Find a TenderAwarded
Published 18 Dec 2023, 16:30 GMT

Official UK procurement notice

Clyde Waterfront and Rnfrew Riverside (CWRR) Bridge Maintenance Contract

Official notice

Authority: Renfrewshire Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Published estimate£450,000exc. VAT · 1 value update
Submissions closed 7 Jun 2024awarded 2 May 2025
Awarded to Fairfield Control Systems Ltd

What is being bought

Published requirement description

Renfrewshire Council is one of 32 council areas of Scotland. Our Corporate Procurement Unit works with Council services to develop Contracts and procedures which achieve Best Value. The Corporate Procurement Unit also has a vital role to play in supporting the Council successfully deliver its overall strategy and achieve a positive vision for Renfrewshire’s communities.

The Employer has a requirement to place a contract with a single Contractor that has suitable skills and experience carrying out planned and reactive maintenance activities on major moving structures in order to demonstrate suitable capacity and capability to undertake a NEC4 Term Service Short Contract June 2017 with Z additional and amended clauses for the planned and reactive maintenance of the Clyde Waterfront and Renfrew Riverside (CWRR) Bridge.

The starting date is 02 May 2025. The service period is anticipated to be sixty (60) months and will expire on the 01 May 2030.

CPV: Communications system maintenance services · Repair and maintenance of plant · Repair and maintenance services · Street-lighting maintenance services · Traffic-signal maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1The Employer has a requirement to place a contract with a single Contractor that has…AwardedRenewal

The Employer has a requirement to place a contract with a single Contractor that has suitable skills and experience carrying out planned and reactive maintenance activities on major moving structures in order to demonstrate suitable capacity and capability to undertake a NEC4 Term Service Short Contract June 2017 with Z additional and amended clauses for the planned and reactive maintenance of the Clyde Waterfront and Renfrew Riverside (CWRR) Bridge. Additional information: The Council may instruct modifications to the Contract for additional or similar services. The Council will test any decision to instruct additional services against Regulations 72 of the Public Contract (Scotland) Regulations 2015

Delivery: Scotland · Clyde Waterfront and Renfrew Riverside Bridge, Renfrew
Extensions: The Contract is for a term service contractor. As well as the planned maintenance requirements, the Council may have requirement to instruct Task Orders ad hoc in line with the Scope of services and conditions. The Council reserves the right to use Regulation 33 - use of the negotiated procedure without prior call for competition to procure the same Contractor where the Council require similar services during the contract period. · For the avoidance of doubt, the Contract includes optional break clause options at end of year 3 and year 4 which can be used at the Council's sole discretion in accordance with the contract.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (8)
  • Understanding of the Scope, Method and Approach: 20%
  • Quality and detail of resources: 10%
  • Provision of Emergency Response / Call out Service: 15%
  • Provision of Management Information: 5%
  • Community Benefits Outcome Menu: 2%
  • Community Benefit Method Statement: 3%
  • Fair Work First: 5%
  • price: 40%
Published award criteria (8)
  • Understanding of the Scope, Method and Approach: 20
  • Quality and detail of resources: 10
  • Provision of Emergency Response / Call out Service: 15
  • Provision of Management Information: 5
  • Community Benefits Outcome Menu: 2
  • Community Benefit Method Statement: 3
  • Fair Work First: 5
  • Price: 40
Conditions of participation3
  • Suitability

    The Bidder must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015. Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.

  • Economic & financial standing

    Full details can be found in the SPD and the ITT Information and Instructions which can be accessed through the website referenced in section I.3 of this Contract Notice.

    At least one Consortium Member or Reliance Entity (e.g. parent company guarantor) must meet the minimum economic and financial standing selection criteria on behalf of the Consortium to pass.

    SPD 4B.5 Statement: The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover as follows:

    Employer’s (Compulsory) Liability Insurance = MINIMUM 10 MILLION GBP each and every claim

    Public Liability Insurance = MINIMUM 25 MILLION GBP each and every claim (in the aggregate for products) (no exclusions for heat works, working at height or tunnelling/ excavations)

    Contract’s All Risk Insurance = value of works +15% (including cover for items on "free loan")

    Motor Vehicle Insurance = Statutory THIRD-PARTY INSURANCE – MINIMUM 5 MILLION GBP each and every claim for property damage

    4B.6 The Bidder (including all Consortium Members in a Consortium) have a Dun & Bradstreet Failure Score of 20 or above in order to demonstrate its financial strength and stability.

    Minimum: Bidder will require to evidence insurance cover to the MINIMUM levels specified. The Bidder (including all Consortium Members in a Consortium) will be required to have a Dun & Bradstreet Failure Score of 20 or above in order to demonstrate its financial strength and stability. Wh…
  • Technical & professional ability

    Full details can be found in the SPD and the SPD Information and Instructions which can be accessed through the website referenced in section I.3 of this Contract Notice.

    At least one example of the organisation’s experience maintaining a major moving bridge or structure and delivering an on call/ emergency call out service.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Dec 2023, 16:30 GMT
Last source update
26 Jun 2025, 17:04 BST
Award evaluation window
24 May 2024 – …
Authority reference
RC-CPU-23-137
FTS notice number
2025/S 000-035539
Classification (CPV)
Communications system maintenance servicesRepair and maintenance of plantRepair and maintenance servicesStreet-lighting maintenance servicesTraffic-signal maintenance services
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-042696 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Refer to the Procurement Documents and Conditions of Contract contained in the project for RC-CPU-23-237 on PCS-tender portal

Publisher note: The Council is conducting the procurement process under the open procedure in accordance with the Public Contracts (Scotland) Regulations 2015 and the Council's Standing Orders Relating to Contracts. The Council may modify this contract during its term in accordance with the Council's Standing Orders relating to Contracts and with consideration of Regulation 72 of the Public Contract Scotland Regulations 2015. (SC Ref:802798)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
7 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
24 May 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Mar 2024 → 26 Jun 2025 · 4 dates
  1. Next notice expected
    1 Mar 2024
  2. Bids opened
    24 May 2024, 12:00 BST
  3. Submission deadline
    7 Jun 2024, 12:00 BST
  4. Notice published
    26 Jun 2025, 17:04 BST

Notice history

7 events · 4 releases on Find a Tender · since 24 Apr 2024
  1. Published value updated to £450,000
    24 Apr 2024, 16:40 BST
    was £400,000
  2. Status changed to active
    24 Apr 2024, 16:40 BST
  3. Procurement method changed
    24 Apr 2024, 16:40 BST
  4. Deadline published: 24 May 2024, 12:00 BST
    24 Apr 2024, 16:40 BST
  5. Buyer details updated
    24 Apr 2024, 16:40 BST
  6. Deadline moved to 7 Jun 2024, 12:00 BST
    17 May 2024, 09:37 BST
    +14 days · was 24 May 2024, 12:00 BST
  7. Status changed to complete
    26 Jun 2025, 17:04 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.224 May 20247 Jun 2024+14 d
—Bid openingConditions for opening of tenders · IV.2.724 May 20247 Jun 2024+14 d

Extension of time granted as confirmed in broadcast messages in the project's message area on PCS-t.

Routine re-releases (4)
  • 2023-12: 1 release · 18 Dec 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,000,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 2 May 2025
Awarded toValueDateStatus
Fairfield Control Systems LtdSME£1,000,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Renfrewshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1JBContact name, email, phone

Dispute resolution & review bodies

  • Court of SessionReview contact point Edinburgh
  • Refer to Section VI.4.3Review body Refer to Section VI.4.3

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.