Official UK procurement notice
Commercial Gas Service · UK public procurement notice
Authority: Irwell Valley Housing Association (Housing)
What is being bought
Published requirement descriptionIrwell Valley Homes is seeking to appoint a contractor to deliver Gas Servicing and Repair services across all its communal gas heating and hot water systems, with an estimated annual value of between £26K and £30K. The contract will be let for an initial 2-year term, with the option to extend by a further 1-year.
The scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of Irwell Valley Homes gas installations and Plant rooms.
Irwell Valley Homes has approximately 27 residential schemes and commercial properties which will fall under this contract.
The core scope of works, which the successful supplier will be required to deliver are -
- Commercial and Communal Landlord annual gas safety check;
- Commercial gas boiler and heating repairs; and
- Commercial and Communal gas boiler servicing
- Supplementary repairs to other water systems, valves, pumps, etc
- PPM checks on HIU and associated equipment.
- Testing of smoke detectors
- Electrical Testing in Plant Rooms
- Annual servicing and maintenance mains unvented hot water cylinders
- Out of hours cover
The supplier will be required to resource an out of hours service which is available 365 days a year.
Ancillary Scope of Works:
The ancillary scope of works, which the successful supplier may be required to deliver,
- Commercial gas boiler installations including heating systems, controls and all pipework.
- Servicing and maintenance to air source heat pumps
CPV: Central-heating installation work · Electrical wiring and fitting work · Gas appliance maintenance services · Heating works · Repair and maintenance services of boilers · Repair and maintenance services of central heating · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£85,000
- Condition of participation
Levels of insurance cover - Suppliers will be required to self-certify whether they already have, or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover.
Health & Safety - Suppliers will be required to confirm you have arrangements in place to manage health and safety effectively and control significant risks relevant to the contract (including risks from the use of contractors, where relevant).
Modern Slavery (or equivalent) statement/document - Suppliers are to confirm that they have in place, or will have in place by the award of the contract, a modern slavery statement or equivalent.
Compliance with IVH policies - The Provider must confirm they will comply and provide the services in conjunction with IVH policies and procedures
Use of AI - The Provider must disclose any instances where AI or machine learning technologies have been used to draft written content or otherwise support the preparation of your bid submission
Supply Chain Sustainability School - IVH require all Suppliers to be an active member of the supply chain sustainability school and working towards bronze membership in year 1, with further progression throughout the contact duration
Equality, Diversity and inclusion - Suppliers are to provide details as to how they ensure that EDI is embedded within their business. A copy of the suppliers current EDI policy or statement to be provided.
Relevant SSIP membership - IVH require all contractors to hold a relevant SSIP membership
Relevant experience & contract examples - Suppliers are to provide details of similar previous contracts they have carried out in the public sector, preferably with Housing Associations.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Contract Implementation and management: 15%
- Resources & Availability: 15%
- Contract delivery: 15%
- Communication: 10%
- Price: 40%
- Social Value: 5%
Published award criteria (6)
- Contract Implementation and management: This question is asking for a detailed explanation of how the Supplier will mobilise the contract to minimise disruption to the service and customer. The question also asks for details on how the Supplier will manage the process. This must include key milestones and timescales within which these are to be achieved.
- Resources & Availability: This question is asking for detailed information on the resources you will need and/or allocate to this contract and should include whether these resources are already in place.
- Contract delivery: This should be a detailed guide as to how the Supplier will deliver the services specified for the term of the contract. Please provide a detailed explanation of how you will deliver the contract including but not limited to relationship management. The Supplier should have a clear understanding of the needs of the customer and should be able to build and maintain strong relationships with them.
- Communication: IVH requirements for the Suppliers response to this method statement is for the Supplier to provide detailed information on the communication strategies you will employ for this contract. The supplier must be committed to providing first class communication both to customers and internal colleagues.
- Social Value: Social value is an important part of our culture. Tenderers are asked to detail any element of Social Value that will add to the value of the contract. Irwell Valley Homes (IVH) are currently working to deliver numerous customer and supplier assisted projects across our estates, including a number supporting and assisted living partners. Please see attached social value matrix which includes IVH social value pledges and commitments. Tenderers are asked to provide details on the areas they are able to commit to per year of the contract.
- Price
- Condition of participation
Levels of insurance cover - Suppliers will be required to self-certify whether they already have, or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover.
Health & Safety - Suppliers will be required to confirm you have arrangements in place to manage health and safety effectively and control significant risks relevant to the contract (including risks from the use of contractors, where relevant).
Modern Slavery (or equivalent) statement/document - Suppliers are to confirm that they have in place, or will have in place by the award of the contract, a modern slavery statement or equivalent.
Compliance with IVH policies - The Provider must confirm they will comply and provide the services in conjunction with IVH policies and procedures
Use of AI - The Provider must disclose any instances where AI or machine learning technologies have been used to draft written content or otherwise support the preparation of your bid submission
Supply Chain Sustainability School - IVH require all Suppliers to be an active member of the supply chain sustainability school and working towards bronze membership in year 1, with further progression throughout the contact duration
Equality, Diversity and inclusion - Suppliers are to provide details as to how they ensure that EDI is embedded within their business. A copy of the suppliers current EDI policy or statement to be provided.
Relevant SSIP membership - IVH require all contractors to hold a relevant SSIP …
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 14:07 BST
- Last source update
- 5 Mar 2026, 08:12 GMT
- Authority reference
IVH0013- FTS notice number
2025/S 000-042792- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056579Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 29 Aug 2025, 12:00 BST
- Clarification deadline
- 22 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
24 Jul 2025 → 5 Mar 2026 · 5 dates- Tender notice published24 Jul 2025, 14:07 BST
- Clarification questions by22 Aug 2025, 12:00 BST
- Submission deadline29 Aug 2025, 12:00 BST
- Contract starts15 Sept 2025, 00:00 BST
- Latest notice published236 days ago5 Mar 2026, 08:12 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Jul 2025- Tender notice published24 Jul 2025, 14:07 BSTUK4
- Tender notice published29 Jul 2025, 13:27 BSTUK4
- Contract award notice published5 Mar 2026, 08:12 GMTUK6
- Status changed to complete5 Mar 2026, 08:12 GMT
- Contract signature expected6 Mar 2026, 23:59 GMTscheduled
Published amendments (1)
The notice was reserved for suppliers from Greater Manchester, SMEs and VCSEs. This reservation has now been removed.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hayman Mechanical Services LtdSMECommercial Gas Service Contract6 Mar 2026 – 30 Nov 2027 · up to 30 Nov 2028Extensions: There is an option for a 1 year extension to this contract, and can be used if: - • the performance and business relationship has been productive • the service provider meets KPI's | £85,000 inc. VAT | 8 Oct 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Hayman Mechanical Services LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender