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Published 28 Apr 2021, 15:55 BST

Official UK procurement notice

Combined Housing System · UK public procurement notice

Official notice

Authority: Govan Housing Association Limited (Housing)

ServicesRestricted procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Scotland (UKM82)
Published estimate£300,000exc. VAT41.7% below published estimate
Submissions closed 11 Jun 2021awarded 15 Oct 2021
Awarded to HomeMaster

What is being bought

Published requirement description

Integrated IT system with full functionality to manage the housing, factoring, repairs and finance functions within Housing Association

  • Recurrence: 2026

CPV: Computer network services · Computer-related services

The lotProcurement structure

single lot · value published
Lot #1GHA wishes to procure an integrated IT solution that will be used to manage and…AwardedRenewalPublished value£300,000

GHA wishes to procure an integrated IT solution that will be used to manage and support the following key business areas:

Tenancy Management

ASB

Rents and Arrears Processes

Repairs Management

Voids and Lettings

Asset Management and Contract Management

Contact Management

Factoring

Financial Management (including general ledger, purchase ledger, sales Ledger, fixed assets, component accounting, cash book and vat. Multiple ledgers required for multiple companies due to our group structure)

KPI and other management reporting including ARC

Compliance and regulatory requirements

Customer self-service via a dedicated portal

Delivery: Scotland · Govan, Glasgow
Extensions: + 2 years solely at Govan HA discretion and if allowable by law/ procurement regulationsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
72700000 Computer network services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (6)
  • Function specification: 10.5%
  • Integration: 14%
  • Technical and System Administration: 21%
  • Usability, Support and Development: 14%
  • Implementation Methodology: 10.5%
  • price: 30%
Published award criteria (6)
  • Function specification: 10.5
  • Integration: 14
  • Technical and System Administration: 21
  • Usability, Support and Development: 14
  • Implementation Methodology: 10.5
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2026
First published
28 Apr 2021, 15:55 BST
Last source update
17 Dec 2021, 12:14 GMT
FTS notice number
2021/S 000-031585
Classification (CPV)
Computer network servicesComputer-related services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-02ab41 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:677620)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
11 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

11 Jun 2021 → 31 Mar 2022 · 4 dates
  1. Invitations to tender expected
    11 Jun 2021, 00:00 BST
  2. Submission deadline
    11 Jun 2021, 12:00 BST
  3. Notice published
    17 Dec 2021, 12:14 GMT
  4. Bids must remain valid until
    31 Mar 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Dec 2021, 12:14 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £175,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 15 Oct 2021
Awarded toValueDateStatus
HomeMasterSME£175,000 †—Awarded

Contracts

  • Contract 031585-2021-1 · HomeMasterSME

    Signed
    15 Oct 2021
    Value
    £175,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Govan Housing Association Limited

Contracting authorityHousingHousingHousing and community amenities 35 McKechnie Street, Glasgow, Scotland, G51 3AQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • GLASGOW SHERIFF COURTReview body GLASGOW

Bidders & participating suppliers

1 commercial party on the notice
  • HomeMasterAwarded supplier 11 Whittle Court, Knowlhill, Milton Keynes, South East, MK5 8FT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria