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Published 16 Oct 2023, 15:34 BST

Official UK procurement notice

Clydesdale Housing Association - IHFMS

Official notice

Authority: Clydesdale Housing Association Ltd (Housing)

ServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Scotland (UKM95)
Awarded value£394,195published contract · exc. VAT
Submissions closed 16 Nov 2023awarded 1 Nov 2023
Awarded to HomeMaster

What is being bought

Published requirement description

Integrated Housing & Finance Management System

  • Recurrence: As stated in the ITT

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published
Lot #1CHA is looking to procure and implement a proven off the shelf integrated system to…AwardedRenewal

CHA is looking to procure and implement a proven off the shelf integrated system to assist with the management of its finance, housing, asset management and factoring services.

The system is to include standard functionality in respect of housing including the rent accounting, arrears management, tenancy management, void management and waiting list and as well as a tenant portal facility.

The system is also to include factoring functionality including the ability to calculate charges, produce invoices and manage accounts.

Fully developed suite of ARC reports is also expected to be part of the solution.

CHA is a medium sized social housing provider with no internal IT resource therefore the proposed solution is to be cloud based. Additional information: See the ITT and associated documents in particular:

Appendix 1 - CHA IHFMS - Specification - Scope of Requirements Appendix 2 - CHA IHFMS - Quality Response

Delivery: Scotland · Lanark, Scotland
Extensions: The contract will be for an initial 5 year period with the option to extend for a further five (5) single years at Clydesdale Housing Association's sole discretion.Variant bids: not allowed
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost of Service: 30%
Published award criteria (2)
  • Quality: 70%
  • Cost of Service: 30%
Conditions of participation1
  • Suitability

    As stated in the ITT

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · As stated in the ITT
First published
16 Oct 2023, 15:34 BST
Last source update
2 Apr 2024, 12:18 BST
Award evaluation window
16 Nov 2023 – …
FTS notice number
2024/S 000-010546
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
Scotland (UKM95)
Official registry OCID
ocds-h6vhtk-040c64 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

KPIs will be agreed prior to contract commencement

Publisher note: (SC Ref:762627)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
16 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
16 Nov 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

16 Nov 2023 → 2 Apr 2024 · 3 dates
  1. Submission deadline
    16 Nov 2023, 12:00 GMT
  2. Bids opened
    16 Nov 2023, 12:00 GMT
  3. Notice published
    2 Apr 2024, 12:18 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Apr 2024, 12:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £394,1951 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 1 Nov 2023
Awarded toValueDateStatus
HomeMasterSME£394,195 †—Awarded

Contracts

  • Contract 010546-2024-1 · HomeMasterSME

    Signed
    1 Nov 2023
    Value
    £394,195
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

Clydesdale Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 39 N Vennel, Lanark, Scotland, ML11 7PTContact email Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • HomeMasterAwarded supplier 11 Whittle Court, Knowlhill, Milton Keynes, South East, MK5 8FT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria