:59 BST
  5. Contract starts
    30 Jun 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Mar 2025, 10:54 GMT
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Hull University Teaching Hospitals NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PHNT-9958-NGDZ Hull Royal Infirmary, Anlaby Road, Hull, Yorkshire & Humber, HU3 2JZContact name, email, phone

Consortium members and other public bodies

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender